Serif PagePlus X4 Manual

Serif Foto/video software PagePlus X4

Læs nedenfor 📖 manual på dansk for Serif PagePlus X4 (356 sider) i kategorien Foto/video software. Denne guide var nyttig for 8 personer og blev bedømt med 4.5 stjerner i gennemsnit af 2 brugere

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How to Contact Us

Our main office

(UK, Europe): The Software Centre

PO Box 2000, Nottingham,

NG11 7GW, UK

Main: (0115) 914 2000

Registration (UK only): (0800) 376 1989

Sales (UK only): (0800) 376 7070

Customer Service/

Technical Support:

http://www.serif.com/support

General Fax: (0115) 914 2020

North American office

(USA, Canada): The Software Center

13 Col

umbia Drive, Suite 5, Amherst

NH 03031, USA

Main: (603) 889-8650

Registration: (800) 794-6876

Sales: (800) 55-SERIF or 557-3743

Customer Service/

Technical Support:

http://www.serif.com/support

General Fax: (603) 889-1127

Online

Visit us on the web at: http://www.serif.com/

International

Please contact your local distributor/dealer. For further details, please contact us

at one of our phone numbers above.

This User Guide, and the software described in it, is furnished under an end user License

Agreement, which is included with the product. The agreement specifies the permitted and

prohibited uses.

Portions graphics import/export technology © AccuSoft Corp. & Eastman Kodak

Company & LEAD Technologies, Inc.

reserved.

THE PROXIMITY/MERRIAM-WEBSTER DATABASE



rights reserved.

PANTONE® Colours displayed in the software application or in the user documentation

may not match PANTONE-identified standards. Consult current PANTONE Colour

Publications for accurate colour. PANTONE® and other Pantone, Inc. trademarks are the

property of Pantone, Inc. ©Pantone, Inc., 2001

Pantone, Inc. is the copyright owner of colour data and/or software which are licensed to

Serif (Europe) Ltd. to distribute for use only in combination with PagePlus. PANTONE

Colour Data and/or Software shall not be copied onto another disk or into memory unless

as part of the execution of PagePlus.

reserved.

Clipart samples from Serif ArtPacks © Serif (Europe) Ltd. & Paul Harris

TrueType font samples from Serif FontPacks © Serif (Europe) Ltd.

Microsoft, Windows, and the Windows logo are registered trademarks of Microsoft

Corporation. All other trademarks acknowledged.

PagePlus is a registered trademark of Serif (Europe) Ltd.

reproduced in any form without the express written permission of Serif (Europe) Ltd.

Contents

1. Welcome .......................................................... 1

Welcome! .................................................................................. 3

Key features .............................................................................. 4

New features ........................................................................... 10

Installation ............................................................................... 13

2. Getting Started ............................................... 15

Startup Wizard ........................................................................ 17

Creating a publication from a design template ........................ 18

Starting a new publication from scratch .................................. 22

Opening existing publications ................................................. 23

Working with more than one publication ................................. 24

Saving your publication ........................................................... 24

Closing publications ................................................................ 24

Updating and saving defaults .................................................. 25

3. Working with Pages ........................................ 27

Setting up a publication ........................................................... 29

Understanding master pages .................................................. 31

Viewing pages ......................................................................... 33

Navigating pages .................................................................... 36

Adding, removing, and rearranging pages .............................. 36

Working with layers ................................................................. 38

Setting guides ......................................................................... 44

Using the rulers and dot grid ................................................... 47

Using headers and footers ...................................................... 50

Using page numbering ............................................................ 50

Contents

4. Working with Objects ..................................... 53

Selecting an object ................................................................... 55

Selecting multiple objects ........................................................ 56

Copying, pasting, and replicating objects ................................. 57

Snapping .................................................................................. 60

Creating groups ....................................................................... 62

Moving objects ......................................................................... 63

Resizing objects ....................................................................... 64

Ordering objects ....................................................................... 65

Aligning and distributing objects............................................... 66

Exporting as a picture .............................................................. 67

Rotating an object .................................................................... 68

Flipping an object ..................................................................... 69

Cropping and combining objects .............................................. 70

Anchoring objects .................................................................... 73

Joining object outlines .............................................................. 77

Applying a mesh warp envelope .............................................. 79

Adding borders......................................................................... 80

Adding logos ............................................................................ 83

Adding flashes ......................................................................... 85

Hyperlinking an object .............................................................. 87

5. Working with Text ........................................... 89

Importing text from a file .......................................................... 91

Understanding text frames ....................................................... 92

Linking text frames ................................................................... 99

Fitting text to frames .............................................................. 101

Using artistic text .................................................................... 103

Putting text on a path ............................................................. 105

Editing text on the page ......................................................... 108

Using Find and Replace ......................................................... 112

Setting text properties ............................................................ 113

Using fonts ............................................................................. 114

Contents

Substituting fonts ................................................................... 117

Using text styles .................................................................... 120

Wrapping text ........................................................................ 127

Creating a bulleted or numbered list ..................................... 129

Using AutoCorrect ................................................................. 132

Spell-checking ....................................................................... 133

Automatic proofreading ......................................................... 135

Using the thesaurus .............................................................. 136

Creating text-based tables .................................................... 137

Manipulating tables ............................................................... 140

Inserting a calendar ............................................................... 145

Inserting database tables ...................................................... 148

Creating a table of contents .................................................. 150

Creating an index .................................................................. 151

Producing a book with BookPlus ........................................... 152

Using mail merge .................................................................. 157

6. Pictures, Lines, and Shapes ......................... 159

Adding picture frames ........................................................... 161

Importing pictures .................................................................. 164

Using the Media Bar .............................................................. 166

Using Image Cutout Studio ................................................... 171

Applying PhotoLab filters ...................................................... 176

Importing TWAIN images ...................................................... 183

Drawing and editing lines ...................................................... 185

Setting line properties ........................................................... 188

Drawing and editing shapes .................................................. 190

Applying 2D filter effects ....................................................... 194

Using 3D filter effects ............................................................ 198

Adding dimensionality (Instant 3D) ........................................ 203

Using object styles ................................................................ 205

Using the Gallery ................................................................... 208

Using connectors .................................................................. 211

Contents

7. Colour, Fills, and Transparency ................... 215

Applying solid fills ................................................................... 217

Using schemes ...................................................................... 219

Working with gradient and bitmap fills .................................... 222

Working with transparency ..................................................... 226

8. Printing your Publication .............................. 231

Printing basics........................................................................ 233

Previewing the printed page .................................................. 236

Printing special formats .......................................................... 237

Generating professional output .............................................. 239

9. Publishing and Sharing ................................ 241

Exporting PDF files ................................................................ 243

Creating a PDF bookmark list ................................................ 244

Creating a PDF slideshow ..................................................... 246

Sharing by email .................................................................... 250

10. Using PDF Forms ......................................... 253

Getting started with PDF forms .............................................. 255

Creating PDF forms ............................................................... 257

Collecting data from forms ..................................................... 259

11. Producing Web Pages ................................. 263

Getting started in web mode .................................................. 265

Viewing hyperlinks in your publication ................................... 267

Adding hotspots ..................................................................... 267

Choosing website colours ...................................................... 269

Contents

Setting web picture display options ....................................... 271

Choosing web page properties.............................................. 272

Adding animation effects ....................................................... 272

Adding sound and video ........................................................ 272

Adding Java applets .............................................................. 274

Publishing a website to a local folder .................................... 275

Previewing your website in a browser ................................... 276

Publishing to the web ............................................................ 276

Maintaining your website ....................................................... 278

12. Index ............................................................. 279

Contents

Welcome

2 Welcome

Welcome 3

Welcome!

Welcome to PagePlus X4, the award-winning Desktop Publishing (DTP)

solution from Serif. PagePlus is the easiest way to get superior publishing

results, whether on your desktop or via professional printing. It's simple for

anyone to create, publish and share their designs as outstanding printed

documents, stunning PDFs, PDF slideshows, stylish websites and eye-catching

emails.

To make life so much easier, PagePlus comes with an impressive selection of

design templates, creative gallery content, and styles for you to use. As a

result, publishing to a professional standard is easily achievable for experienced

and inexperienced users alike! You'll also be able to reuse existing content by

importing PDF documents and word processing documents. On the flipside,

you'll be able to export drawn objects to all the latest graphic file formats.

PagePlus X4 doesn't stop at superior publishing. Its range of design studios

makes PagePlus stand out from the crowd—Image Cutout Studio for cutting

pictures out from their backgrounds, LogoStudio for custom logo design, and

PhotoLab for powerful image adjustment and effect combinations. You simply

cannot afford to miss them!

For a more detailed summary of what PagePlus can offer, see Key features on

p. 4.

Upgrading?

If you've upgraded from a previous version, this new edition of PagePlus

includes a host of exciting new features (p. 10) which keeps PagePlus ahead of

its competitors and at a fraction of the price! We hope you also enjoy the

additional power and performance edge.

Registration

Don't forget to register your new copy, using the Registration Wizard, on the

Help menu. That way, we can keep you informed of new developments and

future upgrades!

4 Welcome

Key features

Before you get started with PagePlus, we recommend you take the opportunity

to familiarize yourself with PagePlus key features and capabilities.

Layout

• Versatile Setup with Auto-Imposition

Just click to specify layouts for small (business cards and labels),

folded (booklets and greetings cards), and large publications (banners

and posters)!

• Ready-to-use Design Templates

Fancy a quick route to produce stunning designs for home or business

use? Adopt one of an impressive collection of eye-catching design

templates.

• Master Pages

Save time and maintain consistency by using multiple master pages

assigned to your publication pages.

• Layers

Each page can have multiple layers—so you can assign elements to

different layers for modular design.

• Professional layout tools

Movable rulers, guide lines and a dot grid, as layout aids, help you

position objects precisely; snapping jumps an object to guide or grid.

Use Sticky guides, a great way of moving (in bulk) all objects

snapped to your guide lines—move the guide and objects will follow!

• Page control

Add and remove pages in just a few clicks of your mouse in the

Pages tab. Drag and drop pages within the tab to reorder sequence.

Assign master pages to several document pages at once. To view

pages, Multi-page view lets you see an array of pages, even show a

facing pages view!

• Mail & Photo Merge

With Mail and Photo Merge, read data from just about any source:

tables from HTML web pages, database files, even live ODBC

servers! Print to labels and letters equally.

Welcome 5

• Tables and Calendars

Choose from a range of preset formats or design your own table. Use

the convenient Table context toolbar to sort data, format cells, and

choose from a wide range of functions for spreadsheet calculations

(use absolute cell references). Calendars are table-based for enhanced

functionality, and support Year update, inline personal events, and

public holidays!

• BookPlus

Treat separate PagePlus publication files as chapters and use the

BookPlus utility to link them into a book! Assign text styles and

colour palettes across publications, automatically generate an Index or

Table of Contents, add page numbering and output your final long

document to both print and PDF.

Pictures

• Import Pictures

Import commonly-used standard file formats, including all the latest

RAW digital camera formats. AutoFlow pictures (or drag and drop)

from the always-at-hand Media Bar into sequential picture frames!

Import Photoshop files directly into your PagePlus publications.

• Image Adjustments

Apply adjustments (Brightness, Contrast, fix red eye, and more) or

use Edit in PhotoPlus, which accesses Serif's award-winning photo-

editing package (if installed).

• Quick-and-easy Image Cutouts

Image Cutout Studio makes light work of cutting out your placed

pictures, directly in PagePlus. Use brushes to discard uniform

backgrounds (sky, walls, etc.) or keep subjects of interest (people,

objects, etc.).

