Brother MFC-3100C Manual
Brother
Multifunktionelle printere
MFC-3100C
Læs nedenfor 📖 manual på dansk for Brother MFC-3100C (210 sider) i kategorien Multifunktionelle printere. Denne guide var nyttig for 13 personer og blev bedømt med 4.5 stjerner i gennemsnit af 2 brugere
Side 1/210
®
OWNER’S MANUAL
®
MFC-3100C
version D
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-3100C
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this Owner’s Manual with your sales receipt as a
permanent record of your purchase, in the event of a
theft, fire or warranty service.
©1996-2001 Brother Industries, Ltd.
i
Brother Numbers
Brother fax-back system (USA Only)
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve a difficulty with your MFC using this manual, call our fax-
back system and follow the voice prompts to receive faxed instructions about
using the system and an index of fax-back subjects.
The Brother fax-back system number has been preprogrammed on Speed Dial
01.
Frequently Asked Questions (FAQs)
The Brother Solutions Center is our one-stop resource for all your Fax Machine/
Multi-Function Center needs. You can download the latest software and
utilities, read FAQs and troubleshooting tips, and go to the “Solutions” section
to learn how to get the most from your Brother product. Visit us at:
For Customer Service
Dealers/Service Centers (For USA Only)
For the name of a Brother authorized dealer or service center, call 1-800-284-4357.
Service Centers (For Canada Only)
For service center addresses in Canada, call 1-877-BROTHER.
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
In USA: 1-800-521-2846
You can check here for Brother Printer Driver updates.
In USA: 1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-284-3238 (TTY service for the hearing-impaired)
In Canada: 1-877-BROTHER (voice)
1-514-685-4898 (fax)
1-514-685-6464 (voice) In Montreal
http://solutio ns.bro t her.com
B R O T H E R N U M B E R S
ii
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
IMPORTANT
For technical and operational assistance, you must call the country where you
purchased the MFC. Calls must be made from within that country.
In USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada: 1-877-BROTHER (voice)
Description Item
Ink Cartridge <black> LC21BK
Ink Cartridge <cyan>(blue) LC21C
Ink Cartridge <magenta>(red) LC21M
Ink Cartridge <yellow> LC21Y
Power Protector for A/C Power and
Phone Line
QPD120
Telephone Line Cord LG3077001
Paper Wire Extension UU1309001
Document Wire Extension LE3305001
Document Support LE6396001
Paper Tray LE6398001
Card Stock Support LE6485001
Owner’s Manual LE6184001 (English for USA and
Canada)
LE6359001 (French for Canada)
Note Multi-Function Link® Pro Suite is NOT available on floppy disks.
O R D E R I N G A C C E S S O R I E S A N D S U P P L I E S
iii
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
N O T I C E – D I S C L A I M E R O F W A R R A N T I E S
iv
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(USA Only)
This warranty gives you certain rights and you
may also have other rights that may vary from
state to state.
This warranty is given only to the first end-use
purchaser of the accompanying product
(referred to in this warranty as “this Product”).
What is covered: Brother warrants to you for
the Warranty Period that there are no defects
in the materials, workmanship or Year 2000
compliance of this Product. The “Warranty
Period” is 1 year from the date you purchased
this product. The “Warranty Period” for
consumable items, such as Print Heads,
Toner, Drums, Ink Cartridges, Print Cartridges,
Refill Ribbons, Therma PLUS Paper and
Thermal Paper, etc. is 90 days from the date of
purchase, or the rated life of the Consumable
item, whichever is shorter.
What is NOT covered: Warranty WILL BE
VOID by Brother for repairs or replacements
made necessary due to the following: (1) If the
Product was not purchased from an authorized
Brother reseller within the United States, (2)
The Product has been serviced or modified by
anyone other than an Authorized Service
Representative of Brother, (3) The serial
number has been modified, defaced or
removed from this Product, (4) Non-Brother®-
brand or non-Brother approved parts,
supplies, power supplies or other accessories
have been used with this Product, (5) Any
damage caused by accident, neglect, abuse or
misuse or, the recommended monthly volume
has been exceeded, (6) Damages caused as
a result of modification, alteration or repairs
performed by anyone other than a Brother
Authorized Service Representative. (7) NOT
COVERED UNDER WARRANTY ARE:
Consumable items, for example (including, but
not limited to): ribbons, ink or toner cartridges,
toner drum units, print heads, cleaning and/or
instances where no defects in material or
workmanship are found in the Product, etc. (8)
Damage caused by improper connection and/
or disconnection of the Product; failure of the
operator to follow operational instructions,
improper set up of the Product.
What to do if you think your Product is
defective:
Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a defect in
materials or workmanship in this Product, you
can report it to a Brother Authorized Service
Center. During the Warranty Period, supply
Brother’s representative with a copy of your
dated bill of sale showing that this Product was
purchased within the United States. For the
name of your Brother Authorized Service
Center, call 1-800-521-2846. After contacting
the Brother Authorized Service Center, you
may be required to deliver or send the Product
properly packaged, freight prepaid, to the
Authorized Service Center together with a
photocopy of your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will evaluate your
report of a possible defect to determine
whether a defect exists, and if it does exist,
Brother (or its Authorized Service Center) will
repair or (at Brother’s option) replace the
Product with a product that performs the same
functions and performs as well as the original
Product. Brother reserves the right to supply
refurbished or remanufactured replacement
parts provided that the replacement parts
conform to the manufacturer’s specifications
for new products. The repaired or replacement
product will be returned to you at no cost.
Exchange Service:
When an exchange is authorized, Brother will
exchange your non-working product with a
refurbished or remanufactured product that
conforms to the manufacturer’s specifications
for new products. The refurbished or
remanufactured Product you receive will be
covered by the balance of the limited warranty
period remaining on the original Product, plus
an additional thirty (30) days. You will keep the
replacement Product that is sent to you and
must return (or be billed up to the cost of a new
product) your original non- working product,
which shall become the property of Brother.
You must call Brother Customer Service and if
the representative cannot correct the product’s
malfunction over the telephone and you elect
the exchange service, you must provide
information pertaining to this Product and you
must also provide a valid major credit card
number. Your credit card will be charged up to
the cost of a new Product if: (i) you do not
return your original Product to Brother within
five (5) business days; (ii) the malfunctions of
your original Product are not covered by the
limited warranty; (iii) the proper packaging
instructions are not followed and has caused
damage to the product;
M F C L I M I T E D W A R R A N T Y ( U S A )
v
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy
of the proof of purchase (bill of sale).
The Brother Customer Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement, Brother shall not
be liable for any direct, indirect,
incidental or consequential damages or
specific relief. Because some states do
not allow the exclusion or limitation of
consequential or incidental damages,
the above limitation may not apply to
you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE, DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN THIS ONE, WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and under-
standings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free Customer
Service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: ________________
Important: We recommend that you
keep all original packing materials, in
the event that you ship this product.
M F C L I M I T E D W A R R A N T Y ( U S A )
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be deemed
abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In
order to obtain warranty service, the MFC/Facsimile machine must be delivered or
shipped freight prepaid by the end user/purchaser to a “Brother” Authorized Service
Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine
to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest Authorized
Service Center call 1-877-BROTHER. Within Montreal, please call 685-6464.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
L I M I T E D W A R R A N T Y ( C A N A D A )
vii
Quick Reference Guide
Sending Black & White
Faxes
Automatic Transmission
1
Place the original face down in the
ADF.
2
Enter the fax number using Speed
Dial, Search or the dial pad.
3
Press Black Fax Start.
Real Time Transmission
You can send faxes in real time.
1
Place the original face down in the
ADF.
2
Press Menu/Set, 2, 2, 5.
3
Press to select ON, and then
press Menu/Set—OR—For the
next transmission only, press
to select NEXT FAX ONLY, and
then press Menu/Set.
4
For the next fax only, press to
select ON
, and then press
Menu/Set.
5
Press 1 to select additional settings
—OR —Press 2 to fax.
6
Enter the fax number.
7
Press Black Fax Start.
Receiving Faxes
Select Receive Mode
Press
Receive Mode
to select
FAX ONLY
, EXT. TEL/TAD
or
MANUAL
.
Storing Numbers
Storing Speed Dial Numbers
1
Press Menu/Set, 2, 3, 1.
2
Enter a two-digit Speed Dial
number, and then press Menu/Set
.
3
Enter a number (up to 20 digits),
and then press Menu/Set.
4
Enter a name (or leave it blank),
and then press Menu/Set.
5
Press Stop/Exit.
Dialing Operations
Speed Dialing
1
Place the original face down in the
ADF.
2
Press Search/Speed Dial, press
#, and then press the two-digit
Speed Dial number.
3
Press Black Fax Start.
Search/Speed Dial
1
Place the original face down in the
ADF.
2
Press Search/Speed Dial, and
then enter the first letter of the
name you’re looking for.
3
Press or to search the
memory.
4
Press Black Fax Start.
or
or
or
viii
Making Copies
Making a Single Copy
1
Place the original face down in the
ADF.
2
Press
Black Copy
or
Color Copy
.
Making Multiple Copies
(For Black and White Copies)
1
Place the original face down in the
ADF.
2
Use the dial pad to enter the number
of copies you want (up to 99).
3
Press Black Copy
.
Brother fax-back system :
In USA:
1-800-521-2846
Brother Global Web Site :
http://www.brother.com
Frequently Asked Questions
(FAQs) and Product Support :
http://solutions.brother.com
Brother Accessories & Supplies:
In USA:
1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
In Canada:
1-877-BROTHER (voice)
ix
Table of Contents
1
Introduction..................................................................................... 1-1
Using This Manual..................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedure and Product Registration (For USA Only)
... 1-2
To Complete Your Registration On-Line............................ 1-2
MFC-3100C Control Panel Overview........................................ 1-3
About Fax Machines .................................................................. 1-5
Custom Features .................................................................. 1-5
Do You Have Voice Mail on the Phone Line? ............... 1-5
Why Should There Be Trouble? ..................................... 1-5
How Can You Avoid Possible Problems? ...................... 1-5
Fax Tones and Handshake................................................... 1-5
ECM (Error Correction Mode)............................................ 1-6
2
Assembly and Connections............................................................. 2-1
Packing List................................................................................ 2-1
Choosing a Location................................................................... 2-2
Assembly.................................................................................... 2-3
Removing the Protective Yellow Bar.................................. 2-3
Setting Up the MFC............................................................. 2-4
Loading Paper in the Multi-Purpose Sheet Feeder
(Paper Cassette) .............................................................. 2-7
Installing the Ink Cartridges ................................................ 2-8
Important......................................................................... 2-9
Connecting the MFC ................................................................ 2-11
Connecting an External Telephone ................................... 2-11
Connecting an External Telephone
Answering Device (TAD)............................................. 2-11
Sequence ....................................................................... 2-11
Connections................................................................... 2-12
Recording Outgoing Message (OGM).......................... 2-13
Special Line Considerations.............................................. 2-13
Roll Over Phone Lines.................................................. 2-13
Two-Line Phone System............................................... 2-13
Converting Telephone Wall Outlets ............................. 2-14
Installing MFC, External Two-Line TAD and
Two-Line Telephone ................................................ 2-14
x
Multi-Line Connections (PBX) ......................................... 2-15
If You are Installing the MFC to Work with a PBX:.... 2-15
Custom Features on Your Phone Line............................... 2-16
3
Paper................................................................................................. 3-1
About Paper................................................................................ 3-1
Handling and Using Special Paper ...................................... 3-1
Recommended Paper for the MFC-3100C...................... 3-1
Paper Capacity of Multi-Purpose Sheet Feeder................... 3-2
Paper Specifications for Multi-Purpose Sheet Feeder......... 3-2
Print Area............................................................................. 3-3
4
On-Screen Programming................................................................ 4-1
User-Friendly Programming....................................................... 4-1
Menu Selection Table.......................................................... 4-1
Alternating Displays............................................................ 4-1
Navigation Keys ......................................................................... 4-2
5
Initial Setup...................................................................................... 5-1
Getting Started............................................................................ 5-1
Setting Paper Type .............................................................. 5-1
Setting Paper Size................................................................ 5-1
Setting Date and Time ......................................................... 5-2
Setting Station ID ................................................................ 5-2
Entering Text................................................................... 5-3
Inserting Spaces .............................................................. 5-3
Making Corrections......................................................... 5-3
Repeating Letters ............................................................ 5-3
Special Characters and Symbols ..................................... 5-3
Setting the Ring Volume ..................................................... 5-4
Setting the Beeper Volume.................................................. 5-4
Turning On Automatic Daylight Savings Time .................. 5-5
Setting Tone/Pulse Dialing Mode (For Canada Only) ........ 5-5
Memory Storage .................................................................. 5-5
6
Setup Receive................................................................................... 6-1
Basic Receiving Operations ....................................................... 6-1
Choosing the Receive Mode................................................ 6-1
To Select or Change Your Receive Mode ...................... 6-2
Setting Ring Delay .............................................................. 6-2
xi
Easy Receive ....................................................................... 6-3
Printing a Reduced Incoming Document
(Auto Reduction) ............................................................ 6-3
Advanced Receiving Operations................................................ 6-4
Operation from Extension Telephone ................................. 6-4
Changing the Fax Receive Code..................................... 6-4
Printing a Fax in Memory.................................................... 6-4
Polling.................................................................................. 6-5
Setting Up Polling Receive ............................................. 6-5
Setting Up Sequential Polling Receive........................... 6-5
Canceling a Scheduled Job.................................................. 6-6
Telephone Services .................................................................... 6-7
Distinctive Ring................................................................... 6-7
What Does Your Telephone Company s ’
“ ”Distinctive Ring Do? .............................................. 6-7
What Does Brother s Distinctive Ring Do? ................ 6-7’ “ ”
Do You Have Voice Mail? ............................................. 6-8
Before You Choose the Ring Pattern to Register ........... 6-8
VERY IMPORTANT.......................................................... 6-9
Registering the Distinctive Ring Pattern......................... 6-9
7
Setup Send ....................................................................................... 7-1
Before You Begin....................................................................... 7-1
Using the ADF (Automatic Document Feeder)................... 7-1
Sending Faxes with Multiple Settings................................. 7-2
Basic Sending Operations .......................................................... 7-2
Contrast................................................................................ 7-2
Fax Resolution..................................................................... 7-3
Manual Transmission (with an External Telephone) .......... 7-3
Automatic Transmission...................................................... 7-3
Color Fax Transmission ...................................................... 7-4
Manual and Automatic Fax Redial...................................... 7-4
Dual Access (Not Available for Color Fax)........................ 7-4
Real Time Transmission...................................................... 7-5
Checking Job Status ............................................................ 7-5
Canceling a Job in Memory................................................. 7-6
Advanced Sending Operations ................................................... 7-7
Overseas Mode .................................................................... 7-7
Delayed FAX (Not Available for Color Fax)...................... 7-7
Delayed Batch Transmission
(Not Available for Color Fax)......................................... 7-8
xii
Setting Up Polled Transmit
(Not Available for Color Fax)......................................... 7-8
8
Auto Dial Numbers and Dialing Options ...................................... 8-1
Storing Numbers for Easy Dialing............................................. 8-1
Storing Speed Dial Numbers ............................................... 8-1
Changing Speed Dial Numbers ........................................... 8-2
Setting Up Groups for Broadcasting ................................... 8-3
Dialing Options .......................................................................... 8-4
Search .................................................................................. 8-4
Speed Dialing ...................................................................... 8-4
Access Codes and Credit Card Numbers............................. 8-4
Broadcasting (Not Available for Color Fax) ....................... 8-5
Pause.................................................................................... 8-6
Fax Redial............................................................................ 8-6
Tone/Pulse (For Canada Only) ............................................ 8-6
9
Remote Fax Options (Not Available for Color Fax) .................... 9-1
Fax Forwarding/Paging .............................................................. 9-1
Programming a Fax Forwarding Number............................ 9-1
Programming Paging Number ............................................. 9-1
Setting Fax Storage .................................................................... 9-2
Backup Print ........................................................................ 9-2
Changing Remote Retrieval Access Code.................................. 9-3
Remote Retrieval........................................................................ 9-3
Using Remote Retrieval Access Code................................. 9-3
Remote Commands ............................................................. 9-4
Retrieving Fax Messages..................................................... 9-5
Changing Fax Forwarding Number..................................... 9-5
10
Printing Reports ............................................................................ 10-1
MFC Settings and Activity....................................................... 10-1
Customizing the Transmission Verification Report .......... 10-1
Setting the Fax Activity Report Interval ........................... 10-1
Using the Reports Key....................................................... 10-2
To Print a Report........................................................... 10-2
11
Making Copies............................................................................... 11-1
Basic Copy Operations............................................................. 11-1
Making a Single Copy ....................................................... 11-1
xiii
Making Multiple Copies.................................................... 11-1
Out of Memory Message ................................................... 11-2
Temporary Copy Settings......................................................... 11-2
Copying Using Multiple Settings ...................................... 11-2
Using the Quality Key ....................................................... 11-3
Using the Options Key ...................................................... 11-4
Paper Type .................................................................... 11-4
Paper Size...................................................................... 11-5
Copy Brightness............................................................ 11-5
Reducing and Enlarging Copies.................................... 11-5
Special Copy Option..................................................... 11-6
2 in 1 ............................................................................. 11-6
Changing Default Copy Settings.............................................. 11-7
Copy Quality ..................................................................... 11-7
Color Adjustment .............................................................. 11-8
Copy Contrast.................................................................... 11-8
Legal Limitations ..................................................................... 11-9
12
Using the MFC as a Printer ......................................................... 12-1
Features .................................................................................... 12-1
Printer Driver............................................................................ 12-1
Choosing the Right Kind of Paper ........................................... 12-2
Multi-purpose Sheet Feeder ..................................................... 12-2
Simultaneous Printing/Fax ....................................................... 12-3
Printer Operation Key .............................................................. 12-3
Ink Key .............................................................................. 12-3
Stop/Exit Key .................................................................... 12-3
Checking the Print Quality....................................................... 12-3
13
Printer Driver Settings (For Windows® Only)........................... 13-1
Using the Brother MFC-3100C Printer Driver ........................ 13-1
Features in the Printer Driver (For Windows
® 95/98/98SE/Me/
2000 Professional and Windows NT
® 4.0)........................... 13-1
Paper Tab.................................................................................. 13-2
Paper Size .......................................................................... 13-2
Orientation......................................................................... 13-3
Copy/Page Order ............................................................... 13-3
Copies ........................................................................... 13-3
Collate ........................................................................... 13-3
Reverse Order ............................................................... 13-3
Paper Thickness................................................................. 13-4
xiv
Scaling ............................................................................... 13-4
Paper Source...................................................................... 13-4
Quality/Color Tab..................................................................... 13-5
Quality ............................................................................... 13-5
Media ................................................................................. 13-6
Document .......................................................................... 13-6
Color Matching.................................................................. 13-7
Custom Setting .................................................................. 13-7
Halftone Pattern ............................................................ 13-7
Color Enhance............................................................... 13-8
Color/Mono ....................................................................... 13-9
Bi-Directional Printing ...................................................... 13-9
Fast Draft Mode................................................................. 13-9
Advanced Tab........................................................................... 13-9
Watermark ......................................................................... 13-9
Print Watermark .......................................................... 13-10
In background ............................................................. 13-10
Watermark Style .............................................................. 13-10
Watermark Text .......................................................... 13-10
Watermark Bitmap ...................................................... 13-10
Position ....................................................................... 13-10
Device Options ................................................................ 13-11
Print Date & Time ........................................................... 13-11
Support ................................................................................... 13-12
Web Update................................................................. 13-12
Brother Solutions Center............................................. 13-12
Features in the Printer Driver (For Windows
® XP) ............... 13-13
Layout Tab ............................................................................. 13-13
*1 Orientation.................................................................. 13-13
*2 Pages Per Sheet........................................................... 13-14
Paper/Quality Tab................................................................... 13-14
*1 Tray Selection............................................................. 13-15
*2 Quality Settings .......................................................... 13-15
*3 Color ........................................................................... 13-15
Advanced Options .................................................................. 13-16
*1 Paper /Output.............................................................. 13-16
*2 Graphic ....................................................................... 13-17
*3 Document Options...................................................... 13-17
Photo ........................................................................... 13-17
Cluster ......................................................................... 13-17
Auto............................................................................. 13-17
xv
*4 Printer Features........................................................... 13-18
14
Using the Windows
®
-Based Brother MFL-Pro Control Center
.... 14-1
Brother MFL-Pro Control Center............................................. 14-1
AutoLoad the Brother Control Center............................... 14-1
How to Turn Off AutoLoad............................................... 14-2
Using the Color Scan Key........................................................ 14-2
Scan to E-mail ................................................................... 14-3
Scan Image ........................................................................ 14-3
Scan/OCR.......................................................................... 14-3
Brother Control Center Features .............................................. 14-4
Auto Configuration............................................................ 14-4
Scanning Operations.......................................................... 14-4
Copy Operations................................................................ 14-5
PC Fax Operation .............................................................. 14-5
Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-5
Global Settings .................................................................. 14-5
Setting Up the Scanner Configurations ............................. 14-6
To Access the Scanner Configurations Screen:................. 14-6
Perform an Operation from the Control Center Screen..... 14-6
Scan to File............................................................................... 14-7
Scanner Settings ................................................................ 14-7
Destination Folder ............................................................. 14-8
Scan to E-mail .......................................................................... 14-8
Scanner Settings ................................................................ 14-9
E-mail Application ............................................................ 14-9
File Attachments................................................................ 14-9
Conversion Options......................................................... 14-10
Format ......................................................................... 14-10
Show QuickSend Menu .............................................. 14-10
QuickSend List............................................................ 14-10
Scan to Word Processor ......................................................... 14-11
Scanner Settings .............................................................. 14-11
Word Processor ............................................................... 14-12
User Defined Button............................................................... 14-13
Scanner Settings .............................................................. 14-13
Target Application........................................................... 14-13
Copy ....................................................................................... 14-13
Scanner Settings .............................................................. 14-14
Copy Settings................................................................... 14-14
xvi
Send a Fax .............................................................................. 14-14
Scanner Settings .............................................................. 14-14
FAX Settings ................................................................... 14-15
15
Scanner and Using ScanSoft™ PaperPort® and TextBridge®
OCR (For Windows® Only) ......................................................... 15-1
Using ScanSoft PaperPort™® and TextBridge®...................... 15-1
Viewing Items in ScanSoft PaperPort™® for Brother ...... 15-2
Organizing Your Items in Folders..................................... 15-2
Links to Many Other Applications .................................... 15-3
Using ScanSoft TextBridge™® OCR
(Converting Image Text to Text You Can Edit) ........... 15-3
Importing Items from Other Applications......................... 15-4
Exporting Items in Other Formats ..................................... 15-4
Exporting an Image File................................................ 15-4
Scanning a Document............................................................... 15-4
TWAIN Compliant............................................................ 15-4
Accessing the Scanner ....................................................... 15-5
Scanning a Document into the PC..................................... 15-5
Settings in the Scanner Window........................................ 15-6
Resolution: .................................................................... 15-6
Scan Type:..................................................................... 15-6
Brightness: .................................................................... 15-6
Contrast: ........................................................................ 15-7
Size:............................................................................... 15-7
Custom: ......................................................................... 15-7
PreScanning an Image ....................................................... 15-8
How to Use PreScan to Adjust an Image:..................... 15-8
16
Setting Up and Using PC FAX (For Windows® Only) .............. 16-1
Introduction .............................................................................. 16-1
Brother Resource Manager................................................ 16-1
MFC Remote Setup .................................................................. 16-2
PC FAX Sending...................................................................... 16-3
Setting Up User Information ............................................. 16-3
Setting Up Sending............................................................ 16-4
Outside line access ............................................................ 16-4
Include header ................................................................... 16-4
Address Book file .............................................................. 16-4
User interface..................................................................... 16-5
Simple Style .................................................................. 16-5
xvii
Facsimile Style.............................................................. 16-5
Setting Up Speed Dial .............................................................. 16-6
The Address Book ............................................................. 16-7
Setting Up a Member in the Address Book....................... 16-8
Setting Up a Group for Broadcasting ................................ 16-9
Editing Member Information............................................. 16-9
Deleting a Member or Group .......................................... 16-10
Exporting the Address Book ........................................... 16-10
Importing to the Address Book ....................................... 16-11
Setting Up a Cover Page.................................................. 16-12
To ................................................................................ 16-13
From............................................................................ 16-13
Comment..................................................................... 16-13
Select Cover Page Form.............................................. 16-13
Import BMP file.......................................................... 16-13
Count Cover Page ....................................................... 16-13
Sending a File as a PC-FAX Using the Facsimile Style.... 16-14
Redial .......................................................................... 16-15
Sending a File as a PC-FAX Using the Simple Style...... 16-15
17
Using Automatic E-Mail Printing................................................ 17-1
For Windows® 95, 98, 98SE, Me only..................................... 17-1
Main Features .................................................................... 17-1
To Access the On-Line Documentation........................ 17-1
To Install Automatic E-mail Printing
(Optional Application): ............................................ 17-1
18
Using the Brother MFC with a New Power Macintosh®
G3, G4 or iMac™/iBook™........................................................... 18-1
Set Up Your USB-Equipped Apple® Macintosh®
G3, G4 or iMac or iBook with™ ™
Mac OS 8.5-9.2..................................................................... 18-1
Using Brother Printer Driver with Your Apple® Macintosh®.... 18-1
Sending a Fax from Your Macintosh
® Application ................. 18-3
Setting Up Your Address Book......................................... 18-5
Adding a New Member................................................. 18-5
Adding a New Group .................................................... 18-6
Using Brother TWAIN Scanner Driver with Your
Apple® Macintosh®............................................................... 18-7
Accessing the Scanner....................................................... 18-8
xviii
Scanning a Document into Your Macintosh G3, G4 or
iMac .............................................................................. 18-8
Settings in the Scanner Window........................................ 18-9
Image............................................................................. 18-9
Scanning Area ............................................................. 18-10
Business Card Size...................................................... 18-10
Miscellaneous.............................................................. 18-11
Contrast ....................................................................... 18-11
Color Sync Dialog....................................................... 18-11
Scanner Profile............................................................ 18-12
PreScanning an Image ..................................................... 18-13
19
Important Information ................................................................. 19-1
Standard Telephone and FCC Notices ..................................... 19-1
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)................. 19-2
Important....................................................................... 19-3
Industry Canada Compliance Statement
(For Canada Only).................................................... 19-3
International ENERGY STAR® Compliance
Statement .................................................................. 19-3
Important Safety Instructions ................................................... 19-4
Trademarks............................................................................... 19-5
20
Troubleshooting and Routine Maintenance ............................... 20-1
Troubleshooting........................................................................ 20-1
Error Messages .................................................................. 20-1
Document Jam................................................................... 20-3
Printer Jam or Paper Jam................................................... 20-4
If You Are Having Difficulty with Your MFC ................. 20-7
How to Improve Print Quality................................................ 20-10
Cleaning the Print Head................................................... 20-10
Print Quality Check ......................................................... 20-10
STEP A: Color Block Quality Check ......................... 20-10
STEP B: Alignment Check ......................................... 20-11
Packing and Shipping the MFC.............................................. 20-13
Routine Maintenance.............................................................. 20-16
Cleaning the Scanner....................................................... 20-16
Cleaning the MFC Printer Platen .................................... 20-16
Replacing the Ink Cartridges ........................................... 20-17
xix
21
Specifications ................................................................................... S-1
Product Description.................................................................... S-1
Fax.............................................................................................. S-1
Printer ......................................................................................... S-2
Printing ................................................................................ S-2
Controller............................................................................. S-2
Computer Requirements...................................................... S-3
Print Media .......................................................................... S-3
Consumable Items ............................................................... S-4
22
Glossary........................................................................................... G-1
23
Index..................................................................................................I-1
24
Remote Retrieval Access Card...................................................... R-1
1 - 1
I N T R O D U C T I O N
1
1
Introduction
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC
has been designed to be simple to use, with LCD screen prompts to guide you
through programming your machine. However, you can use your MFC to its
fullest potential by taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or operation by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you ll see special symbols alerting you to important ’
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we ve added illustrations of some of the LCD ’
messages.
boldface Bold typeface identifies a specific key on the MFC control panel.
italics Italics typeface emphasize an important point, or refer you to related
topic.
bubble dot Bubble Dot typeface identifies the messages on the LCD of the
MFC.
Additionally, your MFC has a key. Press Reports Reports 1 and to print a
list of basic operational steps.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the MFC.
Note Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the MFC.
I N T R O D U C T I O N
1 - 2
Test Sheet Procedure and Product Registration
(For USA Only)
After programming your Station ID, please fill out the TEST SHEET included
with your MFC and then fax it to Brother s Automated Fax Response System as ’
your first transmission. This will verify that your MFC is properly installed.
To receive a response, be sure to set up your Station ID.
(Setting Station ID, page 5-2.)
When your TEST SHEET is received, a Confirmation Sheet and Product
Registration form will be sent back to your machine. Please fill out the form and
return it to complete your registration.
To Complete Your Registration On-Line
1
Insert the MFL Pro Suite CD-ROM into your CD-ROM drive.
2
Click to register your product from the main menu.On-Line Registration
In USA: 1-877-268-9575
1 - 3
I N T R O D U C T I O N
MFC-3100C Control Panel Overview
9876
3
5
1112 10
Reports
Accesses the Reports menu so
you can select a report to print:
Help List, Auto Dial, Fax Activity,
Transmission Verification, User
Settings. Color Copy
Makes a full-color copy.
Liquid Crystal Display (LCD)
The LCD displays messages to
help you set up and operate your
MFC.
Cleans the ink print heads and
replaces an ink cartridge.
51
2
4
Redial/Pause
Redials the last number called.
Also inserts a pause in auto dial
numbers.
6
Ink
Lets you scan the next original
into your computer and select the
type of destination: word
processing, glaphics or E-mail
application.
3
Scan to
Copy Keys:
(For the Next Copy Only)
You can quickly and easily select
temporary settings (for the next
copy only).
Options
Use this key to temporarily
change the quality for Copy.
Quality
Makes a black-and-white copy.
Black Copy
4
I N T R O D U C T I O N
1 - 4
Menu/Set
Navigation Keys:
Lets you access the Menu and
Programming mode, and stores
your settings in the MFC.
10
11
Stops a fax, cancels an operation,
or exits from the Menu. Also, lets
you clear data remaining in the
printer memory.
Stop/Exit
Starts sending a color fax.
Fax Keys:
9
Color Fax Start
Starts sending a black and white
fax.
Black Fax Start
Use to select how the MFC will
handle incoming calls.
Receive Mode
Sets the resolution when you send
a fax.
Fax Resolution
Search/Speed Dial
Lets you look up numbers stored
in the dialing memory. Also lets
you dial stored phone numbers by
pressing and a two-digit #
number.
8
Volume
Press to scroll through the menus
and options.
When the machine is idle, you
can press these keys to adjust the
ring volume.
or
or
Press to scroll forward or
backward while setting a menu
selection.
Also, you can use these keys to
do an alphabetical search for the
names of stored numbers.
Dial Pad
Use to dial phone and fax
numbers and as a keyboard for
entering information into the
MFC. (For Canada Only): the #
key lets you switch the dialing
type during a telephone call from
PULSE TONE to .
7
1 - 5
I N T R O D U C T I O N
About Fax Machines
If you re a first-time MFC user, fax operation might seem a little mysterious. ’
Soon, you ll recognize the unusual fax tones on your phone line, and be able to ’
send and receive faxes easily.
Custom Features
Do You Have Voice Mail on the Phone Line?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls.
Why Should There Be Trouble?
Since both MFCs and Voice Mail pick up the line at the number of rings you
have set, each of them has the ability to keep the other from receiving calls. For
example, if your Voice Mail is set to answer after two rings and your MFC is set
to answer after four, your Voice Mail will keep your MFC from receiving faxes.
If you set Voice Mail and the Brother machine to answer at the same number of
rings, there is no way of knowing which one will answer first. It is important to
remember that neither Voice Mail nor the MFC can pass the call back to the
other after the call has been answered.
How Can You Avoid Possible Problems?
A very good way to avoid problems like the one mentioned previously is to get
a second phone number on your present phone line. Many people with Voice
Mail opt for this choice, which is called Distinctive Ring , and they are very “ ”
satisfied with it. For details about this type of custom service, please see
Distinctive Ring, page 6-7.