• A versatile Metafile Format

Import and Export Serif Metafiles (.SMF), a proprietary image format

with improvements to the Windows Metafile format (WMF). Better

line, fill, and text definitions make them ideal for sharing graphics

between Serif applications.

6 Welcome

Graphics

• Drawing Tools

Design stunning vector graphics with Pencil, Pen and Straight Line

tools, and add line endings like arrowheads, diamonds, and quills.

Alternatively, the array of fully-customizable QuickShapes let you

quickly create outlines for your designs, while Convert to Curves,

Crop to Shape, and curve drawing offer complete flexibility for

creating any shape imaginable! Mesh warp envelopes add

perspective, slant, and bulge to any object.

• Fills

Enhance shapes and artistic text with fantastic professional fills. Use

the Colour tab to change fill, line, or text colour with one click.

Choose preset fills (solid, gradient, or bitmap) from the Swatches tab's

palettes—even create stunning bitmap fills from your own images.

What's more, every colour used is added to the Publication Palette so

that you can easily re-use it again and again.

• Intelligent Colour Schemes

Choose from dozens of preset colour schemes to change the overall

appearance of your publications with a single click. You can

customize the scheme colours, create brand new schemes, and apply

any scheme to a "from-scratch" publication.

• Ready-to-use Styles

Choose various filter effects, glows, shadows, textures, and materials

from the Styles tab. Customize the preset styles or store your own!

• Transparency

Add transparency to your backgrounds, text frames, tables, shapes and

text to achieve a truly professional look. As with colour fills, you can

apply solid, gradient, and bitmap transparencies—even create bitmap

transparencies from your own image collection.

• Filter Effects

Apply eye-catching Filter Effects to make your images and text really

stand out. Easily add shadows, glows, bevels, blurs, reflections,

outlines, feathering, or embossing effects and alter the flexible settings

for exactly the right look—your original object remains intact and

editable if you change your mind! Use the Shadow Tool for on-the-

page control of basic or skewed drop shadows.

Welcome 7

• Astounding 3D Lighting and Surface Effects

Advanced algorithms bring flat shapes to life! Choose one or more

effects, then vary surface and multiple coloured light source

properties. Start with a pattern or a function, adjust parameters for

incredible surface contours, textures, fills— realistic-looking wood,

water, skin, marble and much more. Combine 3D transparency and

Reflection Maps for realistic glass-like effects on non-

reflective/reflective surfaces.

• Instant 3D

Transform your artistic text and shapes into impressive 3D objects

directly on the page! Apply multiple coloured lighting effects (with

directional control), along with custom bevel and lathe effect profiles

to create your very own unique contours.

• Connector Tools

Easily design organizational charts, family trees and other diagrams—

connectors will link your boxes, circles, or other shapes together, with

links being maintained during any object repositioning.

• Stunning logos

Use the Gallery tab for a range of pre-designed logo designs—

alternatively, create from scratch in LogoStudio or base your logo on

existing PagePlus objects!

Text

• Text Frames

Compose story text in text frames then easily position, rotate or size

the frame to suit; connected frames host the same story text and can be

filled automatically by AutoFlow or manual text fitting. Enhanced

text wrap options and separate crop and wrap outlines mean you have

greater control over where text flows and how it appears. Import,

paste, export text in Unicode format... design with a foreign-language

or special fonts and characters. Text paths also benefit from intelligent

text fitting.

• Text Control

Apply text formatting from an on-hand text context toolbar; apply

multi-level bullet and numbering schemas to your paragraphs, even

to your text styles; a Text Styles tab for allocating text attributes to

chosen paragraphs; flexible bullet, numbering and indenting buttons;

and much more!

8 Welcome

• Fonts

Substitute missing fonts when opening third-party publications or

PDFs. View your currently installed font set in the Fonts tab,

including those most recently assigned to text, favourite fonts, and

those considered Websafe. Hover over a listed font for an "in-situ"

font preview of your selected text—simply click to apply the new

font if you like it! Easily swap all selected instances of a common font

for another font in one fell swoop!

• Frame and Artistic Text

Create text with stunning transparency effects, gradient/bitmap (photo)

fills, 2D/3D effects and more. Use designer artistic text for high

impact headlines and powerful design elements— artistic text scales,

flips, and can follow a drawn path, while frame text flows and line

wraps.

• Find & Replace

Search through story text for words and phrases but also text

attributes, particular fonts, colours, special characters (Unicode),

regular expressions, and words at specific positions in sentences.

• Text Composition Tools

Includes word count, spell-checking, thesaurus, and proof reader.

AutoCorrect and Check spelling as you type proofing options are at

hand.

• Table of Contents & Index

Create automated Tables of Contents and Indexes for complex

documents. PagePlus refers to the named styles you've allocated to

headings, subheadings and titles to automatically create your Table of

Contents, with up to six levels. Indexing documents is simple too, use

the intuitive tools to select important terms and let PagePlus do the

rest.

Publishing and Sharing

• PDF Import & Export

Import PDF documents as new PagePlus publications or insert a

PDF document's contents into existing publications. Either way,

PDF contents can be easily edited within PagePlus—the text and

paragraph formatting of the original PDF document is maintained.

Export your documents to PDF for professional printing (PDF/X) and

the web (streaming supported).

Welcome 9

• PDF Forms

Create your own electronic PDF form, requesting information from

form recipients. Your recipients can type in their responses, then save,

print or submit their form electronically. Serif will email you

completed forms, or you can set up your own web submission service.

• PDF Slideshows

Create attention-grabbing PDF slideshows with stylish page and layer

transitions—even add sound and video clips! Share with friends,

family, and colleagues.

• ICC Colour Profiling

Set up ICC (International Color Consortium) profiles for your

monitor, printer and scanner, and be confident that your printed

colours will closely match their appearance on-screen. Avoid wasting

time, paper and ink!

• Printing

Print documents professionally on your home printer—as several

pages on one sheet, or for large format printing, a single page across

multiple sheets. For desktop printers without duplex support, use the

Manual Duplex printing to create any double-sided publication.

• Email your publications

Share your PagePlus documents natively or as HTML emails,

complete with text, images, and active hyperlinks visible in the body

of the email.

• Package your project

Gather together your project's supporting files to allow your project to

be used on a different computer or at a print bureau. Resources such as

fonts, linked graphics, linked media files, and more, are embedded in a

project package—you'll never suffer from missing resources again!

• Publish To Web

Design your own website directly in PagePlus or publish pages

originally created for print to the web as well. PagePlus's intuitive

Web Publishing mode creates all the background HTML code for you

and guides you seamlessly through publishing your documents and

websites online (either in full or incrementally).

10 Welcome

New features

• PhotoLab for non-destructive adjustment and effects (see p. 176)

The powerful PhotoLab studio packs a punch with an impressive

selection of editable adjustments, creative, and artistic effects (pencil,

water colour, oil, and more). Use integrated Straighten, Crop, Red-

eye, and Spot-repair tools for easy retouching. Apply filters to

selected areas of your photo by using brush-based masking. Save

adjustment/effect combinations as favourites for future use.

• Anchor any object (see p. 73)

Anchor pictures, shapes, tables, artistic text, and nested text frames

to your publication's artistic or frame text. Position horizontally and

vertically in relation to anchor point, indented text, column, frame,

page margin guides, or the whole page. Flow text around floating

objects in your text frame.

• Stroke alignment (see p. 188)

For precise positioning, align a shape or text's stroke to the inside,

outside, or centre of its path.

Creative

• Theme layout design templates (see p. 18)

Choose a theme on which to base your poster! Each theme offers a

choice of publication types (Brochure, Business Card, Flyer,

Newsletter, or Poster) and differently designed layout options for the

theme. Pick multiple layouts as your new pages, then simply fill

picture placeholders with your own pictures.

• Stunning flashes (see p. 85)

Select from a vast range of attention-grabbing flashes of varying

layout and design! Use for advertising on your website, on a poster, or

a greetings card. Even create your own flash from scratch (or from

drawn objects) in a powerful LogoStudio design environment.

• Photo-based borders (see p. 80)

Exciting new ready-to-go borders can be applied around text frames,

tables and pictures alike. Create and save custom borders from your

own electronic border designs or scanned picture frames! The Gallery

tab's Picture frames have the same borders already applied.

Welcome 11

• Joining object outlines (see p. 77)

Combine QuickShapes, drawn shapes and artistic text together to

create more complex outlined objects, which can still be edited

further. Use Add, Subtract, Intersect, and Exclude to produce

different and exciting results.

• Create your own table and calendar AutoFormats (see p. 137)

Customize a wide selection of attractive AutoFormats for your very

own table designs. From an easy-to-use table design environment, edit

a table's cell arrangement, and modify cell styles for header, row, or

footer areas. Once edited, save any AutoFormat for future use.

Ease of Use

• Dynamic guides (see p. 61)

Align and resize objects with each other using dynamic guide

snapping, without the need for ruler guides or precise object

transforms.

• Managing resources

Preview, relink, export, and replace individual pictures and other

resources in the more powerful Resource Manager. Display a

resource's creation, modified, and accessed date; modify a picture's

format, colour depth, and placed resolution. Include master page

objects, or filter out multiple instances of the same object for bulk

replacement. Preview fonts, check if embedded, locate fonts on the

page, and export them. Views can be changed by switching columns

on or off.

• Managing open publications

Open or close multiple publications simultaneously! Jump between

open publications with the Publications toolbar.

• Learn in PagePlus

The Startup Wizard's new Learning Zone helps you get the very best

out of PagePlus. Tutorials, both PDF and video, are published along

with a host of other resources and product support details.

12 Welcome

Text

• Import Word 2007 and Open Office text documents (see p. 91)

Add word processing content to any text frame without fuss! Word

import doesn't need the application to be installed locally! Use a

choice of import converters to optimize text import.

• Text editing enhancements

Show/hide paragraph tabs, paragraph marks, breaks, and spaces

while text editing. Link a text frame to a newly drawn text frame by

dragging—great when working across multiple pages.

• Text styles and formatting (see p. 120)

View all current formatting—both paragraph and character styles, plus

local formatting. Delete multiple styles simultaneously. Adjust letter

spacing for fine spacing control on justified paragraphs.

Importing

• Import PDF improvements

Select individual PDF pages for import while enjoying more accuracy

and control during text positioning. Remove unwanted printer marks

outside page dimensions. Embedded Type 1 fonts can now be used in

the target publication.

and some improvements on previous versions of PagePlus...

• Change defaults for artistic, shape, frame, or table text independently

of each other.

• Save PagePlus options globally, including object styles and wrap

settings.

• Snapping is improved with a configurable Snapping Distance; also

snap to Page centre and Margin centre.

• Access logos and more flashes than ever—all directly from the

Gallery tab.

• Save publication backups.

Welcome 13

• For text and line widths in large publications, use physical

measurement units such as centimetres and inches!

• Select all frame text with quadruple-click.

• Now align objects to page edge.

• QuickShapes now include Quick Frames—great for simple curved

frames.

• In web publishing, use encryption (SSL or TLS) for FTP upload

security.

• Manual duplex printing offers easy-to-follow on-screen instructions

and post-wizard adjustment to settings.

• Display currently used fonts in your publication.

Installation

System Requirements

Minimum:

• Windows-based PC with DVD/CD drive and mouse

• Microsoft Windows® XP (32 bit), Windows®Vista (32 or 64bit), or

Windows® 7 operating system

• 512MB RAM

• 263MB free hard disk space (1.08GB with Resource DVD installed)

• 1024 x 600 monitor resolution

Additional disk resources and memory are required when editing large and/or

complex documents.