Another way to avoid possible problem is to replace your Voice Mail with an
answering machine. Your Brother MFC is designed to work in tandem with an
answering machine or TAD (telephone answering device). (See Connecting an
External Telephone Answering Device (TAD), page 2-11.)
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones (CNG tones)
— ’ soft, intermittent beeps at 4-second intervals. You ll hear them after you dial
and press ; they continue for about 60 seconds after dialing. Black Fax Start
During that time, the sending machine must begin the handshake with the “ ”
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You ll soon learn to listen for these ’
soft beeps each time you answer a phone on your fax line, so you can know if
you are receiving a fax message.
I N T R O D U C T I O N
1 - 6
The receiving fax responds with fax receiving tones loud, chirping sounds. A —
receiving fax chirps for about 40 seconds over the phone line, and the LCD
shows RECEIVING. If your MFC is set to the FAX mode, it will answer every
call automatically with fax receiving tones. Even if the other party hangs up,
your MFC continues to send the chirps for about 40 seconds, and the LCD “ ”
continues to display . To cancel the receiving mode, press RECEIVING
Stop/Exit.
The fax is the time in which the sending machine s CNG tones and “ ”handshake ’
the receiving machines overlap. This must be for at least 2 to 4 seconds, “ ”chirps
so the machines can understand how each is sending and receiving the fax. The
handshake cannot begin until the call is answered, and the CNG tones only last
for about 60 seconds after the number is dialed. Therefore, it s important for the ’
receiving machine to answer the call in as few rings as possible.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the integrity
of a fax transmission while it is in progress. ECM transmissions are possible
only between machines that both have the ECM feature. If they do, you may
send and receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your MFC for this feature to work.
Note When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions chapter for connecting a TAD to your
MFC in Chapter 2, Assembly and Connections.
2 - 1
A S S E M B L Y A N D C O N N E C T I O N S
2
2
Assembly and Connections
Packing List
Make sure you have the following items:
Caution
Do NOT throw away the filter cores and cable ties by accident. You will need
them to meet FCC Emission Requirements when you connect the MFC to your
computer using a USB cable or a bi-directional IEEE-1284 compliant parallel
cable.
Note If an item is missing, call Brother Customer Service at 1-800-284-4329 (in
USA), 1-877-BROTHER (in Canada) or 1-514-685-6464 (in Montreal). See
Ordering Accessories and Supplies on page ii for the correct item numbers.
Whenever you transport the MFC, use the packing materials that came with
your MFC. If you do not pack the MFC correctly, you may void your warranty.
Ink Cartridges
Telephone
Line Cord
Document Wire
Extension
Paper Tray
Owner s ’
Manual
Document Support
Paper Wire
Extension
Quick Setup GuideCD-ROM
Test Sheet
(For USA Only)
Card Stock
Support
Cable Tie
For Bi-directional
IEEE 1284
Software
License
Agreement
Accessory
Order Form
For USB Cable
A S S E M B L Y A N D C O N N E C T I O N S
2 - 2
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50 F and 95 F (10 35 C).° ° °– °
WARNING
■Never install telephone wiring during a lightning storm.
■We recommend that this product be used with a surge protection device to protect the
product against lightning storms.
■Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
■Never touch telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the network interface.
■Use caution when installing or modifying telephone lines.
■Avoid using a telephone (other than a cordless type) during an electrical storm. There
may be a remote risk of electric shock from lightning.
■Do not use the telephone to report a gas leak in the vicinity of the leak.
■For PLUG CABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunications line cord.
Avoid placing your MFC in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals, or refrigerators. Do not expose the MFC to
direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to
electrical outlets controlled by wall switches or automatic timers. Disruption of
power can wipe out information in the MFC s memory. Do not connect your ’
MFC to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO !NO ! NO !
2 - 3
A S S E M B L Y A N D C O N N E C T I O N S
Assembly
Removing the Protective Yellow Bar
1
Open the control panel
cover by pulling it
toward you ( ), and 1
then lift the top cover
toward the back ( ).2
2
Pull the protective
yellow bar out of the
machine.
Caution
Do not throw away the protective yellow bar. You will need it for future
transportation.
3
Close the top cover, and then close the control panel cover.
Top Cover
Control Panel
Cover
Protective Yellow Bar
A S S E M B L Y A N D C O N N E C T I O N S
2 - 4
Setting Up the MFC
1
Connect the power cord.
There is no ON/OFF switch. When you
plug in the power cord, the power goes
on and the LCD shows:
WARNING
■The MFC must be grounded using a 3-prong plug.
■Since the MFC is grounded through the power outlet, you can protect yourself from
potentially hazardous electrical conditions on the telephone network by keeping the
power to your MFC on when you connect it to a telephone line. Similarly, you can
protect yourself when you want to move your MFC by disconnecting first the
telephone line and then the power cord.
■Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line as well as on the telephone line,
or unplug the lines during a lightning storm.
2
Connect the telephone line cord.
Connect one end of the telephone line cord to the jack on the MFC and the other
end to a modular wall jack.
Caution
Operating the MFC before you install the ink cartridges will permanently
damage the print head.
CHECK CARTRIDGE
Power Cord
Telephone
Line Cord
2 - 5
A S S E M B L Y A N D C O N N E C T I O N S
3
Attach the paper wire extension to the multi-purpose sheet feeder.
4
Attach the plastic document support.
Paper Wire Extension
Document Support
A S S E M B L Y A N D C O N N E C T I O N S
2 - 6
5
Attach the plastic paper tray to the paper output slot, and then pull out the
extension.
Caution
Please attach the paper tray to prevent paper jams and maintain print quality.
6
Attach the document wire extension.
Plastic Paper Tray
Extension
Document Wire Extension
2 - 7
A S S E M B L Y A N D C O N N E C T I O N S
Loading Paper in the Multi-Purpose Sheet Feeder
(Paper Cassette)
You can load up to 100 sheets of 20 lb (75 g/m2) paper if you use the cut sheet.
(See Paper Capacity of Multi-Purpose Sheet Feeder, page 3-2.)
1
Fan the paper well.
Gently insert the paper.
Make sure the print
side is toward you and
the paper level is
stacked below the
paper guide line.
2
Press and slide the
guide to fit the paper
width.
Paper Guide Line
Paper Width Guide
A S S E M B L Y A N D C O N N E C T I O N S
2 - 8
Installing the Ink Cartridges
1
Check that you turned on the power (by
plugging in the power cord). The LCD
shows:
2
Open the control panel cover by pulling it toward you ( ), then lift the top cover
toward the back ( ). After a few seconds, the print head will move left to its
replacement position.
3
Remove the protective blue tape over the colored ink cartridge covers.
4
Push the four colored ink cartridge covers one at a time so they pop up. Then
remove the white shipping cover by pulling it toward you and lifting it up and out.
CHECK CARTRIDGE
1
2
Top Cover
Control Panel
Cover
PUSH
PUSH
PUSHPUSH
Ink Cartridge
Covers
Colored Ink
Cartridge Covers
White Shipping Cover
White Shipping Cover
2 - 9
A S S E M B L Y A N D C O N N E C T I O N S
WARNING
If ink gets in your eyes irrigate them with water immediately, and if irritation
occurs consult a doctor.
Caution
■The bottom of the white shipping cover is wet with ink that will cause stains, so wipe
it clean before you place it down.
■Do not throw away the white shipping cover. You will need it for future transportation.
We recommend that you install the ink cartridges from left to right in this order:
Black, Cyan, Yellow, Magenta.
5
Open the Black ink cartridge bag and take out the ink cartridge.
6
Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure
to peel the tape in the direction from you.away
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing
tape gently and slowly. Do not touch the ink opening on the cartridge or the
removed tape.
7
Each color has its own correct
position. Match the colors of the
ink cartridge covers. First, gently
insert the Black ink cartridge, and
then press the cover down until it
clicks.
Opening
Peel in the direction
away from you!
Don't touch
this part
A S S E M B L Y A N D C O N N E C T I O N S
2 - 10
8
Repeat Steps 5 to 7 to install each
color ink cartridge.
9
After installing all ink cartridges,
close the top cover and control
panel cover until they click into
place. Your MFC will enter a
“ ”head cleaning cycle for
approximately four minutes.
Caution
Make sure the paper is loaded in the multi-purpose sheet feeder. The LCD
shows . After the cleaning cycle is finished, the LCD shows CLEANING
PRESS FAX START.
10
Press Black Fax Start. The MFC starts printing the Print Quality Check Sheet
(only during initial ink cartridge installation).
The LCD shows:
11
Follow the instructions printed on the sheet.
Caution
■
DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may
reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge.
■DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off
the sealing tape. If ink stains your body or clothing, wash with soap or detergent
immediately.
■If you mix the colors by installing an ink cartridge in the wrong color position, you
must clean the print head several times after correcting the cartridge installation and
before you start printing.
■Once you open an ink cartridge, install it in the MFC and use it up within six months
of installation. Use unopened ink cartridges by the expiration date written on the
cartridge package.
■DO NOT refill the ink cartridges. Attempting to use refilled cartridges and using
incompatible inks may cause damage to the print head in this machine and such
damage will not be covered by warranty. Warranty coverage does not apply to
problems caused by the use of 3rd party ink or 3rd party ink cartridges. Use only
genuine Brother ink cartridges.
Note If shows on the LCD after you install the ink cartridges, check INK EMPTY
to make sure the ink cartridges are installed correctly.
IS STEP “A” OK?
1.YES 2.NO
2 - 11
A S S E M B L Y A N D C O N N E C T I O N S
Connecting the MFC
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone s line cord to the jack labeled EXT. ’
on the back side of the MFC.
Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.
Connecting an External Telephone
Answering Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an
external TAD on the same telephone line as the MFC, the TAD answers all
calls. The MFC for fax calling (CNG) tones. If it hears them, the MFC “ ”listens
takes over the call and receives the fax. If it doesn t hear CNG tones, the MFC ’
lets the TAD continue playing your outgoing message so your caller can leave
you a voice message.
The TAD must answer within five rings (the recommended setting is two rings).
The MFC cannot hear CNG tones until the TAD has answered the call, and with
five rings there are only 8 10 seconds of CNG tones left for the fax –
“ ”handshake. Make sure you carefully follow instructions in this manual for
recording your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds five rings.
If you do not receive all your faxes, you must reset the setting on your external
TAD to four rings.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you subscribe
to your telephone company s Distinctive Ring service, have registered the ’
distinctive ring pattern on your MFC, use that number as a fax number and have
set your machine s Receive mode to ’MANUAL. The recommended setting is
three or four rings on the external TAD when you have the telephone
company s Distinctive Ring Service.’
If You Do Not Subscribe to Distinctive Ring Service:
You plug your TAD into the EXT. jack of your MFC. If your TAD is must
plugged into a wall jack, both your machine and the TAD will try to control the
phone line. (See illustration on page 2-12.)
A S S E M B L Y A N D C O N N E C T I O N S
2 - 12
Connections
The external TAD be plugged into the back side of the MFC, into the jack must
labeled EXT. Your MFC cannot work properly if you plug the TAD into a wall
jack (unless you are using Distinctive Ring).
1
Plug the telephone line cord from the wall jack into the back side of the MFC,
in the jack labeled LINE.
2
Plug the telephone line cord from your external TAD into the back side of the
MFC, in the jack labeled EXT. (Make sure this cord is connected to the TAD at
the TAD s telephone line jack, and not its telephone set jack.)’
3
Set your external TAD to four rings or less. (The MFC s Ring Delay setting does ’
not apply.)
4
Record the outgoing message on your external TAD (see below).
5
Set the TAD to answer calls.
6
Set the Receive Mode to . EXT. TEL/TAD
(See Choosing the Receive Mode, page 6-1.)
Do not connect a TAD elsewhere on the same phone line (unless you have
the Distinctive Ring service).
NO !
YES !
T A D
T A D
2 - 13
A S S E M B L Y A N D C O N N E C T I O N S
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your
MFC time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2
Limit your speaking to 20 seconds.
3
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“ ”After the beep, leave a message or send a fax by pressing 51 and Start.
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls each other if they are busy. The calls are usually passed
down or rolled over to the next available phone line in a preset order.“ ”
Your MFC can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the MFC on any of the other
numbers; when the other lines are busy and a second fax call would be received,
the fax call is transferred to a line that does not have a fax machine. Your MFC
will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate the
line for your MFC. (See Easy Receive, page 6-3.)
Note We recommend beginning your OGM with an initial 5-second silence because
the MFC cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your MFC has trouble receiving, then you must
rerecord the OGM to include it.
A S S E M B L Y A N D C O N N E C T I O N S
2 - 14
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 jack. The first two ways may require
assistance from the telephone company. You can change the wall outlets from
one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed
and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug
the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2
of the triplex adapter.
Installing MFC, External Two-Line TAD and Two-Line Telephone
When you are installing an two-line telephone answering device external
(TAD) and a two-line telephone, your MFC must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the MFC
on Line 2. The two-line TAD must have two telephone jacks: one labeled L1 or
L1/L2, and the other labeled L2, which is explained in the following Steps. You
will need at least three telephone line cords, the one that came with your MFC
and two for your external two-line TAD. You will need a fourth line cord if you
add a two-line telephone.
1
Place the two-line TAD and the two-line telephone next to your MFC.
2
Plug one end of the telephone line cord for your MFC into the L2 jack of the
triplex adapter. Plug the other end into the LINE jack on the left side of the
MFC.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
RJ14
RJ11
Triplex Adapter
RJ14
2 - 15
A S S E M B L Y A N D C O N N E C T I O N S
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the MFC.
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the MFC s wall outlet. You can plug the ’
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the MFC for you. It is advisable to have a separate line
for the MFC. You can then leave the MFC in FAX ONLY mode to receive faxes
any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
If You are Installing the MFC to Work with a PBX:
1
It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
2
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3
The MFC may be used with either pulse or tone dialing telephone service (for
Canada only).
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
Triplex Adapter Two Line Phone
External Two Line TAD Fax Machine
A S S E M B L Y A N D C O N N E C T I O N S
2 - 16
Custom Features on Your Phone Line
If you have Voice Mail, Caller ID, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom feature on
one phone line, it may create a problem with the operation of your MFC.
(See Custom Features on a Single Line, page 20-8.)
3 - 1
P A P E R
3
3
Paper
The quality of your document can be affected by the kind of paper you use in
the MFC. You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes. We recommend testing various papers before
purchasing large quantities. For best results, use the recommended paper.
To ensure the best print quality for the settings you ve chosen, always set the ’
Paper Type to match the type of paper you load.
About Paper
Handling and Using Special Paper
■Store paper in the original bag, and keep it sealed. Keep the paper flat and away
from moisture, direct sunlight and heat.
■The coated side of glossy paper is shiny. Do not touch the shiny (coated) side.
Load glossy paper with the shiny side facing up toward you.
■Do not touch either side of transparencies, because they absorb water and
perspiration easily and may cause decreased output quality. Transparencies
designed for laser printers/copiers may stain your next document. Use only
recommended transparencies.
Recommended Paper for the MFC-3100C
Plain Paper: Xerox 4200
Inkjet Paper: KODAK® Premium Inkjet Paper (Matte)
Glossy Paper: JETPRINT PHOTO®
Graphic image paper Gloss Finish—
Transparencies: 3M Transparency Film (CG3410)
Note When you print on inkjet paper, glossy paper and transparencies, be sure to
select the correct media in the “ ”Quality/Color tab of the printer driver. When
using inkjet paper, glossy paper or transparencies, avoid stacking by removing
each page after copying or printing.
Note The output quality depends on the paper type and paper brand.
Visit us at and check the latest recommendations http://solutions.brother.com
for paper that can be used with the MFC-3100C.
P A P E R
3 - 2
Paper Capacity of Multi-Purpose Sheet Feeder
*If you want to load thick paper such as postcards, index cards, envelopes and
glossy paper in the multi-purpose sheet feeder, you must first install the Card
Stock Support in the feeder.