14 Welcome

Optional:

• Windows-compatible printer

• TWAIN-compatible scanner and/or digital camera

• Stylus or other input device

• 3D Accelerated graphics card with DirectX 9 (or above) or OpenGL

support

• .NET 2.0 for text import filters (Word 2007 + OpenOffice) (installed

by default)

• Internet account and connection required for Web Publishing features

and accessing online resources

First-time install

To install PagePlus X4 simply insert the PagePlus X4 Program CD into your

DVD/CD drive. The AutoRun feature automatically starts the Setup process.

Just answer the on-screen questions to install the program.

Re-install

To re-install the software or to change the installation at a later date, select

Settings/Control Panel from the Windows Start menu and then click on the

Add/Remove Programs icon. Make sure the PagePlus X4 Program CD is

inserted into your CD/DVD drive, click the Install… button and then simply

follow the on-screen instructions.

Getting

Started

16 Getting Started

Getting Started 17

Startup Wizard

The Startup Wizard presents the following choices:

• Start New Publication, to open a blank page to work on.

• Use Design Template, to create an instant document from a pre-

designed template.

• Open Saved Publication, to edit a saved PagePlus file.

• Import PDF, to create a publication from an existing PDF.

• Learning Zone, to access online videos, tutorials, PDF User Guides,

and more.

Use the Choose Workspace drop-down menu to choose your workspace

appearance (i.e., Studio tab positions, tab sizes, and show/hide tab status). You

can adopt the default workspace profile <Default Profile>, the last used profile

<Current Profile>, a range of profile presets, or a workspace profile you have

previously saved.

18 Getting Started

As you select different profiles from the menu, your

workspace will preview each tab layout in turn.

The Startup Wizard is displayed by default when you launch PagePlus. If you

don’t want to use the Startup Wizard again, check the “Don't show this wizard

again” box. You can switch it on again via the Use startup wizard check box in

Tools>Options... (use Options>General menu option).

You can also access the Startup Wizard at any time from

New>New from Startup Wizard... on the File menu.

Creating a publication from a design template

PagePlus comes complete with a

whole range of categorized design

templates which will speed you

through the creation of all kinds of

publications for desktop or

commercial printing—even your

own website!

Templates also help ensure continuity between your publications by preserving

starting setups for such elements as page layout, contents, styles, and colour

palettes. They also offer quality pictures that you can use royalty free.

You can adopt many more design templates if you've

purchased the PagePlus X4

Resource DVD.

Getting Started 19

Instead of a design template, you

can adopt a Theme Layout

instead; layouts offer picture

placeholders instead of actual

pictures. Different physical

document types (Brochure,

Business Cards, Flyer, Newsletter,

etc.) can be created from a chosen

theme (e.g., Arctic), each type

offering a choice of

complementary multiple page

designs.

Once selected, the publication is normally all but complete apart from adding

your own pictures to placeholders, personalizing placeholder text, or fine-tuning

object positioning.

To create a publication from a design template:

1. Open PagePlus, or choose New... from the File menu and select New

from Startup Wizard....

2. Click Use Design Template to display the Choose a Design Template

dialog.

3. In the tree menu on the left, select a publication category, e.g.

Publications.

4. Navigate the main window's categories and sub-categories, then click

a chosen document type's thumbnail.

20 Getting Started

5. Examine the page

sample(s) on the right. If

you're happy with the

template page(s), click

Open.

To create a publication from a themed layout:

1. From the dialog's Templates list, select Theme Layouts, then select a

theme name from the list.

Getting Started 21

2. The adjacent pane updates to show document types for that selected

theme. Select a thumbnail.

3. In the upper-right corner of the dialog, choose a colour scheme on

which to base your publication from the drop-down menu (the first

three schemes are designed specifically for the themed layout).

As each template is colour schemed, you can swap the underlying

scheme, and the poster's appearance, for another scheme at any time!

22 Getting Started

4. From the right-hand Pages pane, select one or more page layouts by

checking the box under each thumbnail. Some publication types only

offer an either/or selection.

5. Click OK. The page layouts are added as pages to your new

publication.

Starting a new publication from scratch

Although design templates can simplify your design choices, you can just as

easily start out from scratch with a new, blank publication. To make life easier

you can adopt a particular document type (regular/normal, folded, small/large

publication, web page) as a starting point.

To start a new publication (via Startup Wizard):

1. Open PagePlus to display the initial Startup Wizard (if switched on).

- or -

With PagePlus loaded, choose New... from the File menu and then

select New from Startup Wizard....

2. Select Start New Publication.

3. From the list on the left, select a document type and then examine the

samples on the right. Click the sample that is the closest match to the

document you want to create.

- or -

You can define a custom publication by clicking Custom Page

Setup....

4. Click OK to open a new publication with a blank page.

If you click (or press Escape) from the Startup Wizard, PagePlus opens a

blank document using default page properties.

To start a new default publication:

• Click New Publication on the Standard toolbar (only if Startup

Wizard is turned off).

Getting Started 23

Opening existing publications

You can open a PagePlus publication from the Startup Wizard, Standard

toolbar, or via the File menu.

It is also possible to open PDF files as new publications, or Import PDF files and

existing PagePlus files into currently open publications. (See online Help for

both of these import options.)

To open an existing publication from the Startup Wizard:

1. Select the Open Saved Publication option.

2. In the Documents pane of the Open Saved Publication dialog,

navigate to a publication file by either using your computer's Folders

structure or by History (shows saved publications by date).

3. Click the file name, then click Open.

The dialog also offers Print and Publish to PDF options without loading the

selected publication, plus Sort and Filtering options to change your view.

To open existing publications from within PagePlus:

1. Click Open on the Standard toolbar.

2. In the Open dialog, select the folder and file name(s). For multiple

publications, Shift-click to select adjacent multiple files or Ctrl-click

to select non-adjacent files.

3. Click the Open button.

To revert to the saved version of an open publication:

• Choose Revert from the File menu.

Font substitution

PagePlus supports automatic and manual font substitution if you open a

PagePlus publication which uses fonts which are not stored on your computer.

See PagePlus help for more details.

24 Getting Started

Working with more than one publication

If you have multiple publications open at the same time it's easy to jump

between them using different methods.

Click on an open publication's tab on the Publications toolbar above your

workspace to make it active (e.g., Rosette.ppp).

Alternatively, you can select the

name of a currently open publication

from the Window menu. Unsaved

publications are indicated by an

asterisk; the currently active

publication is shown with a tick.

Saving your publication

To save your work:

• Click Save on the Standard toolbar.

• To save under a different name, choose Save As... from the File menu.

Unsaved publications have an asterisk after their name in

either the PagePlus title bar or Window menu.

Closing publications

To close the current publication:

• Choose Close from the File menu or click the window's Close

button. If it's the only window open for the publication, the command

closes the publication and you'll be prompted to save changes.

Getting Started 25

To close all publications except current:

• Right click a Publication tab on the Publications toolbar and choose

Close All But This.

To close PagePlus:

• Click the program's Close button. You'll be prompted to save

changes to any unsaved publication.

Updating and saving defaults

Object defaults are stored property settings applied to new objects, e.g.:

• lines and shapes (line and fill colour, pattern, transparency, etc.)

• frames (margins, columns, etc.)

• text (i.e., font, size, colour, alignment, etc.). Defaults are saved

separately for artistic, shape, frame and table text.

Default settings are always local—that is, any changed defaults apply to the

current publication and are automatically saved with it, so they're in effect next

time you open that publication. However, at any time you can use the Save

Defaults command to record the current defaults as global settings that will be

in effect for any new publication you subsequently create.

To set local defaults for a particular type of object:

1. Create a single sample object and fine-tune its properties as desired—

or use an existing object that already has the right properties.

2. Select the object with the new defaults and choose Update Object

Default from the Format menu.

26 Getting Started

Or, for line and fill colours, including line styles:

1. With no object selected, choose the required line and/or fill colours

from the Colour or Swatches tab. Use the Line tab to set a default line

weight, style, and corner shape.

2. Draw your object on the page, which will automatically adopt the

newly defined default colours and styles.

View and edit the text default in the Text Style Palette.

To view and change default text properties:

1. Choose Text Style Palette... from the Format menu.

2. Click Default Text, then from the expanded list of text types, choose

an option.

3. Click Modify... to view current settings for the selected text type.

4. Use the dialog to alter character, paragraph, or other properties.

To save all current defaults as global settings:

1. Choose Save Defaults from the Tools menu.

2. From the dialog, check options to update specific defaults globally:

• Document and object defaults - saves current document (page

size, orientation) and object settings (context toolbar settings).

• Text styles - saves current text styles in the Text Style Palette.

• Object styles - saves user-defined styles from Styles tab.

• Table and calendar formats - saves custom table AutoFormats.

3. Click Save to confirm that you want new publications to use the

checked object's defaults globally.

Working

with Pages

28 Working with Pages

Working with Pages 29

Setting up a publication

A publication's page size and orientation settings are fundamental to your

layout, and are defined when the new publication is first created, either using a

design template or as a New Publication choice via File>New... and the Startup

Wizard. If the Startup Wizard is turned off, or you cancel the setup dialog, a new

publication is created to a default page size.

To adjust size/orientation of the current publication:

1. Select from the Pages context toolbar.

2. For a Regular/Booklet Publication, you can select a pre-defined

paper size, printer-derived paper size, or enter custom values for page

Width and Height, as well as setting the orientation (Portrait or

Landscape). For booklets only, select a type from the Booklet drop-

down menu, which page to start on (left/right), and if you require

Facing pages (including Dual master pages).

3. For other publication types, you can select the publication types:

Small Publications (for example, business cards, labels, etc.), Large

Publications (banners or posters), or Folded Publications (cards) .

• For Small publications, either enable Paper, then create a custom

paper size, or for creating Labels, enable the radio button and

pick an Avery label code which matches your labels.

• For Large and Folded publications, choose a pre-defined option

from the list (use the preview) or to define a custom publication

based on the selected option, click the Create Custom button.

Add additional custom settings if necessary.

4. Click OK to accept the new dimensions. The updated settings will be

applied to the current publication.

For regular/booklet publications, you can also adopt printer-derived paper sizes

that are supported by your desktop or network printer. These paper sizes are

shown in the Page Setup dialog and will be different depending on which

printer is currently chosen in the Print dialog.

30 Working with Pages

On the Pages context toolbar, these page sizes are

indicated by the suffix "(From printer)" in the Paper size

drop-down menu.

Facing pages

You can set up your regular publication or booklet so that the PagePlus window

displays pages either singly or in pairs—as two facing pages side by side. You'll

need facing pages if you're creating a publication where you need to see both the

left-hand (verso) and right-hand (recto) pages, or one that employs double-page

spreads where a headline or other element needs to run from the left-hand page

to the right-hand page.

If you set up a publication to use facing pages, you can specify either a single or

dual master page. A single master page is (as the name implies) a single page; a

dual master page is a spread with both a left- and right-page component,

allowing you to run elements across the spread in the background of the

publication, or position left-side page numbers and right-side page numbers at

opposite corners. The Pages tab shows single master pages with a standard page

thumbnail, and dual master pages with a split-page thumbnail.

To set up facing pages:

1. In the Page Setup dialog, check Facing Pages.

2. If you plan to use background elements that span a double-page

spread, select Dual master pages. This will let you define master

pages with paired "left page" and "right page" components.