Paper Specifications for Multi-Purpose Sheet Feeder
Paper Type Paper Size Capacity
Plain Paper
(Cut Sheet)
Letter, Executive 100 Sheets of 20 lb
(75 g/m2)
Legal 100 Sheets of 20 lb
(75 g/m2)
Inkjet Paper Letter 20 Sheets
Glossy Paper* Letter 20
Transparencies Letter 10
Envelopes* DL, COM-10, C5,
Monarch
10
Postcard* 4" 6" 30×
Index Card* 5" 8" 30×
Cut Sheet Paper Weight Plain Paper: 17 to 32 lb (64 to 120 g/m2)
Inkjet Paper: Up to 32 lb (120 g/m2)
Glossy Paper: Up to 40 lb (150 g/m2)
Postcard: Up to 45 lb (170 g/m2)
Index card: Up to 32 lb (120 g/m2)
Thickness Plain Paper: 0.003 to 0.006 inches (0.08 to 0.15 mm)
Inkjet Paper: Up to 0.006 inches (0.15 mm)
Glossy Paper: Up to 0.007 inches (0.18 mm)
Envelopes: Up to 0.02 inches (0.52 mm)
Postcard: Up to 0.009 inches (0.23 mm)
Index card: Up to 0.006 inches (0.15 mm)
Sheet Feeder Up to 0.39 inches (10 mm)
Approximately 100 sheets of 20 lb (75 g/m2)
Output Stacker Approximately 50 sheets of 20 lb (75 g/m2)
(Transparencies and glossy paper must be picked up
from the paper tray one page at a time.)
3 - 3
P A P E R
Print Area
The print area depends on the settings in the application you are using. The
figures below show the unprintable areas on cut sheets and envelopes.
(inch)
Paper Type Paper Size
Cut Sheet Letter, Legal
Fax
0.12 0.43 0.25 0.25
Mono
Copy
Color
Copy
Printer
Executive Printer 0.12 0.43 0.13 0.13
Envelopes Printer 0.39 0.79 0.13 0.13
Note Printer depends on the Printer driver.
The above figures are approximate and the print area may vary depending on
the kind of paper you are using.
Do not use the following types of paper and envelopes:
■Damaged, curled, wrinkled, or irregularly shaped paper and envelopes
■Extremely shiny or highly textured paper and envelopes
■Envelopes with clasps
■Envelopes of baggy construction
■Envelopes not sharply creased
■Embossed envelopes
■Paper and envelopes already printed with a laser printer
■Envelopes preprinted on the inside
■Paper and envelopes that cannot be arranged uniformly when stacked
Cut Sheet Envelopes
1
3
3 4
1
2 2
4
123 4
O N - S C R E E N P R O G R A M M I N G
4 - 1
4
4
On-Screen Programming
User-Friendly Programming
We have designed your MFC with on-screen programming using navigation
keys. User-friendly programming helps you take full advantage of all the menu
selections your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your MFC. All you need to do is follow the
prompts as they guide you through the menu selections and programming
options. Additionally, you can program settings more quickly by pressing
Menu/Set and the menu number using the dial pad.
Menu Selection Table
You can probably perform most of these programming operations without the
Owner’s Manual. To help you understand the menu selections, and options that
are found in the MFC programs, use the Menu Selection Table on page 4-3.
Alternating Displays
Sometimes, the LCD alternates between the active setting, and a help message
giving brief instructions about how to proceed. The display you ll probably see ’
most often is shown below. When you place an original in the ADF (Automatic
Document Feeder), it appears to tell you that you can dial a number and send a
fax, or you can make a copy.
Note You can program your MFC by pressing Menu/Set followed by the menu
numbers. For example: to set FAX RESOLUTION to , FINE
press , , , and to select , and then press .Menu/Set 2 2 2 FINE Menu/Set
or
FAX: NO. & START
COPY: NO. & COPY
4 - 2
O N - S C R E E N P R O G R A M M I N G
Navigation Keys
You can access the menu mode by
pressing Menu/Set. When you enter the
Menu, the LCD scrolls;
Then press for General Setup Menu1
— —OR
Press for Fax Menu2 — —OR
Press for Copy Menu3 — —OR
Press for Test Print4
—
OR
—
You can scroll more quickly through the each menu level by pressing , and
then set an option by pressing when that option appears on the LCD. Menu/Set
Then the LCD shows next menu level. Press to scroll to your next menu
selection, and then press .Menu/Set
When you finish setting an option, the LCD shows ACCEPTED.
* Access the Menu
* Go to next menu level
* Accept an option
* Scroll through the
current menu level
* Back to previous menu
level
* Forward to next menu
level
* Exit the Menu
Note Use to scroll backward if you passed your choices or to save keystrokes.
SELECT & SET
1.GENERAL SETUP
2.FAX
3.COPY
4.TEST PRINT
or
or
O N - S C R E E N P R O G R A M M I N G
4 - 3
To access the menu, press .Menu/Set
Main Menu Submenu Menu
Selections Options Descriptions Page
1. GENERAL
SETUP
1. PAPER
TYPE
—
PLAIN
INKJET
GLOSSY
(4-COLOR/3-COLOR)
TRANSPARENCY
Identifies the
type of paper in
the cassette. 5-1
2. PAPER SIZE
—
LETTER
LEGAL
A4
Selects size of
paper. 5-1
3. DATE/TIME
— —
Enter date and
time for the LCD
display and
heading on fax
transmissions.
5-2
4. STATION ID
— —
Program your
name, fax
number to appear
on each
transmitted page.
5-2
5. VOLUME 1. RING OFF
LOW
HIGH
Adjusts ring
volume.
5-4
2. BEEPER OFF
LOW
HIGH
Adjusts volume
level of beeper. 5-4
6. AUTO
DAYLIGHT —
ON
OFF
Changes for
Daylight Savings
Time
automatically.
5-5
7. TONE/
PULSE
(Canada Only)
—
TONE
PULSE
Selects dialing
mode
5-5
8. LOCAL
LANGUAGE
(Canada Only)
—
ENGLISH
FRENCH
Allows you to
change the LCD
Language to
French.
See French
Manual
Note The factory setting (option) is shown in bold.
Stop
to accept
to Exit
4 - 4
O N - S C R E E N P R O G R A M M I N G
To access the menu, press .Menu/Set
Main Menu Submenu Menu
Selections Options Descriptions Page
2. FAX 1. SETUP
RECEIVE
1. RING
DELAY
00
01
02
03
04
05
Number of rings
before MFC
answers in FAX
ONLY mode. 6-2
2. EASY
RECEIVE
ON
OFF
Receive fax
messages without
pressing the Start
key.
6-3
3. REMOTE
CODE ON
( 51)
OFF
Activate the fax
machine from a
remote location.
You can also
personalize these
codes.
6-4
4. AUTO
REDUCTION
ON
OFF
Reduces size of
image. 6-3
5. POLLING
RX
ON
OFF
Sets up your
MFC to poll
another fax
machine.
6-5
2. SETUP
SEND
1. CONTRAST
AUTO
S.LIGHT
S.DARK
Changes
lightness or
darkness of a fax
you are sending. 7-2
2. FAX
RESOLUTION
STANDARD
FINE
S. FINE
PHOTO
Changes the
default setting of
fax resolution. 7-3
3. DELAYED
FAX
—Sends documents
later. 7-7
4. BATCH
TX ON
OFF
Sends all delayed
faxes that are to
the same fax
number and at the
same time as one
transmission.
7-8
Note The factory setting (option) is shown in bold.
Stop
to accept
to Exit
O N - S C R E E N P R O G R A M M I N G
4 - 5
To access the menu, press .Menu/Set
Main Menu Submenu Menu
Selections Options Descriptions Page
2. FAX
(Continued)
2. SETUP SEND
(continued)
5. REAL
TIME TX
NEXT FAX ONLY
ON
OFF
You can send a
fax without using
memory. 7-5
6. POLLED
TX ON
OFF
Sets up your MFC
with a document
to be retrieved by
another fax
machine.
7-8
7. OVERSEAS
MODE
ON
OFF
Ajusts for
sometimes
difficult overseas
transmissions.
7-7
3. SET
AUTO DIAL
1. SPEED-
DIAL
—
Store Speed Dial
numbers so you
can dial by
pressing only five
keys.
8-1
2. SETUP
GROUPS
—Sets up a Group
number for
broadcasting. 8-3
4. SETUP
REPORTS
1. TRANS-
MISSION
ON
ON+IMAGE
OFF
OFF+IMAGE
Initial setup for
Transmission
Verification
Report and Fax
Activity Report.
10-1
2. ACT.
INTERVAL
6/12/24 Hours
2/4/7 Days
OFF
10-1
5. REMOTE
FAX OPT
1. FAX FWD/
PAGING
OFF
FAX FORWARD
PAGING
Sets MFC to
forward fax
messages– –OR
to call your
pager.
9-1
2. FAX
STORAGE
ON
OFF
Stores incoming
faxes in memory
for remote
retrieval.
9-2
3. REMOTE
ACCESS
159
Personalizes
code for
retrieving faxes. 9-3
Note The factory setting (option) is shown in bold.
Stop
to accept
to Exit
4 - 6
O N - S C R E E N P R O G R A M M I N G
To access the menu, press .Menu/Set
Main Menu Submenu Menu
Selections Options Descriptions Page
2. FAX
(Continued)
5. REMOTE
FAX OPT
(Continued)
4. PRINT
FAX —
Prints incoming
faxes stored in
the memory. 6-4
6. REMAINING
JOBS
— —
Checks which
jobs are in
memory or
cancel a delayed
fax or polling
job.
6-6, 7-6
0. TEL
SERVICE
1. DISTINCTIVE
ON
OFF
SET
Uses the phone
company
Distinctive Ring
subscriber service
to register the ring
pattern with the
MFC.
6-7
3. COPY 1. QUALITY
—
NORMAL
BEST
FAST
Select copy
quality. 11-7
2. COLOR
ADJUST
1. RED R: - +
R: - +
R:- +
R: - +
R: - +
Adjust the
amount of Red in
copies. 11-8
2. GREEN G: - +
G: - +
G:- +
G: - +
G: - +
Adjust the
amount of Green
in copies. 11-8
3. BLUE B: - +
B: - +
B: - +
B: - +
B: - +
Adjust the
amount of Blue
in copies. 11-8
3. CONTRAST
—
- +
- +
- +
- +
- +
Adjust the
contrast. 11-8
4. TEST
PRINT
— — —
You can print a
test sample page
to check print
quality and
adjust the
Vertical
Alignment.
20-10
Note The factory setting (option) is shown in bold.
Stop
to accept
to Exit
I N I T I A L S E T U P
5 - 1
5
5
Initial Setup
Getting Started
Setting Paper Type
You can choose the Paper Type you use.
1
Press , , .Menu/Set 1 1
2
Press
to select
PLAIN
,
INK JET
,
GLOSSY
or
TRNSPRNCY
(TRANSPARENCY), and then press
Menu/Set
.
3
If you selected
GLOSSY
, press to select
GLOSSY:4-COLOR
or
GLOSSY:3-COLOR
, and then press
Menu/Set
.
4
Press .Stop/Exit
Setting Paper Size
You can use three sizes of paper for printing your faxes and copies letter, —
legal and A4. When you change the kind of paper you have loaded in the MFC,
you will need to change the setting for Paper Size so your MFC can fit the
incoming fax on the page.
1
Press , , . Menu/Set 1 2
2
Press to select , LETTER LEGAL
or , and then press .A4 Menu/Set
3
Press .Stop/Exit
Note The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select GLOSSY:4-COLOR. If the
glossy paper you are using repels the black ink, select GLOSSY:3-COLOR,
which simulates black ink by combining the three ink colors.
Note The MFC ejects paper with printed surfaces face up onto the paper tray in the
front of the MFC. When you use transparencies, remove each sheet
immediately, to prevent a paper jam or curled.
1.PAPER TYPE
or
or
2.PAPER SIZE
or
5 - 2
I N I T I A L S E T U P
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
Press , , .Menu/Set 1 3
2
Enter the last two digits of the year,
and then press . Menu/Set
3
Enter two digits for the month (for
example, enter 09 for September, or 10
for October), and then press .Menu/Set
4
Enter two digits for the day (for example,
06), and then press .Menu/Set
5
Enter the time in 24-hour format (for example, enter 15:25 for 3:25 P.M.),
and then press .Menu/Set
6
Press . Stop/Exit
The LCD now displays the date and time you set whenever the MFC is in
Standby mode.
Setting Station ID
You should store your name and fax number to be printed on all fax pages that
you send.
1
Press , , .Menu/Set 1 4
2
Enter your fax number (up to 20 digits),
and then press .Menu/Set
You must enter a fax number to proceed.
3
Use the dial pad to enter your name (up to 20 characters), and then press
Menu/Set. (See Entering Text, page 5-3.)
4
Press . Stop/Exit
The LCD returns to the date and time.
If your Station ID has already been programmed, the LCD prompts 1 to make
a change, or to exit without changing.2
3.DATE/TIME
YEAR:XX
MONTH:XX
DAY:XX
TIME:XX:XX
4.STATION ID
FAX:
NAME:
I N I T I A L S E T U P
5 - 3
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
type text into the MFC. Most number keys have three or four letters printed
above them. The keys for 0, #, and do not have printed letters because they
are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character
you want.
Inserting Spaces
To enter a space, press once between numbers and twice between characters.
Making Corrections
If you entered a letter incorrectly and want to change it, press to move the
cursor after the last correct letter. Then press Stop/Exit; all letters above and to
the right of the cursor will be deleted. Re-enter the correct characters. You can
also back up and type over incorrect letters.
Repeating Letters
If you need to enter a character that is assigned to the same key as the previous
character, press to move the cursor to the right.
Special Characters and Symbols
Press , # or 0, and then press or to move the cursor under the special
character or symbol you want. Then press Menu/Set to select it.
Press Key one time two times three times four times
2 A B C 2
3 D E F 3
4 G H I 4
5 J K L 5
6 M N O 6
7 P Q R S
8 T U V 8
9 W X Y Z
Press for (space) ! “ ’ # $ % & ( ) * + , - . /
Press for : ; < = > ? @ [ ] ^ _#
Press 00 for É À È Ê Î Ç Ë Ö
5 - 4
I N I T I A L S E T U P
Setting the Ring Volume
1
Press , , , .Menu/Set 1 5 1
2
Press select ( , , or ), and then press OFF LOW HIGH Menu/Set.
3
Press . Stop/Exit
— —OR
You can adjust the ring volume when your MFC is idle. You can turn the ring
OFF or you can select a ring volume level.
Press to adjust the volume level. With each key press, the MFC rings so
you can hear the active setting as the LCD shows it. Each key press changes the
volume. The new setting will remain until you change it again.
Setting the Beeper Volume
You can set the beeper to , or LOW HIGH OFF. The default setting is . LOW
When the beeper is set to or , the MFC beeps every time you press LOW HIGH
a key or make an error and when fax sending or receiving is finished.
1
Press , , , .Menu/Set 1 5 2
2
Press to select your option.
3
When the LCD shows the option you want, press Menu/Set.
Press .Stop/Exit
If you do not enter a fax number, no additional information can be entered.
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine,
complete the steps described on page 5-2.
1.RING
or
or
2.BEEPER
or
I N I T I A L S E T U P
5 - 5
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time. It
will reset itself forward one hour in the Spring and backward one hour in the
Fall.
1
Press , , .Menu/Set 1 6
2
Press to select (or ), ON OFF
and then press .Menu/Set
3
Press .Stop/Exit
Setting Tone/Pulse Dialing Mode (For Canada Only)
Your MFC comes set to accommodate tone dialing service
(multi-frequency). If you have pulse dialing service (rotary), you need to
change the dialing mode.
1
Press , , .Menu/Set 1 7
2
Press to select (or PULSE TONE),
and then press .Menu/Set
3
Press .Stop/Exit
Memory Storage
In the event of a power failure, all settings in the GENERAL SETUP, SETUP
RECEIVE SET AUTO DIAL REMOTE FAX OPT, and are stored
permanently. You may have to reset the date and time.
6.AUTO DAYLIGHT
or
7.TONE/PULSE
or
6 - 1
S E T U P R E C E I V E
6
6
Setup Receive
Basic Receiving Operations
Choosing the Receive Mode
There are three different receive modes for your MFC. You may choose the
mode that best suits your needs by pressing Receive Mode repeatedly until the
LCD shows the setting you want to use.
LCD How it works When to use it
FAX ONLY
(automatic receive)
The MFC automatically
answers every call as a fax.
For dedicated fax lines.
EXT.TEL/TAD
(External telephone/
External Telephone
Answering Device)
If an external telephone is
connected to the EXT. jack,
you control the phone line
and must answer every call
yourself.
If an external TAD
(telephone answering
device) is connected to the
EXT. jack, the TAD
automatically answers
every call. Voice messages
are stored in the external
TAD. Fax messages are
printed.
Use this mode if you
receive very few faxes.
Use this mode if you have
an external answering
machine on your phone
line.
MANUAL
(manual receive)
You control the phone line
and must answer every call
yourself.
Use this mode when you are
using a computer modem on
the same line or if you receive
very few fax messages.
S E T U P R E C E I V E
6 - 2
To Select or Change Your Receive Mode
1
Press . The LCD shows your current selection. Receive Mode
2
Continue to press until your new selection appears. After two Receive Mode
seconds the LCD returns to the date and time display, along with your new
Receive Mode setting.
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings before it
answers. If you have extension phones on the same line as the MFC, or
subscribe to the telephone company s Distinctive Ring service, keep the Ring ’
Delay default setting of . You can try setting the Ring Delay to 4 5 rings;
however, if you do not receive all your faxes, you must reset it to 4 rings. (See
Easy Receive Operation from Extension Telephone, page 6-3 and , page 6-4.)
1
Press , , , .Menu/Set 2 1 1
2
Press to select how many times the line rings before the MFC answers
(00–05), and then press Menu/Set. If you select 00, the line doesn’t ring at all.
3
Press .Stop/Exit
If you are changing the Receive Mode while in another operation, the LCD
returns to that operation.
EXT.TEL/TAD
FAX ONLY
MANUAL
FAX :
FAX ONLY
EXT :
EXTERNAL TEL / TAD
MNL :
MANUAL
FAX :
FAX ONLY
EXT :
EXTERNAL TEL / TAD
MNL :
MANUAL
09/06 15:25 FAX
Current Receive Mode
1.RING DELAY
or
6 - 3
S E T U P R E C E I V E
Easy Receive
When you use this feature, you don t have to press ’ Black Fax Start when you
answer a fax call. Selecting allows the MFC to receive fax calls ON
automatically, even if you lift the handset of an extension or external phone.
When you see on the LCD or when you hear through the RECEIVING “ ”chirps
handset of an extension phone connected to another wall jack, just replace the
handset, and your MFC does the rest. Selecting OFF means you ll have to ’
activate the MFC yourself, by lifting the handset of an external or extension
phone, and then pressing on the MFCBlack Fax Start —OR—by pressing
5 1 if you are not at your MFC. (See Operation from Extension Telephone, page
6-4.)
1
Press , , , .Menu/Set 2 1 2
2
Use to select (or , ON OFF)
and then press .Menu/Set
3
Press .Stop/Exit
Printing a Reduced Incoming Document
(Auto Reduction)
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper in your MFC. ON lets your MFC choose the
level of reduction for you.
1
Press , , , . Menu/Set 2 1 4
2
Use to select (or ), ON OFF
and then press . Menu/Set
3
Press .Stop/Exit
Note If this feature is set to , but your MFC doesn t automatically connect a fax ON ’
call when you lift a phone handset, press the Fax Receive code .5 1
Note If you send faxes from a computer on the same phone line and the MFC
intercepts them, set Easy Receive to OFF.
Note If incoming faxes show that information in the left and right margins has been
cut off, make sure this Auto Reduction feature is turned on.
2.EASY RECEIVE
or
4.AUTO REDUCTION
or
S E T U P R E C E I V E
6 - 4
Advanced Receiving Operations
Operation from Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive Code.
When you press the Fax Receive Code , the MFC starts to receive a fax. 5 1
(See Easy Receive, page 6-3.)
If you answer a call at an extension or external phone, and no one is on the line,
assume you re receiving a fax. At an extension phone, press ’ 5 1, wait for fax
receiving tones (chirps), then hang up. At an external phone, press and 5 1
wait for the phone to be disconnected (the LCD shows RECEIVING) before
you hang up. (Your caller will have to press Black Fax Start to send the fax.)
Changing the Fax Receive Code
The preset Fax Receive Code ( ) might not work with some telephone 5 1
systems.
1
Press , , , .Menu/Set 2 1 3
2
Press to select (or ), ON OFF
and then press .Menu/Set
3
If you want to, enter a new Fax Receive
Code, and then press .Menu/Set
4
Press .Stop/Exit
Printing a Fax in Memory
If you set Fax Storage to for remote retrieval, you can still print a fax from ON
the memory when you are at your MFC. (See Setting Fax Storage, page 9-2.)
1
Press , , , .Menu/Set 2 5 4
2
Press .Black Fax Start
3
After printing is finished, press Stop/Exit.
Note If you are always disconnected when accessing your external TAD remotely,
try changing the Fax Receive Code from to .5 1 # # #
3.REMOTE CODE
REMOTE ACT.:ON?
or
FAX RECEIVE:*51
4.PRINT FAX
6 - 5
S E T U P R E C E I V E
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your MFC to poll other machines, or you can have someone poll your “ ”
MFC.
All parties involved in polling need to set up their fax machines to accommodate
polling. When someone polls your MFC to receive a fax, they pay for the call;
if you poll someone s fax machine to receive a fax, you pay for the call.’
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1
Press , , , . Menu/Set 2 1 5
2
Press to select , POLLING RX: ON
and then press .Menu/Set
3
Enter the fax number you are polling.
4
Press . Black Fax Start
The LCD shows .DIALING
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single operation.
Afterward, a Sequential Polling Report will be printed.
1
Press , , , .Menu/Set 2 1 5
2
Press to select , POLLING RX: ON
and then press .Menu/Set
3
Specify the destination fax machines you wish to poll using, Speed Dial, a
Group or the dial pad. You must press Menu/Set between each location.
4
Press . Black Fax Start
Your MFC will poll each number or group number in turn for a document.
Some fax machines do not respond to the polling function.
5.POLLING RX
or
5.POLLING RX
or
S E T U P R E C E I V E
6 - 6
Canceling a Scheduled Job
You can cancel tasks you ve scheduled, such as Delayed Fax or Polling ’
Transmit. (See Checking Job Status, page 7-5.)
1
Press Menu/Set, 2, 6. Any waiting jobs
appear on the LCD. If no job is waiting,
the LCD shows .NO JOB WAITING
2
If you have more than two jobs waiting, press to select the job you want to
cancel, and then press .Menu/Set
— —OR
If you have only one job waiting, go to Step 3.
3
Press to cancel Press to exit without canceling.1 — —OR 2
To cancel another job, return to Step 2.
4
Press .Stop/Exit
6.REMAINING JOBS
or
6 - 7
S E T U P R E C E I V E
Telephone Services
Your MFC supports the Distinctive Ring telephone service offered by some
telephone companies.
Distinctive Ring
The term Distinctive Ring is used by Brother to identify a phone company “ ”
service that is given many names, depending on the Telephone Company you are
using. For example, this service may be called SmartRing, RingMaster, Teen-
Ring, Indent-a-Call or Indent-a-Ring.
What Does Your Telephone Company s Distinctive Ring Do?’ “ ”
Your telephone company s Distinctive Ring service allows more than one ’
number on same phone line. If you need more than one phone number, it is
an inexpensive alternative to paying for an additional line. Each phone
number has its own distinctive ring pattern, so you will know which phone
number is ringing. This is one way you can have a separate phone number for
your MFC.
What Does Brother s Distinctive Ring Do?’ “ ”
The Brother machine has a Distinctive Ring feature that allows you to use your
MFC machine to take full advantage of the telephone company s Distinctive ’
Ring service. You can dedicate the new phone number on your line to receiving
only faxes.
If you have Voice Mail, Call Waiting, Caller ID, Call Waiting/Caller ID, RingMaster,
an answering service, or an alarm system custom feature on your telephone line, it
may create a problem in the operation of your MFC. (See Custom Features on a
Single Line, page 20-8.)
If you have Voice Mail on your phone line, please read the following carefully.
Note Please consult your telephone company for availability and rates.
Note You must purchase your telephone company s Distinctive Ring service ’ before
you program the MFC to work with it.
S E T U P R E C E I V E
6 - 8
Do You Have Voice Mail?
If you have Voice Mail on the phone line on which you will install your new
MFC, there is a strong possibility that Voice Mail and the MFC will conflict
with each other while receiving incoming calls. However, this Distinctive Ring
feature allows the use of more than one number on your line, so both Voice
Mail and the MFC can coexist peacefully. If each one has a separate phone
number, neither will interfere with the other s work.’
If you decide to get the Distinctive Ring Service from the telephone company,
you will need to follow the directions below to register the new Distinctive “ ”
Ring pattern they provided, so your fax machine can recognize its incoming
calls.
Before You Choose the Ring Pattern to Register
You can register only one Distinctive Ring pattern with the MFC. Some ring
patterns cannot be registered. Please refer to some popular ring pattern examples
that will be provided from the phone company in the USA and Canada that are
shown in the Brother compatibility table below.
■The MFC will answer only calls to its registered number.
■The first two rings are silent on the fax machine. This is because the fax must
« » “ ”listen to the ring pattern (compare it to the pattern that was registered ).
■If you program the MFC correctly, it will recognize the registered ring pattern
of the fax number within 2 ring patterns and then automatically answer with “ ”
a fax tone. When the voice number is called, the fax machine will not interrupt “ ”
the call.
Note You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily, and later turn it back on. When you get a new fax
number, make sure you reset this feature.
Note If the ring pattern the phone company provided cannot be registered by the fax,
please check for other available ring pattern choices from the phone
company.
Ring
Pattern
1
2
3
4
Rings
long - long
short - long - short
short - short - long
very long (normal pattern)
6 - 9
S E T U P R E C E I V E
VERY IMPORTANT
If you have Voice Mail or a TAD (Telephone Answering Device) and want to
keep one of your phone numbers dedicated only to fax calls, you must leave the
MFC in mode at all times while using the Distinctive Ring Feature. MANUAL
Here s why: mode will never pick up a call by itself, since it is ’ MANUAL
« » « »Neutral . When the MFC is in this neutral mode, the Distinctive Ring
Feature can be activated. The Distinctive Ring feature is actually an answering
mode. So, do not activate mode while using Distinctive Ring; FAX ONLY
otherwise, the fax machine will answer calls for all the numbers.
Registering the Distinctive Ring Pattern
1
Set the MFC to mode.MANUAL
2
Press , , , .Menu/Set 2 0 1
3
Press to select , and then press DISTINCTIVE:SET? Menu/Set.
4
Press to select the prestored ring pattern you want to assign, and then press
Menu/Set. (You will hear each pattern as you scoll through the four patterns.)
Be sure to choose the pattern assigned by the telephone company.
5
Press .Stop/Exit
or
or
S E T U P S E N D
7 - 1
7
7
Setup Send
Before You Begin
Before you begin sending faxes, please be sure to read all the instructions and
cautions listed below for placing originals in the automatic document feeder.
Using the ADF (Automatic Document Feeder)
■Documents must be between 3.5 and 8.5 inches wide and 5 and 14 inches long.
■Make sure you place originals , face down top edge first.
■Adjust the paper guides to fit the width of your document.
■The automatic document feeder (ADF) can hold up to 20 pages, feeding each
one individually through the MFC. Use standard (20 lb/75g/m2) paper when
using the ADF.
Fan the paper, and then stagger the pages in the ADF as shown:
DO NOT use curled, wrinkled, folded, or ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper or
fabric.
Make sure documents written with ink are completely dry.
Originals are Face
Down in the ADF
Paper Guides
Approx. 1/2 inch
7 - 2
S E T U P S E N D
Sending Faxes with Multiple Settings
When you send a fax you can choose any
combination of these settings: set the
contrast or resolution; send using
overseas mode, delayed fax, polling
transmission or real time transmission.
After each menu selection is accepted, the LCD will ask if you want to enter
other settings:
■Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu
— —OR
Press if you are finished choosing settings, and then go to the next step.2
Basic Sending Operations
Contrast
If your document is very light or very dark, you might want to set the contrast.
Use S.LIGHT to send a very light document. Use S.DARK to send a very dark
document.
1
Place the original face down in the ADF.
2
Press , , , . Menu/Set 2 2 1
3
Press to select AUTO, S.LIGHT or
S.DARK, and then press .Menu/Set
4
Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu— —OR Press 2 if you are finished choosing settings, and
then go to Step 5.
5
Enter a fax number.
6
Press to send a fax.Black Fax Start
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
1.CONTRAST
or
S E T U P S E N D
7 - 3
Fax Resolution
When you have a document in the ADF, you can use the FAX Resolution key
to temporarily change the setting. Press FAX Resolution repeatedly until the
LCD shows the setting you want.
— —OR
You can change the default setting.
1
Press , , , .Menu/Set 2 2 2
2
Press to select the resolution you
want, and then press .Menu/Set
3
Press .Stop/Exit
STANDARD—Suitable for most typed documents.
FINE—Good for small print; transmits a little slower than Standard resolution.
S. FINE—Good for small print or artwork; transmits slower than Fine
resolution (black and white only).
PHOTO—Use when original has varying shades of gray; this is the slowest
transmission time (black and white only).
Manual Transmission (with an External Telephone)
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
while sending a fax.
1
Place the original face down in the ADF.
2
Pick up the handset of the external phone and listen for a dial tone.
3
Dial the fax number you want to call on the external phone.
4
When you hear the fax tone, press Black Fax Start.
5
Replace the handset of the external phone.
Automatic Transmission
This is the easiest way to send a fax.
1
Place the original face down in the ADF.
2
Enter the fax number using the dial pad, Speed Dial or Search.
(See Speed Dialing, page 8-4.)
3
Press Black Fax Start.
2.FAX RESOLUTION
or
7 - 4
S E T U P S E N D
Color Fax Transmission
Your MFC allows you to transmit a color fax.
1
Place the original face down in the ADF.
2
Enter the fax number using the dial pad, Speed Dial or Search.
3
Press .Color Fax Start
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press to save time.Redial/Pause
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial (up to three times at 5 minute intervals).
Dual Access (Not Available for Color Fax)
You can scan 50 documents into the fax memory, even while the machine up to
is receiving or sending another fax (from memory). You can set temporary
settings for each fax you re scanning, except Polling.’
If you try to scan and store a 51st fax, the MFC will send it immediately, without
storing it in memory.
1
Place the original face down in the ADF.
2
Enter the fax number.
3
Press . The MFC scans the original and the LCD shows the Black Fax Start
job number (#XXX) of the fax and how much memory is available. Then the
MFC starts dialing. You can immediately repeat Steps 1 to 3 for the next fax.
When you are sending a color fax, the MFC starts sending the fax without
scanning the original into memory.
Note If you get a message while scanning the first page of a OUT OF MEMORY
fax, press to cancel scanning. If you get a Stop/Exit OUT OF MEMORY
message while scanning a subsequent page, you can press Black Fax Start to
transmit the pages scanned so far, or press Stop/Exit to cancel the operation.
Note Your machine normally operates in Dual Access mode. However, to send a
color fax, you must override Dual Access and use Real Time Transmission.
The number of pages you can scan into memory varies with the data they
contain.
S E T U P S E N D
7 - 5
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before
sending. Then, as soon as the phone line is free, the MFC will start dialing and
sending the fax. If memory becomes full, the MFC will send the document in
real time (even if is set to REAL TIME TX OFF).
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX ON to .
1
Place the original face down in the ADF.
2
Press , , , .Menu/Set 2 2 5
3
To change the default setting, press to
select (or ), and then press ON OFF Menu/Set.
Go to Step 5 For the next fax transmission only, press— —OR to select
NEXT FAX ONLY, and then press Menu/Set.
4
For the next fax only, press to select (or ), ON OFF
and then press .Menu/Set
5
Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu— —OR Press 2 if you are finished choosing settings, and
then go to Step 6.
6
Enter fax number, and then press Black Fax Start.
Checking Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
the LCD shows
NO JOB WAITING
.) (
See Canceling a Job in Memory
, page 7-
6.)
1
Press , , .Menu/Set 2 6
2
If you have multiple jobs waiting, press to scroll through the list.
3
Press .Stop/Exit
If you are sending a color Fax, the MFC will send it in real time even if
REAL TIME TX OFF is set to .
5.REAL TIME TX
or
or
or
or
7 - 6
S E T U P S E N D
Canceling a Job in Memory
You can cancel tasks you ve scheduled, such as Polling Transmit, or faxes ’
waiting in Memory to be sent. (See Checking Job Status, page 7-5.)