- or -

For a facing-page layout where both left and right pages initially share

the same master page, and you don't need to run background elements

across the spread, clear Dual master pages.

Because you assign master pages to individual page layers, one page at a time, it

takes two separate steps to assign a dual master page to both left and right facing

pages. For details, see Assigning master pages on p. 38.

You can assign different master pages to the left and right publication pages if

necessary. For example (see below), a left-hand "body text" page might use the

left-side component of one master page, while a right-hand page could use the

right side of a different master page.

Working with Pages 31

Understanding master pages

Master pages provide a flexible way to store background elements that you'd

like to appear on more than one page—for example a logo, background,

header/footer, or border design.

The key concept here is that a particular master page is typically shared by

multiple pages, as illustrated below. By placing a design element on a master

page and then assigning several pages to use that master page, you ensure that

32 Working with Pages

all the pages incorporate that element. Of course, each individual page can have

its own "foreground" elements.

Master pages are available in every publication, but in a simple publication you

may not need to use any master pages—or you may need only one master page.

Facing pages and multiple master pages prove valuable with longer, more

complex publications.

Using the Pages tab or Page Manager, you can quickly add or delete master

pages; for example, you could set up different master pages for "title" or

"chapter divider" pages. For details, see Adding, removing, and rearranging

pages on p. 36.

Working with Pages 33

Viewing pages

Most of the PagePlus display is taken up by a page or "artwork" area and a

surrounding "pasteboard" area.

In PagePlus, the Page area is where you put page layout guides, and of course

the text, shapes, and pictures that you want to print. The Pasteboard area is

where you generally keep any text, shapes, or pictures that are being prepared or

waiting to be positioned on the page area.

If you'd like a different pasteboard colour for a different look or more practically

if your off-page objects don't contrast with the existing colour, you can set this

via Tools>Options>Layout>Display.

To move or copy an object between pages via the Pasteboard:

1. Drag the object from the source page onto the pasteboard (hold down

the Ctrl key to copy).

2. Use the page navigation buttons on the Hintline to jump to a target

page.

3. Drag (or Ctrl-drag to copy) the object from the pasteboard onto the

target page.

PagePlus makes it easy to see exactly what you're working on—from a wide

view of multiple pages to a close-up view of a small region. For example, you

34 Working with Pages

can use the scroll bars at the right and bottom of the main window to move the

page and pasteboard with respect to the main window. If you're using a wheel

mouse, you can scroll vertically by rotating the wheel, or horizontally by Shift-

scrolling.

Magnifying pages

For magnification options, the View toolbar provides the:

Zoom In and Zoom Out tools so you can inspect and/or edit the

page at different levels of detail.

Zoom Percent option to set a level of magnification

(expressed as a percentage).

Zoom Tool to zoom into an area defined by a drawn marquee

selection.

Pan Tool for moving the page area by dragging.

Actual size option for viewing the page at its true size (100%).

Zoom to selection option to focus on a selected area.

Page Width option to fit to the page's width.

Full Page option to fit the page into your current window.

Multi-page option to view multiples pages simultaneously (set page

number by dragging a page array from the flyout menu).

Working with Pages 35

Switching view modes

You can switch between different view modes, which offer single or multiple

pages to view:

• Normal view, which displays one page at a time.

• Multi-page view, used for inspecting long documents, displays a

number of pages according to a configurable page array (e.g., a 3x1

grid).

In Normal and Multi-page view, the pasteboard is shared by all pages. In

Multipage view, it's also especially easy to move or copy objects between pages

using drag-and-drop and set the number of pages displayed.

To view multiple pages (in Multi-page mode):

1. Click the Multi-page flyout on the View toolbar. An array

selector appears.

2. Click and drag to choose an array within the selector, for example 2x4

Pages or 3x1 Pages (as shown). To expand the number of choices,

drag down and to the right. Click Normal View if you change your

mind.

The publication appears in Multi-page mode with the specified page array in

view.

To switch between views:

• Choose between Normal or Multi-page from the View menu.

36 Working with Pages

Navigating pages

To switch between pages:

• Click the Previous Page, Next Page, First Page or

Last Page button on the Hintline.

- or -

On the Studio's Pages tab, double-click the page's thumbnail for the

page (or master page) you want to view. The lower Pages window of

the tab displays normal pages, while the expandable Master Pages

window shows only master pages.

Adding, removing, and rearranging pages

Use the Pages tab to quickly

rearrange standard pages using drag-

and-drop, add/delete standard or

master pages, or assign master pages

to standard pages. The tab displays

master pages in the upper Master

Pages window (shown collapsed)

and standard publication pages in

the lower Pages window.

The Page Manager button provides additional options, such as duplicating

a particular page, assigning a specific master page to a layer, or adding/deleting

multiple pages.

Working with Pages 37

To add a single page:

1. On the Pages tab, click once to select a page in the Pages window.

Note: The thumbnail that's shown as "selected" is independent of the

page you're currently working on. To work on a particular page,

double-click its thumbnail.

2. Click Add to add a page (or master page) before the one selected

in the window.

- or -

To add a new page at the end of the publication, deselect all pages by

clicking in the neutral grey region of the lower window, then click the

Add button.

To add master pages:

For master pages, the above procedure applies but within the Master Pages

window. The only exception is that you cannot create a new master page based

on a design template's pages (no dialog opens).

To delete a single page/master page:

1. On the Pages tab, select the page (or master page) to delete on the

appropriate window by clicking its thumbnail.

2. Click the Remove button.

To rearrange pages:

• On the Pages tab, in the lower Pages window, drag a page thumbnail

to a new location in the page sequence.

38 Working with Pages

Assigning master pages

If you're only using one master page it is assigned to any newly created page by

default. However, if you're using multiple master pages you can assign a specific

master page to any standard page.

To assign a master page:

From the Page tab's expanded

Master Pages window, drag a master

page onto a target standard page in

the lower window.

If the page has more than one layer,

you can specify the layer to which

you want to assign the master page.

Alternatively, use the Master

Page Manager (use the Set tab) in

the Pages tab.

Working with layers

Each new page or master page consists of a single layer. One layer may be

enough to accommodate the elements of a particular layout, but you can create

additional layers as needed. On each layer, objects such as text frames and

pictures are stacked in the order you create them, from back to front, with each

new object in front of the others. Layers themselves are stacked in a similar way,

and of course you can juggle the order of objects and layers as needed.

Working with Pages 39

Layers are useful when you're working on a complex design where it makes

sense to separate one cluster of objects from another. You can work on one layer

at a time without worrying about affecting elements on a different layer.

Once you've displayed a page, you can normally edit any object on it—

regardless of which layer the object is on—simply by clicking the object.

Each layer is situated along with

other layers (if present) within a

stack on the Layers tab. The

uppermost layer is applied over

any lower layer on the page.

Layer 1 and Layer 2 above could represent the following:

40 Working with Pages

In order to create new objects on a particular layer, you'll need to "activate"

(switch to) that layer in the Layers tab.

To activate a particular layer:

• Click at the beginning of a layer entry to activate that layer. You'll see

the layer arrow jump to the now activated layer (Layer 1 in the

Layers tab example above is currently active).

Don't confuse this with simply selecting a layer (Layer 2 in the example is

selected, but not activated), which is used to manage the layer itself (e.g., to

move it, preview it, view/change layer options, etc.).

To select a particular layer:

• Click (or right-click) a layer name. The layer entry then possesses a

blue background.

Right-clicking a layer name displays a menu of layer-related

actions, as well as Options for that particular layer.

Adding, removing, and rearranging layers

When you add a new page or master page to the publication, you can specify

whether to copy the layers and/or objects from a particular source page. Once

you've created a page, it's easy to add, delete, move, or merge layers as needed.

Moving a layer will place its objects in front or in back of those on other layers.

To add a new layer to the current page or master page:

1. In the Layers tab, click the Insert new layer button.

2. You'll be prompted to give the new layer a name and set its properties.

When you've made your selections, click OK.

To delete a layer:

• In the Layers tab, select the layer's name and click the Delete

selected layer(s) button.

Working with Pages 41

Using the tab's buttons, you can move layers up or down in the stacking order to

place their objects in front or behind those on other layers, move objects to

specific layers, mergeand preview layers. (See online Help for more details.)

Selecting objects on layers

Once you've displayed a page or master page, you can normally select and then

edit any object on it—regardless of which layer the object is on—simply by

clicking the object. Alternatively, you can limit object selection and editing to

objects on a specific active layer.

To edit only objects on the active layer:

• In the Layers tab, select the chosen layer (the mark should

show next to the active layer) and uncheck Edit all layers.

To select all objects on a particular layer:

• In the Layers tab, right-click the chosen layer and choose Select All

Objects.

Normally the active layer stays the same regardless of which object you select.

For ease in identifying which layer a given object resides on, the object's

selection handles will be coloured according to the layer it resides on; the layer

colour is shown in the Layers tab (see Layer names and properties on p. 43) and

is configurable.

42 Working with Pages

Layers and master pages

Master pages are special "background" pages that can be shared by more than

one regular page. They are assigned to each layer of a regular page rather than

to the page as a whole—so if a page has multiple layers it can also employ

multiple master pages! For example, one master page might include background

text elements, while another included background graphics. By assigning the

two master pages to separate layers you could achieve a unified design while

keeping the elements separate. Page layers can each take a master page, but

master page layers cannot.

You can also set any layer to use no master page. Commonly, the first layer uses

a master page while subsequent layers use no master page, but there's no hard

and fast rule. You can assign the master page either when you first create the

layer, or subsequently, as the layout evolves.

Assigning master pages to layers

Each layer you add to a regular page can use its own master page. If your

publication uses more than one master page, you can reassign specific master

pages to specific page layers at any time.

Working with Pages 43

To assign a master page to a page layer:

1. In the Layers tab, double-click in the Master Page(s) column of

the chosen page layer.

2. In the Select Master Page dialog, select the normal page and master

page from the displayed drop-down menus. The master page letter

(e.g., A, B, C, etc.) is shown on the chosen layer when assigned.

Master pages, like regular pages, can have more than one layer. Layers on

master pages work almost exactly like those on regular pages. The key

difference is that master page layers cannot themselves take a master page;

master pages can only be assigned to layers on regular pages.

When you add a new master page to the publication, you have the option of

copying the layers and/or objects from an existing master page. If you choose

not to copy existing layers, the new master page starts out with one layer. You

can always add more as described above.

To switch to a master page from a particular layer:

• From the Layers tab, right-click a particular layer's name and choose

Go to Master Page.

Layer names and properties

The Layers tab lets you rename layers and set a variety of properties for one or

more layers.

To rename the layer:

• Click Layer Options, then edit the Name field.

To set layer properties:

1. Display the Layers tab.

2. Select desired settings for the selected layer.

44 Working with Pages

• Click in the Master Page(s) column to optionally

assign a master page to the layer.

• Check the box in the Visible column to show the layer

and any objects on it; uncheck to hide the layer.

• Check the box in the Master Page(s) visible column to

show the layer's master page; uncheck to hide it.

• Check the Printable column to include the layer in

page printouts; uncheck to exclude it.

• Check the box in the Locked column to prevent objects

on the layer from being selected/edited; uncheck to allow

editing.

• To set the Selection handle colour, click the colour

selection button and choose a colour from the palette (click

More Colours... for a wider choice). This helps identify

which objects belong to which layer.

Setting guides

Layout guides are visual guide lines that help you position layout elements.

They can include page margins, row and column guides, bleed area guides,

and ruler guides.