1
Press , , . Menu/Set 2 6
Any waiting jobs appear on the LCD.
If no jobs are waiting, the LCD shows
NO JOB WAITING.
2
If you have more than two jobs waiting, press to select the job you want to
cancel, and then press .Menu/Set
— —OR
If you have only one job waiting, go to Step 3.
3
Press to cancel Press to exit without canceling.1 — —OR 2
To cancel another job, return to Step 2.
4
Press .Stop/Exit
6.REMAINING JOBS
or
S E T U P S E N D
7 - 7
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1
Place the original face down in the ADF.
2
Press , , , . Menu/Set 2 2 7
3
Press to select (or ), ON OFF
and then press .Menu/Set
4
Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu— —OR Press 2 if you are finished choosing settings, and
then go to Step 5.
5
Enter the fax number you re calling.’
6
Press .Black Fax Start
Delayed FAX (Not Available for Color Fax)
During the day you can store 50 documents in memory for delayed up to
sending. Transmission of these documents will begin at the time of day you
enter in Step 3, which shows the time you entered last. Press Menu/Set to
accept it, or enter another time for this fax.
1
Place the original face down in the ADF.
2
Press , , , .Menu/Set 2 2 3
3
Enter the time you want the fax to be sent
(in 24-hour format), and then press Menu/Set. (For example, enter 19:45 for
7:45 PM.)
4
Press to leave the originals waiting in 1
the ADF Press to scan the — —OR 2
original into memory.
5
Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu— —OR Press 2 if you are finished choosing settings, and
then go to Step 6.
6
Enter the fax number.
7
Press Black Fax Start. The MFC will wait to send the fax at the time you set.
The number of documents you can scan into memory varies with the data they
contain.
7.OVERSEAS MODE
or
3.DELAYED FAX
1.DOC 2.MEMORY
7 - 8
S E T U P S E N D
Delayed Batch Transmission
(Not Available for Color Fax)
Before sending the delayed faxes, your Brother machine will economize by
sorting all the documents in memory by destination and scheduled time. All
delayed faxes scheduled at the same time to the same fax number will be sent as
one transmission.
1
Press , , , .Menu/Set 2 2 4
2
Press to select (or ), ON OFF
and then press .Menu/Set
3
Press .Stop/Exit
Setting Up Polled Transmit
(Not Available for Color Fax)
Polled Transmit is when you set up your MFC to wait with a document so
another fax machine can retrieve it.
1
Place the original to be retrieved face down in the ADF.
2
Press , , , .Menu/Set 2 2 6
3
Press to choose or , ON ( OFF)
and then press .Menu/Set
4
Press to leave the originals waiting in 1
the ADF Press to scan the — —OR 2
original into memory.
5
Press if you want to select additional settings. The LCD returns to the 1
SETUP SEND menu Press if you are finished choosing settings, — —OR 2
and then go to step 6.
6
Press .Black Fax Start
Note If you pressed in Step 4, the original remains in the ADF until your MFC is 1
polled. If you must use your MFC before the polled transmit occurs, you must
first cancel this job.
4.BATCH TX
or
6.POLLED TX
or
1.DOC 2.MEMORY
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 1
8
8
Auto Dial Numbers
and Dialing Options
Storing Numbers for Easy Dialing
You can set up your MFC to do two types of easy dialing: Speed Dial and
Groups for Broadcasting faxes.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so when you dial you will have to press only
five keys (Search/Speed Dial, #, the two-digit location, and Black Fax Start).
The MFC has 40 Speed Dial locations.
1
Press , , , .Menu/Set 2 3 1
2
Use the dial pad to enter a two-digit
location (01-40), and then press
Menu/Set.
3
Enter the number (up to 20 digits),
and then press .Menu/Set
4
Use the dial pad to enter the name (up to
15 characters), and then press
Menu/Set. You can use the chart on
page 5-3 to help you enter letters— —OR
Press and then go to Step 5 to store the number without a name.Menu/Set,
5
Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit .
If you loose electrical power, auto dial numbers in memory will be lost. not
(For USA Only) Speed Dial location 01 has been pre-programmed for the Brother
fax-back system. You can override it if you wish.
1.SPEED-DIAL
SPEED-DIAL? #
#05:
NAME:
8 - 2
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Changing Speed Dial Numbers
If you try to store a Speed Dial number in a location where a number is already
stored, the LCD shows the current name stored there, and prompts you to either:
1
Press to change the stored number Press 1 — —OR 2 to exit without making a
change.
2
Enter a new number, and then press Menu/Set.
• If you want to erase the whole number, press Stop/Exit when the cursor
is to the left of the digits. The letters above and to the right of the cursor
will be deleted.
• If you want to change a digit, use or to position the cursor under
the digit you want to change, and then type over it.
3
Follow the directions beginning at Step 4 in Storing Speed Dial Numbers.
1.CHANGE 2.EXIT
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 3
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only five keys (Search/Speed Dial, #, the two-digit location, and Black
Fax Start). , you ll need to store each fax number as a Speed Dial number. First ’
Then, you can combine them into a Group. Each Group uses up a Speed Dial
number. You can have up to six Groups, or you can assign up to 39 numbers to
one large Group.
(See Storing Speed Dial Numbers, page 8-1 and Broadcasting, page 8-5.)
1
Press , , , . Menu/Set 2 3 2
2
Press , and then Search/Speed Dial
enter the two-digit location where you
wish to store the Group number,
and then press .Menu/Set
(For example, press
Search/Speed Dial, 07.)
3
Use the dial pad to enter the Group
number, and then press . Menu/Set
(For example, press for Group 1.)1
4
To include Speed Dial numbers in the
Group, enter them as if you were dialing.
For example, for Speed Dial locations 05
and 09, press , , Search/Speed Dial 05
and then press , Search/Speed Dial
09. The LCD shows: .#05#09
5
Press to accept the numbers for this Group.Menu/Set
6
Use the dial pad and the chart on
page 5-3 to enter a name for the Group,
and then press .Menu/Set
(For example, NEW CLIENTS).
7
Press .Stop/Exit
You can print a list of all Speed Dial numbers. (See Chapter 10, Printing
Reports.)
2.SETUP GROUPS
PRESS SPEED DIAL
SPEED-DIAL? #
SETUP GROUP:G0
G01:
ENTER & SET KEY
G01:#O5#O9
NAME:
8 - 4
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Dialing Options
Search
You can search for names you have stored in Speed Dial memory.
(See Storing Speed Dial Numbers, page 8-1.)
1
Place the original face down in the ADF.
2
Press .Search/Speed Dial
3
To search for numbers alphabetically by name, enter the first letter of the name,
and then press or .
— —OR
To search for numbers numerically by Speed-Dial number, press .
4
When the LCD shows the name you want to call, press Black Fax Start.
Speed Dialing
1
Place the original face down in the ADF.
2
Press , press , and then press the two-digit Speed Dial Search/Speed Dial #
location. (See Storing Speed Dial Numbers, page 8-1.)
3
Press . Black Fax Start
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store the access codes or long-distance
carriers as Speed-Dial numbers. You can store these long dialing sequences by
dividing them and setting them up on separate keys in any combination. You can
even include manual dialing using the dial pad. The combined number will be
dialed in the order you entered it, as soon as you press Black Fax Start. (See
Storing Speed Dial Numbers, page 8-1.)
You can store on Speed Dial #03 and on Speed Dial #02. If you “ ”555 “ ”7000
press , , , , Search/Speed Dial # 0 3 Search/Speed Dial, , , , and# 0 2
Black Fax Start, you can dial . To temporarily change a number, “ ”555-7000
you can substitute part of the number with manual dialing using the dial pad.
For example, to change the number to 555-7001 you could press Search/
Speed Dial # 03 7 0 0 1, , and then press , , , using the dialing pad.
When you dial using an auto dial number, the LCD shows the name you ve ’
stored, or if you haven t stored a name, the fax number you ve stored.’ ’
Note If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
or
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
8 - 5
Broadcasting (Not Available for Color Fax)
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the key, you can include Groups, Speed Dial Menu/Set
locations plus up to 50 manually dialed numbers. If you did not use up any
locations for Groups, access codes or credit card numbers, you can "broadcast"
faxes automatically to up to 90 different locations from the MFC. However,
available memory will vary with all types of jobs in memory and numbers of
locations used for broadcasting. If you broadcast to more than the maximum
locations available, you will not be able to set up transmissions using Dual
Access and the Timer.
Although the easiest way to broadcast is to press Group keys, you can include
Speed Dial and manually dialed numbers in the same broadcast. You must press
Menu/Set between each of these locations. Use Search/Speed Dial to help
you choose the numbers easily.
(See Setting Up Groups for Broadcasting, page 8-3.)
After the broadcast is finished, a Broadcast Report will be printed automatically
to let you know the results.
■To stop the broadcast in progress, press Stop/Exit. The LCD asks if you want
to cancel the location that is being sent.
■Enter the long dialing sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call becomes limited.
■If the line is busy or for other reasons a connection could not be made while
broadcasting, the MFC will redial the number automatically.
■If the memory is full, press to abort the job or if more than one page Stop/Exit
has been scanned, press to send the portion that is in the Black Fax Start
memory.
1
Place the original face down in the ADF.
2
Enter a number using Speed Dial, a Group number, Search or the dial pad.
Example: Group number
3
Press . You will be prompted to press the next number.Menu/Set
4
Enter the next number.
Example: Speed Dial
5
Press .Menu/Set
6
Enter the fax number.
Example: Manual dialing using the dial pad.
7
Press .Black Fax Start
Your MFC will read the original into memory and then start sending faxes to the
numbers you entered.
8 - 6
A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Fax Redial
If you re sending a fax manually and the line is busy, press ’ Redial/Pause to
try again. Anytime you want to make a second call to the last number dialed,
press to save time.Redial/Pause
If you re sending a fax automatically and the line is busy, the MFC will redial ’
automatically up to three times at 5 minute intervals.
Tone/Pulse (For Canada Only)
If you have pulse dialing service, but need to send tone signals (for example, for
telephone banking), follow the directions below. If you have touch tone service,
you do not need this feature to send tone signals.
1
Lift the handset.
2
Press . Any digits dialed after this send tone signals.#
3
When you hang up, the MFC returns to pulse dialing service.
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 1
9
9
Remote Fax Options
(Not Available for Color Fax)
Fax Forwarding/Paging
Programming a Fax Forwarding Number
When Fax Forwarding is set to , your MFC stores the received fax in ON
memory. Then it dials the fax number you ve programmed and forwards the fax ’
message.
1
Press , , , .Menu/Set 2 5 1
2
Press until the LCD shows
FAX FORWARD?, and then press
Menu/Set.
3
The LCD prompts you to enter the fax
number where faxes will be forwarded.
Enter the forwarding number (up to 20
digits), and then press . Menu/Set
4
Press .Stop/Exit
Programming Paging Number
When Paging is selected, your MFC dials the pager number you ve programmed, ’
and then dials your Personal Identification Number (PIN); this activates your
pager so you will know that you have a fax message in the memory.
1
Press , , , .Menu/Set 2 5 1
2
Press until the LCD shows
PAGING?, and then press . Menu/Set
3
Enter your pager phone number (up to 20
digits) followed by , and then press # #
Menu/Set. Do not include the area code
if it is the same as that of your MFC.
For example, . 1 8 0 0 5 5 5 1 2 3 4 # #
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
1.FAX FWD/PAGING
or
FWD#:
1.FAX FWD/PAGING
or
PAG#:
9 - 2
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
4
If your pager requires a PIN, enter the PIN, press # Redial/Pause, press , enter
your MFC telephone number followed by # #, and then press . Menu/Set
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
— —OR
If you do not need a PIN, press Redial/Pause, enter the fax number of your
MFC followed by and then press # #, Menu/Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
5
Press .Stop/Exit
Setting Fax Storage
If you set Fax Storage to , you will be able to retrieve fax messages from ON
another location using Fax Forwarding, Paging, or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory.
1
Press , , , . The LCD Menu/Set 2 5 2
prompts you to choose a fax setting.
2
Press to select (or ), ON OFF
and then press .Menu/Set
3
Press .Stop/Exit
Backup Print
If you ve set to , your MFC ’ FAX STORAGE ON automatically prints faxes as
they are received into memory. This is a safety feature in case the power goes
out so you won t lose your messages.’
You cannot change a Paging number or PIN remotely.
If there are faxes in memory when you
turn the Fax Storage , the LCD OFF
prompts you to erase any faxes in
memory.
If you press , all fax data is erased and Fax Storage is turned off. If you press 1
2, data is not erased and Fax Storage remains on.
(See Printing a Fax in Memory, page 6-4.)
2.FAX STORAGE
or
ERASE ALL FAX?
1.YES 2.NO
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 3
Changing Remote Retrieval Access Code
Enter your Remote Access Code when the MFC picks up your call, so you can
access features remotely. The access code is preset to 1 5 9 , but you can
change this. (See Operation from Extension Telephone, page 6-4.)
1
Press , , , .Menu/Set 2 5 3
2
Enter a three-digit number from 000 to
999, and then press . The Menu/Set “ ” cannot be changed. (Do not use the
same digits that appear in your Fax Receive Code or Telephone Answer Code.)
3
Press .Stop/Exit
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the
Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page and keep
it in your wallet as an aid.
Using Remote Retrieval Access Code
1
Dial your fax number from a fax machine using touch tone.
2
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
3
The MFC signals the kinds of messages received:
1 long beep Fax message(s)—
No long beeps No messages—
4
The MFC prompts you with two short beeps to enter a command. If you wait
longer than 30 seconds to enter a command, the MFC hangs up. If you enter an
invalid command, the MFC beeps three times.
5
Press to reset the MFC when you re finished.9 0 ’
6
Hang up.
Note If your MFC is set to mode, you can access it by waiting about 2 MANUAL
minutes, and then entering the Remote Retrieval Access Code within 30
seconds.
3.REMOTE ACCESS
9 - 4
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote command.
Remote Commands Operation Details
95 Change Fax Forwarding
/Paging setting
1 OFF If you hear one long beep, the change is accepted. If you hear three
short beeps, you cannot change it because the conditions have not
been met (Example: registering paging number). You can register
your fax forwarding number by using 4. FAX FWD NO. (see page
9-5). Once you have registered the number, the MFC will change
automatically to FAX FWD:ON mode.
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON You can turn FAX STORAGE to ON or OFF.
7 Fax Storage OFF
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax
message(s). (See page 9-5.)
3 Erase fax from the memory If you hear one long beep, you can erase fax message(s) from the
memory.
97 Check the Receiving Status
1 FAX You can check whether your MFC has received any faxes . If yes,
you will hear one long beep. If no, you will hear three short beeps.
98 Change Receive Mode
1 EXT.TEL/TAD If you hear one long beep, you can change the Receive Mode.
If you hear three short beeps, you cannot change it.
2 FAX ONLY
90 Exit After a long beep, you can exit remote retrieval.
R E M O T E F A X O P T I O N S ( N O T A V A I L A B L E F O R C O L O R F A X )
9 - 5
Retrieving Fax Messages
1
Dial your fax number.
2
When you hear the beep, immediately enter your Remote Retrieval Access Code
( 159 ).
3
As soon as you hear two short beeps, use the dial pad to press 962 .
4
Using the dial pad, enter the number of the remote fax machine where you want
your fax messages forwarded (up to 20 digits) followed by # # .
5
After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints your
fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1
Dial your fax number.
2
When you hear the beep, immediately enter your Remote Retrieval Access Code
( 159 ).
3
When you hear two short beeps, use the dial pad to press 9 5 4 .
4
Enter the new number of the remote fax machine where you want your fax
messages forwarded (up to 20 digits) followed by # # .
5
After you hear your MFC beep, hang up.
Note You cannot use and as dial numbers. However, if you want to store a #
pause, press .#
Note You cannot use and as dial numbers. However, if you want to store a #
pause, press .#
10 - 1
P R I N T I N G R E P O R T S
10
10
Printing Reports
MFC Settings and Activity
Two reports require initial setup in the Menu table: Transmission Verification
Report and Activity Report Interval. For initial setup:
Press , , , .Menu/Set 2 4 1
— —OR
Press , , , .Menu/Set 2 4 2
Customizing the
Transmission Verification Report
You can use the Transmission Report as proof that you sent a fax. This report
lists the time and date of transmission and whether the transmission was
successful (OK). If you select or +ON ON IMAGE, the report will print for
every fax you send.
If you typically send multiple faxes to the same destinations, you may need
more than the job numbers to know which faxes you must send again. Selecting
OFF IMAGE+ will print a portion of the fax s first page on the report to help ’
you remember.
1
Press , , , .Menu/Set 2 4 1
2
Press to select , OFF
OFF IMAGE ON ON IMAGE+ , or + ,
and then press .Menu/Set
3
Press .Stop/Exit
Setting the Fax Activity Report Interval
You can set the machine to print activity reports at specific intervals (6, 12, 24
hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the report by
following the Steps in the previous section.
1
Press , , , .Menu/Set 2 4 2
Note When the feature is , the report prints only if a transmission error OFF
prevented delivery (NG).
1.TRANSMISSION
2.ACT.INTERVAL
1.TRANSMISSION
or
2.ACT.INTERVAL
P R I N T I N G R E P O R T S
10 - 2
2
Press to choose an interval,
and then press .Menu/Set
(If you choose 7 days, the LCD prompts you to choose a day at which to begin
the 7-day countdown.)
3
Enter the time to begin printing in 24-hour format, and then press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
4
Press .Stop/Exit
Using the Reports Key
Five reports are available:
Prints the Help List so you can see at-a-glance
how to quickly program every menu selection
and key operations.
Lists names and numbers stored in Speed Dial
memory, in numerical order.
Lists information about the last 200 incoming
and outgoing faxes. TX means Transmit; RX
means Receive.
Prints a Transmission Verification Report for
your last transmission.
Lists settings for , GENERAL SETUP
SETUP RECEIVE SETUP SEND SETUP , ,
REPORTS, and TEL SERVICE. The settings
for are included.REMOTE FAX OPT
To Print a Report
1
Press .Reports
2
Press to select the report you want, and then press Menu/Set.
— —OR
Enter the number of the report you want to print. For example, press 1 to print
the Help List.
I N T E R V A L : O F F
or
1.HELP LIST
2.AUTO DIAL
3.FAX ACTIVITY
4.TRANSMISSION
5.USER SETTINGS
or
11 - 1
M A K I N G C O P I E S
11
11
Making Copies
Basic Copy Operations
Your MFC allows you to make high-quality
photocopies and transparencies. Copies can be
in black and white or full color. Always make
sure you have paper in the cassette before
making copies. Do not pull on the paper while
copying is in progress.
Making a Single Copy
1
Place the original face down in the ADF.
2
Press or Black Copy Color Copy.
(Do pull on the paper while NOT
copying is in progress.)
Making Multiple Copies
You can make multiple copies in black and white.
1
Place the original face down in the ADF.
2
Using the dial pad, enter the number of copies you want (up to 99).
For example, press for 38 copies.3 8
3
Press . Black Copy
Incoming faxes cannot be received on paper or into memory while the MFC is
copying.
To stop the copy process and release the original, press Stop/Exit.
COPYING P.01
M A K I N G C O P I E S
11 - 2
Out of Memory Message
If the memory becomes full while you
are making copies, the LCD shows a
message:
If the message appears while you are scanning the OUT OF MEMORY first
page of your original, press to cancel. Clear some jobs from memory Stop/Exit
so you can continue. If you were scanning subsequent page(s), press Black
Copy Color Copy or to print the scanned pages—OR—Press to Stop/Exit
cancel.
Temporary Copy Settings
You can improve your copies by using the
Copy keys: and . These Quality Options
setting are , and the MFC returns to temporary
its default settings when you finish copying.
Copying Using Multiple Settings
You can try different combinations of
settings for the best results. After you
finish your settings using the Quality
or keys, the LCD shows:Options
■Press if you want to select additional settings.
— —OR
Press or if you are finished choosing settings.Black Copy Color Copy
Note To gain extra memory, you can turn off Fax Storage (see page 9-2).
— —OR Print the faxes in memory (see page 6-4).
OUT OF MEMORY
PRESS COPY OR
FOR NEXT OPT.
or
11 - 3
M A K I N G C O P I E S
Using the Quality Key
The key temporarily changes the copy quality setting (Quality NORMAL,
FAST BEST or ).
1
Place the original face down in the ADF.
2
Press . Quality
3
Press to select the copy quality (resolution), and then press Menu/Set.
4
To start copying now, press or Black Copy Color Copy. If you would like to
choose additional copy options, press Options and then select each setting.
Press
Quality
and
FAST:Fast copy speed and lowest ink
consumption. Use FAST to save time
(documents to be proof-read, large
documents or many copies).
NORMAL: Recommended mode for ordinary
printouts. Good copy quality with adequate
copy speed.
BEST:Use this mode to copy precise images such
as photographs. BEST uses the highest
resolution and slowest speed.
or
N O R M A L
or
M A K I N G C O P I E S
11 - 4
Using the Options Key
Use the key to set number of copies, paper type, paper size, Options
brightness, enlargement/reduction ratio and special copy options for the next
copy only.
Paper Type
You can change the paper type setting for the next copy only.
1
Place the original face down in the ADF.
2
Use the dial pad to enter the number of copies you want (up to 99).
3
Press and press to select , and then press Options OPT:PAPER TYPE
Menu/Set.
4
Press to select the type of paper you are using , ,(PLAIN INKJET
GLOSSY TRANSPARENCY or ), and then press Menu/Set.
5
If you selected , press to select or , and GLOSSY 4-COLOR 3-COLOR
then press .Menu/Set
6
Press or Press for additional settings.Black Copy Color Copy— —OR
Press
Options Menu Selections Options Factory
Setting
OPT:#OF
COPIES01
NO. OF COPIES:XX 01
OPT:PAPER TYPE
PLAIN INK JET GLOSSY / /
( or )/4-COLOR 3-COLOR
TRANSPARENCY
PLAIN
OPT:PAPER SIZE LETTER LEGAL A4/ / /
POST CARD: 4" 6"×
LETTER
OPT:BRIGHTNESS
- + - +
OPT:ELG RDC 50% 78% LGL LTR/ / > /
94% A4 LTR/100%> /
104% EXE LTR/150%> /
200% ZOOM/
100%
OPT:SPECIAL 2 IN 1 OFF*/
*(Black and White only)
OFF
Note The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select 4-COLOR. If the glossy paper you
are using repels the black ink, select 3-COLOR, which simulates black ink by
combining the three ink colors.
or
or
or
or
11 - 5
M A K I N G C O P I E S
Paper Size
You can change the paper size setting for the next copy only.
1
Place the original face down in the ADF.
2
Use the dial pad to enter the number of copies you want (up to 99).
3
Press and select Options OPT:PAPER SIZE, and then press .Menu/Set
4
Press to select the size of paper you are using (LETTER, LEGAL, A4 or
POST CARD: 4" 6"×), and then press Menu/Set.
5
Press or Press for additional settings.Black Copy Color Copy— —OR
Copy Brightness
1
Place the original face down in the ADF.
2
Use the dial pad to enter the number of copies you want (up to 99).
3
Press and press to select Options
OPT:BRIGHTNESS,
and then press .Menu/Set
4
Press to make a lighter copy press to make a darker copy, — —OR
and then press .Set
5
Press or Press for additional settings.Black Copy Color Copy— —OR
Reducing and Enlarging Copies
1
Place the original face down in the ADF.
2
Use the dial pad to enter the number of copies you want (up to 99).
3
Press
Options
and press to select
OPT:ELG/RDC
, and then press
Menu/Set
.
4
Press to choose an enlargement or reduction ratio, and then press
Menu/Set
.
You can reduce to
50%, 78% LGL>LTR
or
94% A4>LTR
of the original size.
—
OR
—
You can enlarge to
104% EXE>LTR 150%,
or
200%
.
—
OR
—
For more choices select
ZOOM
, and then press
Menu/Set
. Use the dial pad to
enter any percentage between
25%
and
400%
, and then press
Menu/Set
. For
example, press
5 3
to enter 53%.
or
or
or
or
or
or
M A K I N G C O P I E S
11 - 6
5
Press or Press for additional settings.Black Copy Color Copy— —OR
Selecting Fixed Reduction Ratios:
When selecting a reduction ratio, you will need to know the size of paper you
registered in Menu 1-2 if you don t change the paper size setting using ’Options
.
Special Copy Option
You can save paper by copying two pages onto one page.
1
Place the original face down in the ADF.
2
Use the dial pad to enter the number of copies you want (up to 99).
3
Press Options and to select , and then press OPT: SPECIAL Menu/Set.
4
Press to select (or ), and then press 2 IN 1 OFF Menu/Set.
5
Press Press for additional settings.Black Copy— —OR
2 in 1
Note If you want to make a copy the same size as the original, you should choose a
reduction of 93%. (For example, if you want to copy from letter to letter, you
should choose a reduction of 93%.)
Original
size is…
Paper
size is…
Recommended
reduction ratio is…
LETTER DOCUMENT LETTER 93%
LEGAL 100%
A4 DOCUMENT LETTER 94%
LEGAL DOCUMENT LETTER 78%
LEGAL 93%
Special Copy Option (2 in 1) is not available with reduced, enlarged or color
copies.
or
or
or
or
11 - 7
M A K I N G C O P I E S
Changing Default Copy Settings
Press Menu/Set 3 and to change default Copy mode settings. They will remain
until you change them again by pressing Menu/Set.
By pressing a number, you can adjust the Quality, Color and Contrast copy
settings shown in the following chart. Press to scroll through the options
for each setting, and then press Menu/Set to save your selection.
Press PressStop/Exit— —OR to select the next setting you want to
change.
Press and .Menu/Set 3
Copy Quality
1
Press , , .Menu/Set 3 1
2
Press to select the copy quality,
and then press .Menu/Set
3
Press .Stop/Exit
or
QUALITY:BEST
QUALITY:FAST
1.RED
2.GREEN
3.BLUE
R: - +
1.QUALITY
2.COLOR ADJUST
3.CONTRAST - +
B: - +
G: - +
is default
QUALITY:NORMAL
1 . Q U A L I T Y
Q U A L I T Y : B E S T
QUALITY:NORMAL
Q U A L I T Y : F A S T
or
M A K I N G C O P I E S
11 - 8
Color Adjustment
1
Press , , .Menu/Set 3 2
2
Press to select , or RED GREEN
BLUE, and then press .Menu/Set
3
Press to make a darker copy, or
press to make a lighter copy, and
then press .Menu/Set
4
Return to Step 2 to select the next color
— —OR
Press .Stop/Exit
Copy Contrast
You can change the contrast to help an image look sharper and more vivid.
1
Press , , .Menu/Set 3 3
2
Press to increase the contrast, or
press to decrease the contrast, and
then press .Menu/Set
3
Press .Stop/Exit
2.COLOR ADJUST
or
R:– +
B:– +
G:– +
– +
11 - 9
M A K I N G C O P I E S
Legal Limitations
Color reproductions of certain documents are illegal and may result in either
criminal or civil liability. This memorandum is intended to be a guide rather
than a complete listing of every possible prohibition. In case of doubt, we
suggest that you check with counsel as to any particular questionable
documents.
The following documents issued by the United States/Canadian Government or
any of its Agencies may not be copied:
•Paper money
•Bonds or other certificates of indebtedness
•Certificates of Deposit
•Internal Revenue Stamps (canceled or uncanceled)
•Selective Service or draft papers
•Passports
•United States/Canadian Postage Stamps (canceled or uncanceled)
•Food Stamps
•Immigration Papers
•Checks or drafts drawn by Governmental agencies
•Identifying badges or insignias
Copyrighted works cannot be copied; however, sections of a copyrighted work
can be copied for fair use. Multiple copies would indicate improper use.“ ”
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under
certain state/provincial laws.
U S I N G T H E M F C A S A P R I N T E R
12 - 1
12
12
Using the MFC as a Printer
Features
The Multi-Function Center offers you many features you ll find in a high quality ’
ink jet printer.
Fast Printing Speed—Using Draft mode, you can print up to 8 pages per
minute in full color, and up to 10 pages per minute in black.
Brilliant High Quality Output—Printing at 2400 × 1200 dpi resolution on
glossy paper gives you highest resolution output.
Beautiful Elaborate Output—You can utilize 2 in 1, watermark printing,
True2Life technology and other features for making beautiful outputs.
Low Running Cost— ’Whenever you run out of a particular color ink, you ll
replace only the cartridge that s empty.’
Bi-directional Parallel Interface—The parallel interface allows bi-directional
(IEEE 1284 compliant) communication with your computer.
USB—Universal Serial Bus Interface allows for fast comunication with your
computer.
Straight Paper Path—The MFC can use various types of paper: plain paper,
Ink Jet Paper, glossy paper, transparencies, and envelopes. Using the
appropriate paper reduces the occurrence of paper jams. For complete
information about what kinds of paper to use with the MFC, please read
Chapter 3 in this manual.
Printer Driver
You can change the following printer settings when you print from your
computer:
■Quality (Speed) /Media
■Color Matching
■Halftone
■Color Enhance/True2Life
■Fast Draft Mode
■Watermark
■Print Date & Time
12 - 2
U S I N G T H E M F C A S A P R I N T E R
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it s very important to select ’
the right kind of paper. Be sure to read “About Paper” page 3-1 of Chapter 3 in
this manual before selecting and purchasing paper for the MFC.
Multi-purpose Sheet Feeder
The multi-purpose sheet feeder can feed plain paper, inkjet paper, glossy paper,
transparencies and envelopes. When the MFC receives data from your
computer, it begins the print process by loading paper from the multi-purpose
sheet feeder.
1
Select the print command from your PC.
2
Your PC sends a print command and data to the MFC. The LCD shows
RECEIVING DATA.
3
If there are more pages, the MFC begins to print the next page automatically.
4
When the MFC finishes printing all data, it returns to display the date and time.
Note You can select paper source, paper size, and orientation in your application
software. If your application software does not support your custom paper size,
select the next larger paper size. Then adjust the print area by changing the right
and left margins in your application software.
U S I N G T H E M F C A S A P R I N T E R
12 - 3
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving a fax,
or while scanning information into the computer. However, when the MFC is
copying or receiving a fax on paper, it pauses the PC printing operation, and
resumes when copying or fax receiving is complete. Fax sending will continue
during PC printing.
Printer Operation Key
Ink Key
When you press , the LCD shows: Ink
If you are having trouble with one of the
ink colors, you may need to clean the
print head. (See page 20-10.)
If you got an error message NEAR EMPTY or , you will need to INK EMPTY
replace the ink cartridge for the appropriate color.
(See Error Messages, page 20-1.)
Stop/Exit Key
If the LCD shows , you can clear data remaining in the REMAINED DATA
printer memory by pressing .Stop/Exit
Checking the Print Quality
If you want to check the print quality and find out how to improve it, See How
to Improve Print Quality, page 20-10.
1.CLEANING
2.REPLACE INK
13 - 1
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13
13
Printer Driver Settings
(For Windows ® Only)
Using the Brother MFC-3100C Printer Driver
A Printer Driver is software that translates data from the format used by a
computer into the format required by a particular printer, using a printer
command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can also
be downloaded from the Brother Solutions Center at http://solutions.brother.com.
Features in the Printer Driver
(For Windows® 95/98/98SE/Me/2000
Professional and Windows NT® 4.0)
For more detailed information, please see the on-line Help in the printer driver.
Note The screens shown in this section are from Windows® 98. The screens on your
PC may vary depending on your Windows Operating System.
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 2
Paper Tab
The paper tab screen allows you to set up the Paper Size, Paper Source, Paper
Thickness, Orientation, Scaling, and Copy/Page Order.
To access the Brother printer driver, select from the File menu. In the Print Print
dialog box, select from the Name drop down list. Click the Brother MFC-3100C
Properties button. The Brother MFC-3100C on BRMFC: Properties dialog box
will appear:
Select the button to apply your selected settings.Apply
To return to the default settings, click the Default Apply button, then click the
button.
1
Select the Paper Size and Orientation.
2
Select number of Copies and Page Order.
3
Select Paper Thickness, Scaling and Paper Source.
Paper Size
The paper size selection provides a large selection of standard paper sizes or you
can even create custom sizes ranging form 3.5 × × 5 to 8.5 ” 14 . To select the ”
paper size you want to use click the icon.