Page margin settings are fundamental to your layout, and

usually are among the first choices you'll make after starting

a publication from scratch. The page margins are shown as a

blue box which is actually four guide lines—for top, bottom,

left, and right—indicating the underlying page margin

settings. If you like, you can set the margins to match your

current printer settings.

Working with Pages 45

You also have the option of setting up row and column

guides as an underlying layout aid. PagePlus represents rows

and columns on the page area with dashed blue guide lines.

Unlike the dashed grey frame margins and columns, row and

column guides don't control where frame text flows. Rather,

they serve as visual aids that help you match the frame

layout to the desired column layout.

Bleed area guides assist you in positioning "bleed" elements

that you want to run to the edge of a trimmed page. To allow

for inaccuracies in the trimming process in professional

printing, it's a good idea to extend these elements beyond the

"trim edge"—the dimensions defined by your Page Setup.

With bleed guid

es switched on, the page border expands by a

distance you specify, and the trim edge is shown with dashed

lines and little "scissors" symbols. Note that these guide lines

are just a visual aid; only the Bleed limit setting in the Print

dialog extends the actual output page size.

Ruler guides are free-floating lines that you set by clicking

and dragging from the rulers. They are "sticky" so that

objects can snap to them, then be moved collectively with

guide movement.

Defining layout guides

To define layout guides:

• Click on the Page context toolbar, Layout

Guides... from the File menu, or right-click on a blank part of the

page and choose Layout Guides. Then in the Layout Guides dialog,

use the Margins tab to set guide lines for page margins, rows and

columns, and bleed areas.

• In the Margin Guides section, you can set the left, right, top, and

bottom page margins individually, or click the From Printer

46 Working with Pages

button to derive the page margin settings from the current printer

settings. The dialog also provides options for Balanced margins

(left matching right, top matching bottom) or for Mirrored

margins on facing pages where the "left" margin setting becomes

the "inside," and the "right" margin becomes the "outside."

• Use the Row and Column Guides section to define guides for

rows and columns. If you want rows or columns of uneven width,

first place them at fixed intervals, then drag to reposition them as

required.

• Use Bleed area guides to specify the extra margin you want to

allow around the original Page Setup dimensions or "trim area."

Note that if the setting is zero or you have View>Bleed Area

Guides unchecked, you won't see the bleed area displayed.

• For ruler guides, use the Guides tab to precisely create, edit or

delete ruler guides, or more commonly, just drag the guides from

the rulers.

To show or hide guides:

• On the View menu, check or uncheck a guide option.

Creating ruler guides

PagePlus lets you to set up horizontal and vertical ruler guides—non-printing

lines you can use to align headlines, pictures, and other layout elements.

Guides are by default "sticky" so that stuck objects can be dragged around the

page by their ruler guide—a great way to move previously aligned objects in

bulk and simultaneously.

• To create a ruler guide, click on a ruler, hold down your mouse button,

then drag onto your page. A ruler guide line appears parallel to the

ruler (Alt-drag to create the guide at 90 degrees to the ruler).

Working with Pages 47

• To move a guide, drag it.

• To remove a guide, drag and drop it anywhere outside the page area.

• For precise ruler guide placement, check Ruler marks in

Tools>Options>Layout to snap guides to ruler marks.

• To unstick a selected object, click one of two small red triangular

markers shown at the point where the object is attached to the guide.

You'll see a link cursor ( ) as you hover over the sticky guide

marker.

Click red marker to make non-

sticky. Markers become non-sticky and

change to black; object and guide

are unstuck and either can then be

moved.

• To turn sticky guides on and off, check/uncheck Sticky Guides from

the Arrange menu (or the equivalent from Tools>Options>Layout).

Previously stuck objects will remain sticky even after sticky guides are

switched off—you'll have to make them non-sticky manually.

Using the rulers and dot grid

The PagePlus rulers mimic the paste-up artist's T-square, and serve several

purposes:

• To act as a measuring tool.

• To create ruler guides for aligning and snapping.

• To set and display tab stops (see p. 113).

• To set and display paragraph indents (see p. 113).

48 Working with Pages

Ruler units

To select the basic measurement unit used by the rulers:

• Right-click the Ruler Intersection and set the measurement unit

from the flyout.

In Paper Publishing mode, the default unit is inches (US) or centimetres

(international); in Web Publishing mode, only pixels can be used.

Adjusting rulers

By default, the horizontal ruler lies along the top of the PagePlus window and

the vertical ruler along the left edge. The default ruler intersection is the top-

left corner of the pasteboard area. The default zero point (marked as 0 on each

ruler) is the top-left corner of the page area. (Even if you have set up bleed area

guides and the screen shows an oversize page, the zero point stays in the same

place, i.e. the top-left corner of the trimmed page.)

To define a new zero point:

• Drag the tab marker on the ruler intersection to a new zero point on

the page or pasteboard. (Be sure to click only the triangular marker!)

To move the rulers:

• With the Shift key down, drag the tab marker on the ruler intersection.

The zero point remains unchanged.

Working with Pages 49

• Double-click on the ruler intersection to make the rulers and zero

point jump to the top left-hand corner of the currently selected object.

This comes in handy for measuring page objects.

To restore the original ruler position and zero point:

• Double-click the tab marker on the ruler intersection.

To lock the rulers and prevent them from being moved:

• Choose Tools>Options... and select the Layout>Rulers page, then

check Lock Rulers.

Rulers as a measuring tool

The most obvious role for rulers is as a measuring tool. As you move the mouse

pointer, small lines along each ruler display the current horizontal and vertical

cursor position. When you click to select an object, shaded ruler regions indicate

the object's left/right and top/bottom edges on the horizontal and vertical rulers,

respectively. Each region has a zero point relative to the object's upper left

corner, so you can see the object's dimensions at a glance.

Using the dot grid

The dot grid is a matrix of dots based on ruler units, covering the page and

pasteboard areas. Like ruler guides, it's handy for both visual alignment and

snapping.

• To turn the dot grid on or off, click Dot Grid on the View menu.

50 Working with Pages

You can also set the grid spacing, style, colour, and positioning in the dialog

(see PagePlus help).

Using headers and footers

Headers and footers are layout elements that are positioned at the top and

bottom of your master page(s), and are repeated on every page of your

publication. The Headers and Footers Wizard lets you create these elements

easily.

To create headers and/or footers:

• On the Insert menu, choose Headers and Footers... and follow the

Wizard instructions. The header and/or footer is automatically applied

to the master page (and not the current page).

To edit existing headers and footers:

• On the Insert menu, choose Headers and Footers.... In the Headers

and Footers Wizard, select Edit header, Leave header as it is, or

Delete header and then complete the Wizard instructions. Carry out

the equivalent operation for your footer if needed.

Using page numbering

Page number fields automatically display the current page number. Typically,

these fields are added automatically to the master page (so they appear on every

page) with the Header and Footers Wizard, but you can insert a page number

field anywhere in your text.

You can change the style of page numbers, the page on which numbering

begins, and number continuation across chapters (all via Page Number Format

on the Format menu).

Working with Pages 51

To define a header or footer that includes a page number field:

1. Create a header or footer on the master page by choosing Headers

and Footers... from the Insert menu.

2. In the wizard, press the Page Number button to insert a page number

field (as a prefix or suffix) along with any optional header/footer text.

3. Complete the wizard.

To insert a page number field:

1. Switch to the master page (if desired) by clicking the Current Page

box on the Hintline.

2. With the Artistic Text Tool selected (Tools toolbar), click for an

insertion point to place the page number.

3. On the Insert menu, choose Page Number.

52 Working with Pages

Working

with Objects

54 Working with Objects

Working with Objects 55

Selecting an object

Before you can change any object, you need to select it using one of these tools

from the Tools toolbar:

Pointer Tool

Click to use the Pointer Tool to select, move, copy, resize or rotate

objects.

Rotate Tool

Click to use the Rotate Tool to rotate an object around a rotation origin

(normally centred). See Rotating an object on p. 68.

To select an object:

• Click on the object using one of the tools shown above.

The above example shows an unselected and selected object (showing

Move and Group buttons).

If objects overlap, Alt-click until the desired object is selected.

When selecting a text object with the Pointer Tool:

• Clicking on a text object (artistic text or text frame) with the Pointer

Tool selects the object and also positions the blinking text selection

cursor within the object's text. In this mode, you can edit the text (see

p. 108).

56 Working with Objects

• Double-, triple-, or quadruple-click to select a word, paragraph, or all

text.

• To select only the text frame, click the frame's bounding box.

• Clicking on a group selects the grouped object. Ctrl-click to select an

individual object within a group.

Selecting multiple objects

Selecting more than one object at a time (creating a multiple selection) lets you:

• Position or resize all the objects at the same time.

• Create a group object from the multiple selection, which can then be

treated as a single object, with the option of restoring the individual

objects later. See Creating groups on p. 62.

To create a multiple selection:

Drag a "marquee" box around

the objects you want to select.

Working with Objects 57

Alternatively, hold down the

Shift key and click each object in

turn.

To add or remove an object from a multiple selection:

• Hold down the Shift key and click the object to be added or removed.

To deselect all objects in a multiple selection:

• Click in a blank area of the page.

To select all objects on the page (or master page):

• Choose Select>Select All from the Edit menu (or press Ctrl+A).

• Display the Layers tab, choose the layer name and right-click to Select

All Objects.

Copying, pasting, and replicating objects

Besides using the Windows Clipboard to copy and paste objects, you can

duplicate objects easily using drag-and-drop, and replicate multiple copies of

any object in precise formations. You can also transfer the formatting of one

object to another, with the option of selecting specific attributes to be included

when formatting is pasted.

To copy an object (or multiple selection) to the Windows Clipboard:

• Click Copy on the Standard toolbar.

58 Working with Objects

If you're using another Windows application, you can usually copy and paste

objects via the Clipboard.

To paste an object from the Clipboard:

• Click Paste on the Standard toolbar.

The standard Paste command inserts the object at the insertion point or (for a

separate object) at the centre of the page. To insert a separate object at the same

page location as the copied item, use the Paste in Place command.

To choose between alternative Clipboard formats:

• Choose Paste Special... from the Edit menu.

To duplicate an object:

1. Select the object, then press the Ctrl key.

2. Drag the object via the Move button to a new location on the page,

then release the mouse button.

3. To constrain the position of the copy (to same horizontal or vertical),

also press and hold down the Shift key while dragging. A duplicate of

the object appears at the new location.

Replicating objects

Duplicating an object means making just one copy at a time. The Replicate

command lets you create multiple copies in a single step, with precise control

over how the copies are arranged, either as a linear series or a grid. You can

include one or more transformations to produce an interesting array of rotated

and/or resized objects. It's great for repeating backgrounds, or for perfectly-

aligned montages of an image or object.

Working with Objects 59

To replicate an object:

1. Select the object to be replicated and choose Replicate... from the

Edit menu. The Replicate dialog appears, with a preview region at the

right.

2. To arrange copies in a straight line, select Create line. For an X-by-Y

grid arrangement, select Create grid.

3. Specify Line length (the number of objects including the original) in

the arrangement, or the Grid size. Note that you can use the Line

length setting to include an odd number of objects in a grid.

4. Set spacing between the objects as either an Offset (measured between

the top left corners of successive objects) or a Gap (between the

bottom right and top left corners). You can specify Horizontal and/or

Vertical spacing, and/or an angular Rotation. To set a specific

horizontal or vertical interval, check Absolute; uncheck the box to

specify the interval as a percentage of the original object's dimensions.

5. Click OK.

The result is a multiple selection. Click its Group button if you want to

keep the separate objects linked for additional manipulations.

60 Working with Objects

Pasting an object's formatting

Once you have copied an object to the Clipboard, you can use Paste Format

(Edit menu) to apply its formatting attributes to another object. Again from the

Edit menu, Paste Format Plus displays a "master control" Style Attributes

Editor dialog that lets you optionally select or deselect specific attributes to be

included when formatting is pasted. See Saving object styles on p. 207 for more

dialog information.

Snapping

The snapping feature simplifies placement and alignment by "magnetizing"

moved or resized objects to grid dots and ruler guides. Objects can also snap to

other guides on the page such as page margins, rows, columns, and bleeds ( see

p. 44), as well as the page edge, and page/margin centres (i.e., the centre of the

page in relation to the page edge or page margins).

In addition, dynamic guides can be used to align and resize objects to existing

object edges and centres by snapping. Guides appear dynamically as you drag

objects.

To turn snapping on/off globally:

• Click Snapping on the Hintline (don't click the drop-down

arrow). The button has an orange colour when snapping is switched

on.

Once snapping is enabled, you can selectively switch on/off snapping options

(i.e., Ruler Guides, Dot Grid, etc).

To turn individual snapping controls on and off:

• Click the down arrow on the Snapping button (Hintline) and

check/uncheck a snapping option via the drop-down menu.

Tools>Options offers the full set of snapping options for

the user. You can also control Snapping Distance, i.e. the

distance at which an object will start to snap to a dot,

guide, etc.

Working with Objects 61

For precise ruler guide placement, check Ruler Marks in

Tools>Options to snap guides to ruler marks.

Snapping with dynamic guides

For accurate object alignment and resizing, you can use dynamic guides instead

of setting ruler guides manually or performing selection, transform, and

alignment operations. These magenta-coloured guides are shown between the

vertices of the last three selected placed page objects and the manipulated

object and "visually suggest" possible snapping options such as snap to the

placed object's left, right, centre, top, right, bottom, or to the page centre. You

can include objects to snap to by dragging over objects.

For alignment

For resizing

62 Working with Objects

To switch on dynamic guides:

• Click the down arrow on the Snapping button (Hintline) and

click Dynamic Guides on the drop-down menu.

To snap to page centres as well, you must additionally

check the Page centre option in

Tools>Options>Layout>Snapping.

Creating groups

You can easily turn a multiple selection into a group object. When objects are

grouped, you can position, resize, or rotate the objects all at the same time.

To create a group from a multiple selection:

• Click the Click to Group button.

To ungroup:

• Click the Click to Ungroup button.

The group turns back to a multiple

selection

Working with Objects 63

Simply clicking on any member of a group selects the group object. In general,

any operation you carry out on a selected group affects each member of the

group. However, the objects that comprise a group are intact, and you can also

select and edit an individual object within a group.

To select an individual object within a group:

• Ctrl-click the object.

Moving objects

To move an object (including a multiple selection):

• Drag the selected object by using its Move button. Once you see a

move cursor you can begin dragging.

To set exact horizontal and vertical positions, use the

Transform tab.

To constrain the movement of an object to horizontal or vertical:

• Select the object and use the keyboard arrows (up, down, left, right).

64 Working with Objects

Resizing objects

PagePlus provides several methods of resizing single or grouped objects. Click-

and-drag is the simplest—watch the Hintline for context-sensitive tips and

shortcuts!

To resize an object (in general):

1. Select the object.

2. Click one of the selection handles and drag it to a new position while

holding down the left mouse button.

Dragging from an edge handle resizes in one dimension, by moving that edge.

Dragging from a corner handle resizes in two dimensions, by moving two edges.

Use a ruler guide and centre

snapping to scale an object in two

directions simultaneously. Centre

snapping involves snapping to the

object edge, then dragging from a

corner (or edge) handle.

Text in frames and tables doesn't change size when the

container object is resized.

Working with Objects 65

To set two or more objects to the same horizontal or

vertical size as the last selected object, you can use

Arrange>Size Objects....

You can also make fine resizing adjustments from the

Transform tab.

To resize freely:

• Drag from a corner (or line end) handle.

To constrain a shape, frame object, or table object when resizing:

• Hold the Shift key down and drag from a corner (or line end) handle.

For shapes, this has the effect of keeping a square as a square, a circle as a

circle, etc.

For pictures, dimensions are constrained on dragging a

corner handle. Use Shift-drag to resize a picture freely.

Ordering objects

Each new page or master page consists of a single layer. One layer may be

enough to accommodate the elements of a particular layout, but you can create

additional layers as needed. On each layer, objects such as text frames and

pictures are stacked in the order you create them, from back to front, with each

new object in front of the others. You can change the stacking order, which

affects how objects appear on the page.

To shift the selected object's position to the bottom or top of the

stack:

• Click Send to Back or Bring to Front on the Arrange

toolbar, respectively.

66 Working with Objects

To shift the object's position one step toward the back or front:

• Right-click on the object and choose Arrange>Back One or

>Forward One, respectively.

Aligning and distributing objects

Alignment involves taking a group of selected objects and aligning them all in

one operation by their top, bottom, left or right edges. You can also distribute

objects, so that your objects (as a multiple selection) are spread evenly

(optionally at spaced intervals).

Alignment or distribution can occur between the endmost objects on your page

(current selection), page margins, or the page edge.

To align the edges of two or more objects in a selection:

1. Using the Pointer Tool, Shift-click on all the objects you want to

align, or draw a marquee box around them, to create a multiple

selection.

2. Select the Align tab.

3. Select an option for vertical and/or horizontal alignment. Choose Top,

Bottom, Left, Right, Centre Horizontally or Centre Vertically, i.e.

To distribute two or more objects across a selection:

• Choose Space Evenly Across or Space Evenly Down to

spread selected objects uniformly between endmost objects in the

current selection (horizontally or vertically, respectively) or by a set

measurement (choose Spaced and set a value in any measurement

unit).

Rather than work within the current selection area you can align or distribute to

page margins (if set) or page edge.

Working with Objects 67

To align/distribute objects to page margins or edges:

Select from the Relative to drop-down

menu to align the selected object(s)

within the page Margins, Page edges,

or the Spread (for facing pages), then

choose an align or distribute button

described above.

Exporting as a picture

Exporting as a picture lets you convert all the objects on the page, or just the

currently selected object(s), to an image file, using a file format you specify.

To export as a picture:

1. (If exporting objects, not the whole page) Select the object or Shift-

click (or drag a marquee) to select multiple objects.

2. Choose Export As Picture... from the File menu.

3. In the Save as type drop-down list, select a image format, e.g. Serif

MetaFile Format (*.smf).

4. Specify a folder and file name for the picture.

5. To export just selected object(s), check Selected object(s). To export

the whole page, uncheck this box.

6. To choose from export options such as resolution, colour, and

transparency, check Show Filter Options.

7. Click Save. You'll see export options, if available and requested, for

the particular export filter in use.

Exporting Serif Metafiles

PagePlus lets you export pictures in Serif Metafile Format (.SMF). This

proprietary format, an improvement on the Windows Metafile Format (WMF)

due to improved text, line and fill handling, is especially useful for interworking

between Serif products, i.e. to utilize PagePlus objects in other Serif

applications.

68 Working with Objects

Rotating an object

You can rotate single and multiple objects, including pictures, text objects, and

groups using the Rotate Tool.

To rotate an object:

1. Select the Rotate Tool on the Tools toolbar's Selection flyout.

2. Click to select the object, hover over one of its handles until you see

the rotate cursor (below).

3. Hold the mouse button down and drag the cursor in the direction in

which you want to rotate the object, then release (use the Shift key for

15° rotation intervals).

The Pointer Tool can also be used to rotate objects in the same way (with the

cursor).

Working with Objects 69

To undo rotation (restore the original orientation):

• Double-click the object.

• To restore the rotated position, double-click again.

To change the rotation origin:

1. Select the Rotate Tool and click to select the object.

2. Move the rotation origin away from its original position in the

centre of an object to any position on the page. The origin can also be

moved to be outside the object—ideal for rotating grouped objects

around a central point.

3. Drag the rotate pointer to a new rotation angle—the object will rotate

about the new pivot.

To rotate an object 90 degrees left or right:

• Select the object and click Rotate Left or Rotate Right on

the Arrange toolbar.

Flipping an object

You can flip objects horizontally (left to right; top

and bottom stay the same) or vertically (top to

bottom; left and right stay the same).

To flip an object horizontally/vertically:

• Select the object and choose Flip Horizontal or Flip Vertical from

the Arrange menu.

70 Working with Objects

Cropping and combining objects

Cropping means masking (hiding) parts of an object, for example to improve

composition or create a special effect. The underlying object remains intact.

Combining starts with more than one object, but creates a special composite

object with one or more "holes" on the inside where the component objects' fills

overlapped one another—useful for creating mask or stencil effects.

Square Crop Irregular Crop

To crop using the object's original outline:

1. Select the object, then select the Square Crop Tool on the

Attributes toolbar's Crop flyout.

2. Drag one of the object's edge or corner handles inward.

To scale the object within the crop outline, Ctrl-drag either

upwards or downwards.

To crop by modifying the object's outline:

• Select the object and select the Irregular Crop Tool on the

Attributes toolbar's Crop flyout. The Curve context toolbar appears,

which lets you control the displayed nodes and connecting segments

that define the object's crop outline. See Editing lines on p. 188.

• To move a node (control point) where you see the cursor,

drag the node.

Working with Objects 71

• To move a line segment (between two nodes) where you see

the cursor, drag the segment.

To position a cropped object within its crop outline:

• With either crop tool selected, click the object and drag its centre

(when you see the hand cursor).

To feather the crop outline:

• With either crop tool selected, click the object.

• From the Crop context toolbar, set a Feather value using the up/down

arrows, slider or by direct input. Feathering is applied outside the crop

outline by the set point size.

To uncrop (restore full visibility):

• Click the Remove Crop button on the Attributes toolbar's Crop

flyout.

Cropping one shape to another

The Crop to Shape command works with exactly two objects selected. Either or

both of these may be a group object. The lower object (the one behind the other)

gets clipped to the outline of the upper object, leaving a shape equivalent to the

overlapping region.

72 Working with Objects

To crop one shape to another:

1. Place the "clipping" object in front of the object to be cropped. In the

illustration above, a QuickShape is in front of a text frame.

2. Choose Crop to Shape from the Tools menu to cut out the obscured

underlying text.

You can restore an object cropped in this way to its original shape, but the upper

"cropping" object is permanently deleted (use Undo to recover it if necessary).

Combining lines and shapes

Combining curves is a way of creating a composite object from two or more

lines or drawn shapes. As with cropping to a shape, the object in front clips the

object(s) behind, in this case leaving one or more "holes" where the component

objects overlapped. As with grouping, you can apply formatting (such as line or

fill) to the combined object and continue to edit individual nodes and segments

with the Pointer Tool. Unlike those other methods, a combined object

permanently takes the line and fill properties of the front object. Combining is

reversible, but the component objects keep the line and fill properties of the

combined object.

Combining is a quick way to create a mask or stencil cutout:

QuickShapes Convert to

Curves

Combine Curves Drop Shadow

Added

Working with Objects 73

To combine two or more selected lines or drawn shapes:

1. Draw your two lines or QuickShapes.

2. Place the "clipping" object in front of the object to be cut out.

3. Select each object and choose Tools>Convert To>Curves for both.

4. Select both objects.

5. Choose Combine Curves from the Arrange menu.

Combining doesn't work with QuickShapes or text objects.