1
2
3
13 - 3
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
Orientation
Orientation selects the position of how your document will be printed (Portrait
or Landscape).
Copy/Page Order
Copies
The copies selection sets the number of copies that will be printed (1 to 50).
Collate
With the collate check box selected, one complete copy of your document will
be printed and then repeated for the number of copies you selected. If the collate
check box is not selected, then each page will be printed for all the copies
selected before the next page in the document is printed.
Reverse Order
Reverse Order prints the pages of your document in the opposite order.
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 4
Paper Thickness
Depending on the thickness of the paper you are using, you can improve the
quality of your output by selecting the correct thickness. This setting provides
the best positioning of the paper for printing. For example if you were printing
on thin paper, you would select in the Paper Thickness selection to achieve Thin
the best paper handling and improved output for that paper type.
Regular
Thin
Thick
Thicker
Scaling
The Scaling feature reduces or enlarges your document from 50% to 200%.
From the pull-down box you can select from the preset settings or a free setting.
You can also select 2 in 1 printing for printing two pages on one sheet of paper.
Paper Source
The Paper Source pull-down allows you to choose the source of the media you
are using.
Feeder
Manual Feed
For Windows NT® Workstation 4.0 and Windows ® 2000 Professional, you can also
select 4 in 1 printing.
13 - 5
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
Quality/Color Tab
The Quality/Color tab screen provides Quality, Media type, Document type,
Color/Mono settings, Bi-directional Printing settings and Fast Draft Mode. All
of these selections are designed to offer the best quality output for your
document needs.
Select the button to apply your selected settings.Apply
To return to the default settings, click the Default Apply button, then click the
button.
Quality
The quality selection allows you to choose the print resolution you want your
document. Print quality and speed are related. The higher the quality the longer
it will take to print the document. The quality selections available vary
depending on the media selection.
■Draft: The fastest print mode and the lowest ink consumption. Use this mode to
print large volume documents or a document for proofing.
■Normal: Recommended for ordinary printouts.
■Fine: Better print quality than normal mode and faster print speed than Super
Fine.
■Super Fine: Use this mode to print precise images such as photographs. Since
the print data is much larger than normal mode, the processing time, data
transfer time and print time will be longer.
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 6
Media
To achieve the best print results, the media being printed on should be selected
in the driver. The MFC changes the way it places dots, depending on the
selected media type.
Document
The printer driver will select the most suitable color matching method,
depending on your document type. Generally, text and business graphics are
printed vividly and photographic images are printed softly.
■Auto: The printer driver automatically selects the document type.
■Photo: Select this mode for photographic images.
■Graphics: Select this mode for documents that contain text or business graphics
(charts or clip art).
■Custom: If you want to select the color matching method and halftone method,
manually select this mode.
Paper Type Recommended Print Quality Selection
Plain Paper Normal
Inkjet Paper Fine
Glossy Paper (4 color) Super Fine
Glossy Paper (3 color) Super Fine
Transparencies Fine
Transparencies (mirror) Fine
Note The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select Glossy Paper (4 color). If the
glossy paper you are using repels the black ink, select Glossy Paper (3 color),
which simulates black ink by combining the three ink colors.
13 - 7
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
Color Matching
You can select the color matching method manually. Select the best one for your
document.
■Match Monitor
Suitable for photographic images. Color is adjusted to get the closest color
match to the PC monitor.
■Vivid Color
Suitable for business graphics such as charts, graphs, and text. The color is
adjusted to give more vivid color.
(For Windows ® 95/98/98SE/Me user s) (For Windows’ ® 2000 Professional/
Windows NT ® 4.0 user s)’
Custom Setting
You can customize your settings by selecting the type of Halftone or Color
Enhance/True2Life.
Halftone Pattern
The MFC can use several methods to arrange where to place dots to express
halftones. There are some predefined patterns used to place dots and you can
select which one is used for your document. Select the appropriate method.
■Photo
This method creates smooth halftones so that this is suitable for photographic
images. It takes more time to process data, but this can express more levels of
halftones and creates more natural images.
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 8
■Cluster
This is suitable for business graphics such as charts, graphs and drawings, since
this creates more sharp printouts. Moreover, the processing time is shorter.
Color Enhance
Selecting Color Enhance/True2Life ON enables the True2Life feature. This
feature analyzes your image to improve quality sharpness, white balance and
color density. This process may take several minutes depending on the size of
the image, the speed and RAM memory of your computer.
■Color Enhance/True2Life ON
Adjusts the color in the image for better print quality. Print time will be longer
with True2Life set to ON.
■Sharpness
This setting enhances the detail of an image. This is similar to adjusting the fine
focus on a camera. If the focus is off a little you will not be able to clearly see
the fine details of an image.
■Color Density
This adjusts the total amount of color in the image. You can increase or decrease
the amount of color in an image to improve a picture which may appear washed
out or weak.
■White Balance
This adjusts the hue of the white sections of an image. Lighting, camera settings
and other influences will effect the appearance of white. The white parts of a
picture may appear to be slightly pink, yellow or some other color. By using
this adjustment you can correct this effect and bring the white sections back to
pure white.
■Brightness
Change the brightness of the whole image lighter or darker. Moving the scroll
bar to the left makes your image darker and moving the scroll bar to the right
makes your image lighter.
■Contrast
Change the contrast of an image. Darker sections will be more dark and lighter
sections will be more light as you increase the contrast. Increase the contrast
when you want an image to be clearer. Decrease the contrast when you want an
image to be more subdued.
■Red
Increase the intensity of the Red color to add red to the whole image.
■Green
Increase the intensity of the Green color to add green to the whole image.
■Blue
Increase the intensity of the Blue color to add blue to the whole image.
13 - 9
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
Color/Mono
This selection allows a color document to be printed in mono only.
Bi-Directional Printing
When Bi-Directional Printing is selected, the print head prints in both directions
and offers faster print speeds. When not selected the print head prints in one
direction only and provides higher print quality.
Fast Draft Mode
You can print much more quickly than mono draft mode, by using both black
and cyan ink.
Advanced Tab
Select the button to apply your selected settings.Apply
To return to the default settings, click the button, then click the button.Default Apply
Change the tab settings by selecting one of the following icons:
• Watermark
• Device Options
Watermark
To place a logo or text into your document as a Watermark, use a bitmap file or
text you created as your source file or select one of the preset Watermarks.
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 12
Support
The Support Tab provides driver version information and setting information. In
addition there are links to the Brother Solutions Center and Driver Update Web sites.
Click the Support tab to display the following screen:
Select the button to apply your selected settings.Apply
To return to the default settings, click the Default Apply button, then click the
button.
Web Update
Web Update checks the Brother web site for updated drivers, and then it
automatically downloads and updates the printer driver on your computer.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your
Brother product including FAQs, User Guides, Driver updates and Tips for
using your machine.
13 - 13
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
Features in the Printer Driver (For Windows
®
XP)
The Windows
®
XP printer driver utilizes Microsoft s uni-driver architecture. ’
The following section describes the driver features and selections available for
Windows
®
XP.
Layout Tab
*1 Orientation
Select the Orientation, which is how your document will be positioned on the
paper (Portrait or Landscape).
You can also install a Brother Native Driver as per the instructions of the
Windows
®
XP Quick Setup Guide. For descriptions on the Printer Driver
features refer to the Features in the Printer Driver (For Windows“
®
95/98/
98SE/Me/2000 Professional and Windows NT
®
4.0 user) section.”
Portrait Landscape
*1 *2
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
13 - 14
*2 Pages Per Sheet
You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The
image of each page will be reduced as needed to fit on the paper.
Paper/Quality Tab
2 in 1 4 in 1
*1
*2
*3
13 - 15
P R I N T E R D R I V E R S E T T I N G S ( F O R W I N D O W S
®
O N L Y )
*1 Tray Selection
■Paper Source
The machine feeds subsequent pages automatically even if you select either
Automatically Select Feeder or .
■Media
To achieve the best print results, the media being printed on should be selected in
the driver. The MFC changes the way it places dots, depending on the selected
media type.
*2 Quality Settings
You can select from the predefined quality settings for your document. If you
want to check or access additional selections for the print quality, refer to the
Print Quality in the Advanced Options.
*3 Color
This selection allows a color document to be printed in Black & White only.
Paper Type Recommended Print Quality Selection
Plain Paper Normal
Inkjet Paper Fine
Glossy Paper (4 color) Super Fine
Glossy Paper (3 color) Super Fine
Transparencies Fine
Transparencies (mirror) Fine
Note The print quality of black ink varies depending on the kind of glossy paper you
are using. Black ink is used when you select Glossy Paper (4 color). If the
glossy paper you are using repels the black ink, select Glossy Paper (3 color),
which simulates black ink by combining the three ink colors.
14 - 3
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Scan to E-mail
You can scan either a black and white or a color original into your E-mail
application as a file attachment. Although the Brother Control Center can be
configured to send only black and white or color file attachments at one time,
you can easily change this setting. (For details see Scan to E-mail, pages 14-8 to
14-10.)
1
Place the original face down in the ADF.
2
Press .Scan to
3
Press to select , and then press SCAN TO E-MAIL Menu/Set.
The MFC will scan the original, create a file attachment, and launch your E-mail
application, displaying the new message waiting to be addressed.
Scan Image
You can scan a color picture into your graphics application for viewing and
editing.
1
Place your original face down in the ADF.
2
Press . Scan to
3
Press to select , and then press SCAN IMAGE Menu/Set.
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1
Place your original face down in the ADF.
2
Press .Scan to
3
Press to select , and then press SCAN/OCR Menu/Set.
The MFC will scan the original perform OCR in ScanSoft™ TextBridge®, and
then display the result in your word processing application for viewing and
editing.
or
or
or
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 6
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you
scan an original, you will choose the most appropriate scanning mode from the
following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click the Restore Defaults button when the
scanning mode is displayed.
To Access the Scanner Configurations Screen:
1
Place the original in the ADF.
2
Right-click the appropriate Control Center button to display Configurations…,
then click it. The configuration screen for that Control Center button will
appear.
3
To save your settings, press the buttonOK —OR—To return to the factory
default settings, press the Restore Defaults button.
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine s ADF, then click ’ OK to return to the
Control Center screen.
14 - 7
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 8
Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse OK… button. Click to save your settings.
Scan to E-mail
14 - 9
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
E-mail Application
E-mail Package—From the pull-down list, select your E-mail application.
E-mail Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 10
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
Convert non-image files to color—Click this checkbox to convert all files that
have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the button to add a name(s) to your QuickSend list. Your Email New
phone book listing is displayed, so you can select stored names or create new
ones:
Highlight the name(s) you want to add to your list, click the User button, then
click to return to the Link Preference window.OK
From the Link Preference window, you can remove a name from the QuickSend
list, highlight the name and clicking the Delete button.
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 12
Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click the button to display a screen to set up a link to the Link Settings…
version of OCR and document format that you want to use:
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click the button to choose how the OCR application will read OCR Settings…
the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click .OK
• —Auto Orientation Check this checkbox if you want your word processor
application to read the page as it is set up.
• —Decolumnized Output Check this checkbox if you want your word
processor application to read across the entire page from left to right.
• —Document Format From the pull-down list, select the file format you
want to use for your word processor or text documents.
14 - 13
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click the button to set up links for your user-defined Custom Link Settings…
application.
Copy
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
14 - 14
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC-3100C
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options... button.
Click the button to save your Copy settings.OK
Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
14 - 15
U S I N G T H E W I N D O W S
®
- B A S E D B R O T H E R M F L - P R O C O N T R O L C E N T E R
FAX Settings
Brother MFL Pro Fax
FAX Resolution—Fine (200 200)×
To change the fax options, click the FAX Options… button.
Click the button when you are ready to save your FAX settings.OK
The MFL Pro Fax on COM1 Properties screen appears:
Select the (Portrait or Landscape) and click Paper Size and Orientation OK.
To return to the factory default settings, click the Restore Defaults button.
U S I N G S C A N S O F T ™ P A P E R P O R T
®
F O R B R O T H E R / T E X T B R I D G E
®
15 - 1
15
15
Scanner and Using ScanSoft ™
PaperPort
®
and TextBridge
®
OCR
(For Windows®
Only)
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ PaperPort® for Brother is a document management application. You
will use PaperPort® to view scanned documents. PaperPort® has a sophisticated,
yet easy-to-use, filing system that will help you organize your graphics and text
documents. It allows you to combine or documents of different formats “ ”stack
for printing, faxing or filing. ScanSoft PaperPort™® can be accessed through
the ScanSoft PaperPort™® program group. See On-Line Documentation for
Multi-Function Link® Pro on the CD-ROM.
The complete ScanSoft PaperPort™® Owner s Manual, including ScanSoft ’ ™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
When you install Multi-Function Link® Pro, ScanSoft™ PaperPort® for Brother
and ScanSoft TextBridge™® OCR are installed with it automatically.
For Windows® 95/98/98SE, and Windows NT ® Workstation 4.0, Windows® ME
and Windows® 2000 Professional:
Select Start, Settings, Control Panel, Add/Remove Programs and the Install/
Uninstall tab. Select PaperPort® from the list and click the Add/Remove button.
To Uninstall PaperPort® and ScanSoft™ TextBridge
15 - 2
U S I N G S C A N S O F T P A P E R P O R T™
®
F O R B R O T H E R / T E X T B R I D G E
®
Viewing Items in ScanSoft PaperPort™® for Brother
ScanSoft PaperPort™® provides
several ways to view items:
Desktop View displays a
thumbnail, a small graphic that
represents each item in a Desktop
or folder. Items in the selected
folder appear on the PaperPort®
Desktop. You can see PaperPort®
items (MAX files) and non-
PaperPort® items (files created
using other applications). Non-
PaperPort® items include an icon
that indicates the application that
was used to create the item; a non-
PaperPort® item is represented by
a small rectangular thumbnail and
not an actual image.
Page View displays a close-up of a
single page and you can open a
PaperPort® item by double-
clicking on it. As long as you have
the appropriate application on
your computer to display it, you
can also double-click a non-
PaperPort® item to open it.
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
■Folders are arranged in a structure in the Folder View. You use this pane “ ”tree
to select folders and view their items in Desktop View.
■You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
■Folders can be nested that is, stored in other folders.“ ”—
■When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
■You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
Destop View displays items
as thumbnails
Page View displays each item
as a full page
U S I N G S C A N S O F T P A P E R P O R T™
®
F O R B R O T H E R / T E X T B R I D G E
®
15 - 3
Links to Many Other Applications
ScanSoft PaperPort™® automatically recognizes many other applications on
your computer and creates a working link to them. The Link Bar at the bottom “ ”
of Desktop view shows icons of those linked applications. To use a link, drag an
item onto one of the icons to start the application represented by the icon. A
typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort
®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® in the On-Line-Documentation on the CD-ROM
for more information about creating new links.)
Using ScanSoft TextBridge™® OCR
(Converting Image Text to Text You Can Edit)
Software by:
ScanSoft™ TextBridge® OCR is installed automatically with PaperPort® when
you install Multi-Function Link® Pro on your computer.
ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft PaperPort™®
item (which is really just a picture of the text) into text that you can edit with a
word processing application. PaperPort® uses the optical character recognition
application ScanSoft TextBridge™®, which comes with PaperPort®— —OR
PaperPort® uses your application if it is already on your computer. You can
convert the entire item, or by using the Copy As Text command, you can select
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort
®’s built-in
OCR application, or you can use your own OCR application.
Produkt Specifikationer
Mærke: | Brother |
Kategori: | Multifunktionelle printere |
Model: | MFC-3100C |
Har du brug for hjælp?
Hvis du har brug for hjælp til Brother MFC-3100C stil et spørgsmål nedenfor, og andre brugere vil svare dig
Multifunktionelle printere Brother Manualer
12 Oktober 2024
14 Juli 2024
14 Juli 2024
14 Juli 2024
13 Juli 2024
13 Juli 2024
12 Juli 2024
11 Juli 2024
10 Juli 2024
8 Juli 2024
Multifunktionelle printere Manualer
- Multifunktionelle printere Canon
- Multifunktionelle printere HP
- Multifunktionelle printere Dell
- Multifunktionelle printere OKI
- Multifunktionelle printere Kyocera
Nyeste Multifunktionelle printere Manualer
13 Juli 2024
13 Juli 2024
11 Juli 2024
10 Juli 2024
8 Juli 2024
8 Juli 2024