Use Tools>Convert To>Curves if necessary to first

convert these objects to nodes and segments.

To restore the original shapes from a combined object:

• Select it and choose Split Curves from the Arrange menu.

Anchoring objects

If you're working with text frames you'll probably want to add supporting

shapes, pictures, tables, or even nested text frames within your publication's text

(artistic or frame text). Such objects can be positioned either in relation to a

position in your text (or other page element) or be simply placed inline in your

text.

In PagePlus, this positioning is controlled by anchoring an object using

different positioning options.

76 Working with Objects

Or, for an inline object:

1. Enable Position inline as character.

2. To set the object's vertical alignment with respect to adjacent

text, select an Align with text option. Text will not flow around

the anchored object.

3. (Optional) Enter a Offset Y by value to set the percentage to

which the object will be vertically offset in relation to its height.

4. (Optional) Check Scale to to scale the object to a percentage of

the adjacent text point size. This keeps the same relative size if

the text size changes. 100% will scale precisely to current point

size.

4. (Optional) Check Use these settings when pasting to update floating

and inline anchor defaults. Any subsequent object pasting will adopt

the anchor settings saved when the option was checked.

5. (Optional) For control of possible object overlap, select an option from

the If objects overlaps drop-down list.

• Allow the overlap. The overlap is left as is.

• Pack into lines means the second object will be placed beside the

first object if there is room, or below it if not.

• Line up left to right/Line up right to left means the second

object will be placed to the right or the left of the first object,

respectively.

• Stack top to bottom/Stack bottom to top means the second

object will be placed below or above the first object, respectively.

6. Click OK. The object appears inline with text, and shows an

Anchor Properties icon.

Objects inserted into text frames will automatically be anchored using "Float

with text" default settings. However, the anchored object can be dragged away

from the anchor point as an alternative method for creating an anchored object.

Working with Objects 77

To view anchor properties:

1. Select an anchored object.

2. Click Anchor Properties shown under the object.

The Anchored Object Properties dialog is displayed. The options differ

depending on which of the three positioning options is enabled.

If you'd like to change the position of an anchor point you can drag it anywhere

else in your text frame. Dragging to an area of no text will disconnect your

anchored object. You can also disconnect the anchor point via Anchor Properties

dialog.

To disconnect an anchored object:

• Enable Detach from text.

The Anchor Properties button and anchor point both disappear.

Notes

• Anchored object have all the same properties of unanchored objects;

you can modify them whilst anchored.

• Frame text can wrap around floating anchored objects, as described in

Wrapping text (p. 127). Inline anchored objects do not allow text

wrapping.

Joining object outlines

PagePlus includes some powerful tools to carve new shapes out of old

overlapping shapes. With add, subtract, intersect, or exclude commands you

actually produce a permanent new object (with a new outline) out of any

selected objects. The joined object can be further edited by adjusting nodes in

the new shape.

78 Working with Objects

To join outlines (selected via marquee selection):

• Select an outlines option from the Join Outlines flyout on the

Arrange toolbar.

Add

Creates one new object that’s the

sum of any two selected objects.

Subtract

Discards the overlap between the top

and bottom object. The bottom

object is also discarded.

Useful as a quick way of truncating

shapes and pictures with another

object.

Working with Objects 79

Intersect

Retains the overlap and discards the

rest.

Exclude

Merges two or more objects into a

composite object, with a clear

transparent “hole” where their

filled regions overlap.

Applying a mesh warp envelope

Mesh warping lets you apply a Preset warp envelope to your PagePlus object

(below) or modify a flexible grid of points and lines that you can drag to deform

or distort an object and (optionally) its fill.

80 Working with Objects

After applying a preset envelope from the Attributes toolbar's Warp flyout (or

context toolbar), you can use the Mesh Warp context toolbar to switch the warp

on/off, edit the mesh by varying its curvature and even custom-design a mesh to

match a particular object's geometry—for example, curves that follow the facial

contours in a bitmap image—for more precise control of the warp effect. The

effect is removable and doesn't permanently alter the object.

The process of editing mesh warps and their envelopes is described in greater

detail in the PagePlus Help.

Adding borders

A border is a repeating, decorative

element that can be set to enclose objects,

such as text frames, pictures, and tables.

PagePlus comes with an impressive range

of categorized picture-based border styles

for you to use. However, if you'd like to

create your own custom borders you can

import a border design as a picture, and

save it for future use.

Edge selection lets you apply the border

effect to all sides, top, bottom, left, right,

or both top and bottom (opposite).

The Picture Frames category in the Gallery tab offers the

same set of border styles but already applied to placeholder

picture frames. (See p. 161.)

To add a border to an object:

1. Click Line/Border on the Tools toolbar's Fill flyout.

2. To define the border, select the Border tab, then select a border preset

from the Style drop-down list. You can preview each border in the

window at the right as you scroll down the open list with your

keyboard up/down arrows.

Working with Objects 81

To remove a border, select None from the top of the list.

3. Select a border Weight (width) for your border. You may need to

experiment to find a width that complements the size of your object.

4. To apply the border to specific edges of the object, use the Edge drop-

down menu.

You can switch edges on and off to make multiple combinations.

5. Set other options as needed:

• Select a border Type. Tile repeats the edge design, Stretch

simply stretches the design; Single scales the original picture to

fit the object. Each preset's Type is already set so you may only

need to adjust this for your own custom borders.

82 Working with Objects

• Select an Alignment setting to fit the border to the Outside,

Inside, or Middle of the object's bounding box.

• If Behind contents is checked, the inner half of the border

extends behind the object. If unchecked, the whole border

appears in front (the wider the border, the more it encroaches on

the filled region).

• If Scale with object is checked, both border and object change

together when you resize the object. If unchecked, the border

weight remains constant during resizing.

• If Draw centre is unchecked (the default), the inside areas of a

framed picture (used to create your new border) will be left

empty, so you won't need to manually remove unwanted image

centres. When checked, the area inside a populated custom frame

is repeated.

6. Click OK when you're done.

Use the button to base your borders on your own bordered

picture design.

Once you've optimized the design of your new border, you might like to save it

for future use. The border is stored globally so you can make use of it in other

publications.

To save your custom border:

1. Click .

2. From the dialog, select a subcategory (e.g. Fun, Fabric, etc.) from the

drop-down list; alternatively, enter a new custom subcategory name in

the box.

3. From the dialog, enter your custom border name. The new border

appears in the Line and Border dialog's Style drop-down list (and also

as a categorized bordered picture frame in the Gallery tab).

84 Working with Objects

7. To insert the logo at a default size, simply click the mouse to leave a

logo placeholder (envelope).

- or -

To set the size of the logo, drag out a region and release the mouse

button.

PagePlus's Gallery tab also hosts the same selection of

logos.

If you're looking to further modify your logo you can use LogoStudio, an

integrated design environment. This allows you to focus on your design without

the distractions of other objects on the page, i.e. the design is displayed in

isolation and centred on the page. Alternatively, a logo or flash can be created

from existing artistic text, shape, gallery object, picture, or grouped objects.

To edit an existing logo:

1. Click the button on the control bar under the selected logo.

LogoStudio is launched with your object(s) zoomed in to fit your

workspace.

2. Using standard PagePlus tools and tabs, customize your logo design to

your liking.

3. Click from LogoStudio's main toolbar to exit.

The modified logo is updated in its original position.

Converting objects to logos

It's just as easy to by-pass the pre-defined logos and base your custom logo on

objects already present in your publication or website. The logo can be

converted back to separate objects at any time by ungrouping.

Working with Objects 85

To convert existing objects to a logo:

1. Select one or more objects (or a grouped object) on the page.

2. Select Edit in LogoStudio... from the Edit menu (or select via right-

click).

3. Edit your logo design. In particular, you can use the upper Logo Text

input box to "caption" your logo (typically a company or club name),

then click the tick box.

Adding flashes

In PagePlus, flashes can be created,

with each design intended to catch

the eye, especially for commercial

reasons or general attention

grabbing.

PagePlus's Gallery tab comes

complete with a host of flashes;

subcategories based on Retail,

Celebrations, Fun stuff (Shapes or

Text), and Pointers are available.

When dragging a flash design onto the page, three varieties of flash may be

encountered—those without text, with text, and those with optional layouts.

To add a flash:

1. From the Gallery tab, select the Flashes category.

86 Working with Objects

2. Scroll the lower pane to preview flash subcategories; collapse

unwanted subcategories by clicking the button next to the

subcategory name (click to expand). Select a suitable flash

thumbnail from the pane.

3. Drag your chosen design to the page.

4. From the dialog, you can choose design variations, edit text and apply

colours, i.e.

• For design variations. Select a design from the Designs pane

(e.g., offering different text labels and positions).

• For text. If the selected design has supporting text, you can

customize it in the Text or Message field. Edit the text

accordingly to give your flash meaning.

90 Working with Text

Working with Text 91

Importing text from a file

Importing text from a word-processor file is the traditional way to create text

content for Desktop Publishing layouts (but you can also create a story using

WritePlus). If you use your current word processor to create the text file for your

publication, you can import any number of files into one publication. Each file

becomes a story consisting of a self-contained section of text like a single article

in a newspaper, which resides in one or more linked text frames.

As well as the WritePlus format* (.stt), a range of popular word processing and

text formats can be imported, including:

ANSI text

.txt

Microsoft Word 2007

.docx/.dotx

Microsoft Word 2000/2003

.doc/.dot

MS Works .wps

Open Office text .odt

Rich Text Format .rtf

Wordperfect .wpd

Write

.wri

For Microsoft Word formats created in any Windows operating system you don't

need to have Microsoft Word installed locally. This means you can reuse third-

party text content in PagePlus without the supporting application.

PagePlus will preserve the formatting of imported word-

processor text. However, if you're using your word

processor to create text specifically for PagePlus, you'll save

time by typing as text only, and applying formatting later in

PagePlus.

92 Working with Text

To import text from a file:

1. (Optional) If using an existing empty text frame, select the frame. If

inserting text into a populated text frame, click for an insertion point

(or select a portion of text to be replaced).

2. Choose Text File... from the Insert menu.

3. From the Open dialog, locate and select the file to import.

4. Check the Retain Format box to retain the source file's formatting

styles. Uncheck the box to discard this information. In either case,

PagePlus will preserve basic character properties like italic, bold, and

underline, and paragraph properties like alignment (left, centre, right).

5. Check the Ignore line wrapping box to ignore returns in the source

text—that is, only if the file has been saved with a carriage return at

the end of every line, and you want to strip off these extra returns.

Otherwise, leave the box unchecked.

6. Click Open.

7. The text will be imported into the pre-selected text object or a new

text frame. If all of the imported text cannot fit into the active text

frame you'll be prompted via dialog. You can either create extra

frames to accommodate overflow text (click Yes) or just overflow the

text into a hidden overflow area (click No).

Understanding text frames

Typically, text in PagePlus goes into text frames, which work equally well as

containers for single words, standalone paragraphs, or multipage articles or

chapter text. You can also use artistic text (see p. 103) for standalone text with

special effects, or table text (see Creating text-based tables on p. 137) for row-

and-column displays.

Working with Text 93

What's a text frame?

A text frame is effectively a mini-page, with:

• Margins and column guides to control text flow.

• Optional preceding and following frames.

• Text and optional inline images that flow through the frames.

The text in a frame is called a story.

• When you move a text frame, its story text moves with it.

• When you resize a text frame, its story text reflows to the new

dimensions.

Frames can be linked so that a single story continues from one frame to another.

But text frames can just as easily stand alone. Thus in any publication, you can

create text in a single frame, spread a story over several frames, and/or include

many independent frame sequences. By placing text frames anywhere, in any

order, you can build up newspaper or newsletter style publications with a story

flowing from one column to another (below) or even across pages.

94 Working with Text

When you select a frame you'll see its bounding box, indicated by a grey border

line plus corner and edge handles, and (if you clicked with the Pointer Tool) a

blinking insertion point in the frame's text. In this mode, you can edit the text

with the Pointer Tool. (For details, see Editing text on the page on p. 108.)

Text frames behave like other PagePlus objects—when selected, you can

manipulate them as for shapes, lines, artistic text, and tables. Here's a breakdown

of text frame capabilities.

Feature Supported

Margins and column guides 

Breaks (column, page, and frame) 

Resize/move frame 

Crop frame 

Rotate frame 1

Frame linking 

Columns 

Export as text 

Line attributes 

Solid fill and line colour 

Gradient and bitmap fill 

Transparency 1

Borders 1

Warp 1

2D/3D Filter Effects 1

Instant 3D 1

1 If applied, will export frame as a graphic (Web Publishing mode only).

Working with Text 95

Creating text frames

You add frames to a page as you would any other object. PagePlus supports a

wide variety of frame shapes which can be resized and morphed into new shapes

once placed on the page (just like QuickShapes; see p. 190).

To create a frame:

1. Select a standard or shaped text frame from the Text Frame

flyout on the Tools toolbar.

2. Click on the page or pasteboard to create a new frame at a default size.

- or -

Drag out to place the text frame at your chosen dimensions.

To create a frame (from a shape):

• You can also draw a shape and select Convert to>Shaped Text

Frame on the Tools menu (text is not auto-aligned).

- or -

• Type directly onto any shape to automatically create a shaped frame

(text is automatically centred vertically and horizontally). Useful for

creating objects for diagrams!

To delete a frame:

• Select the frame—click its edge until a grey border appears—and then

press the Delete key.

You can select, move, and resize text frames just like other objects. (See p. 55,

63, and 64, respectively.)

96 Working with Text

Putting text into a frame

You can put text into a frame using one of the following methods:

WritePlus story

editor: With a selected frame, click WritePlus on the

Frame context toolbar.

Importing text: Right-click on a frame and choose Insert Text File...

(shortcut Ctrl+T) to import text. See p. 91.

Typing into the

frame: Select the Pointer Tool, then click for an insertion point

to type text straight into a frame, or edit existing text.

(See Editing text on the page on p. 108.)

Pasting via the

Clipboard:

At an insertion point in the text, press Ctrl+V.

Drag and drop: Select text (e.g. in a word processor file), then drag it

onto the PagePlus page.

If you drop onto a selected frame, the text is pasted

inline where the insertion point had been placed

previously. Otherwise, a new frame is created for the

text.

Frame setup and layout

The frame layout controls how text will flow in the frame. The frame can

contain multiple columns. When a frame is selected, its column margins appear

as dashed grey guide lines if set in Frame Setup. Note that unlike the page

margin and row/column guides, which serve as layout guides for placing page

elements, the frame column guides actually determine how text flows within

each frame. Text won't flow outside the column margins.

You can drag the column guides or use a dialog to adjust the top and bottom

column blinds and the left and right column margins.

Working with Text 97

To edit frame properties directly:

• Select the frame object, then drag column guide lines to adjust the

boundaries of the column.

(1) (2) (3)

The illustration above shows how the cursor will change when hovering over the

selected bounding box (1), after dragging inwards the column margin can be

adjusted (2), and after dragging downwards, the top margin blind can be moved

(3).

98 Working with Text

To edit frame properties using a dialog:

1. Select the frame and click Frame Setup on the Frame context

toolbar.

2. From the dialog, you can change the Number of columns, Gutter

distance between columns, Left Margin, Right Margin, and

enable/disable text wrapping around an object.

3. To change the column widths and blinds (top and bottom frame

margins), click a cell in the table and enter a new value.

How a story flows through a sequence of frames

You can have just one frame on its own, or you can have many frames. Frames

can be connected in linked sequences so that the story associated with a given

frame sequence flows through the first frame on to the next and keeps flowing

into frames in the link sequence.

A key difference from a word processor is that PagePlus does not normally add

or remove frames according to the amount of text. The text simply flows until

the text runs out (and some frames are left empty), or the frames run out (and

some text is left over), i.e.

• If the text runs out before the last frame, you have some empty frames.

These frames will be filled with text if you add more text to the story,

or if you increase the size of the story text.

• If there is still more text to go after filling the last frame, PagePlus

stores it in an invisible overflow area, remembering that it's part of

the story text. If you later add more frames or reduce the size of text in

a frame, the rest of the story text is flowed in.

PagePlus keeps track of multiple linked frame sequences, and lets you flow

several stories in the same publication. The Text Manager (accessed via the

Tools menu) provides an overview of all stories and lets you edit any story.

On text overflow, the frame's AutoFlow button can be used to create new

frames for the overflowed text. To control how the frame text is spread

throughout available frames, you can use Fit Text, Enlarge Text, or Shrink

Text. These options scale a story's text size. See Fitting text to the frames on p.

101.

Working with Text 99

Linking text frames

When a text frame is selected, the frame includes a Link button at the bottom

right which denotes the state of the frame and its story text, and which allows

you to control how the frame's story flows to following frames:

No Overflow

The frame is not linked to a following frame (it's either a standalone

frame or the last frame in a sequence) and the frame is empty or the end

of the story text is visible.

Overflow

The populated frame is not linked (either standalone or last frame) and

there is additional story text in the hidden overflow area. An

Autoflow button also appears to the left of the Link button.

Continued

The frame is linked to a following frame. The end of the story text may

be visible, or it may flow into the following frame. Note: The button

icon will be red if the final frame of the sequence is overflowing, or

green if there's no overflow.

There are two basic ways to set up a linked sequence of frames:

• You can link a sequence of empty frames, then import the text.

• You can import the text into a single frame, then create and link

additional frames into which the text automatically flows.

When frames are created by the AutoFlow option (for

example when importing text), they are automatically linked

in sequence.

To create a link or reorder the links between existing frames, you can use the

Link button under the frame (or the controls on the Frame context toolbar).

Remember to watch the cursor, which changes to indicate these operations.

100 Working with Text

• You can link to frames already containing text or are already in a link

sequence.

• If the frame was not part of a link sequence, its text is merged into the

selected text's story.

• Different frame sequences can be combined, creating unified story

text.

To link the selected frame to an existing frame:

• Click the frame's Link button (showing or .)

• Click with the Textflow cursor on the frame to be linked to.

To link the selected frame to a newly drawn frame:

• As above, but instead of clicking a "target" frame, either click on the

page (for a default frame) or drag across the page (to create a frame

sized to your requirements). The latter is ideal for quickly mapping out

linked frames across different pages.

To unlink the selected frame from the sequence:

• Click on , then click with the Textflow cursor on the same

frame.

Story text remains with the "old" frames. For example, if you detach the second

frame of a three-frame sequence, the story text remains in the first and third

frames, which are now linked into a two-frame story. The detached frame is

always empty.

To navigate from frame to frame:

• Click the Previous Frame or Next Frame button on the

Frame context toolbar.

Working with Text 101

Fitting text to frames

Fitting story text precisely into a sequence of frames is part of the art of laying

out publications.

If there's too much story text to fit in a frame sequence, PagePlus stores it in an

invisible overflow area and the Link button on the last frame of the sequence

displays ; an AutoFlow button appears next to the Link button. You

might edit the story down or make more room for it by adding an extra frame or

two to the sequence. Clicking the AutoFlow button adds additional frames and

pages as needed (see below).

Once frames are in position it's still possible to control how text is distributed

throughout the frame(s) via tools on the Frame context toolbar.

The Text Sizing flyout offers three tools for controlling how frame

text scales through the text frame. These are "once-off" operations

(compared to the "continuous" Autofit options shown below).

Fit Text

Click to scale the story's text size so it fits exactly into the available

frame(s); further text added to the frame will cause text overflow.

You can use this early on, to gauge how the story fits, or near the

end, to apply the finishing touch. Fit Text first applies small point

size changes, then small leading changes, then adjustments to the

paragraph space below value, until the text fits.

Enlarge Text

Click to increase the story's text size one increment (approx. 2%).

Shrink Text

Click to reduce the story's text size one increment.

Each frame's story text can adopt its own individual autofit setting as follows:

The AutoFit Options flyout offers three autofit options which

continuously act upon a selected frame's story text.

102 Working with Text

No Autofit

This is the normal mode of operation where, if selected, text won't

automatically scale throughout the selected text frame, possibly

leaving partly empty frames at the end of the frame sequence.

Shrink Text on Overflow

If selected, extra text added to a selected frame will shrink all

frame text to avoid text overflow.

Autofit

If selected, the frame will always scale text automatically by

adjusting text size (compare to Fit Text

which fits text once, with

any additional text causing text overflow).

AutoFlow

When importing text, it's a good idea to take advantage of the AutoFlow feature,

which will automatically create text frames and pages until all the text has been

imported. This way, enough frames are created to display the whole story. Then

you can gauge just how much adjustment will be needed to fit the story to the

available "real estate" in your publication.

If you add more text to a story while editing, or have reduced the size of frame,

you may find that an overflow condition crops up. In this case you can decide

whether to use AutoFit or click the frame's AutoFlow button.

To AutoFlow story text on the page:

• Click the AutoFlow button just to the left of the frame's

Link button.

If no other empty frames are detected, you'll be prompted to autoflow text into a

new frame(s) the same size as the original or to new frame(s) sized to the page.

If an empty frame exists anywhere in your publication, PagePlus will flow text

into that instead, before commencing with autoflow.

Working with Text 103

Using artistic text

Artistic text is standalone text you type directly onto a page. Especially useful

for headlines, pull quotes, and other special-purpose text, it's easily formatted

with the standard text tools.

Here are some similarities between frame text and artistic text. Both text types

let you:

• vary character and paragraph properties, apply named text styles, edit

text in WritePlus and even import text.

• apply different line styles, fills (including gradient and bitmap fills),

and transparency.

• access text via the Text Manager.

• track font usage with the Resource Manager.

• embed inline images.

• apply 2D/3D filter effects and rotate/flip.

• use proofing options such as AutoSpell/Spell Checker, Proof Reader,

and Thesaurus.

And some differences...

• You can initially "draw" artistic text at a desired point size, and drag it

to adjust the size later. Frame text reflows in its frame upon frame

resize (but doesn't alter its text size).

• Artistic text can be applied to a path but frame text cannot.

Working with Text 105

• To resize freely, hold down the Shift key while dragging.

To edit artistic text:

• Drag to select a range of text, creating a blue selection.

You can also double-click to select a word.

Now you can type new text, apply character and paragraph formatting, edit

the text in WritePlus, apply proofing options, and so on.

Putting text on a path

"Ordinary" straight-line artistic text is far from ordinary—but you can extend its

creative possibilities even further by flowing it along a curved path.

The resulting object has all the properties of artistic text, plus its path is a Bézier

curve that you can edit with the Pointer Tool as easily as any other line! In

addition, text on a path is editable in some unique ways, as described below.

106 Working with Text

To apply a preset curved path to text:

1. Create an artistic text object.

2. With the text selected, on the Text context toolbar, click the

Path Text flyout and choose a preset path.

The text now flows along the specified path, e.g. for "Path - Top Circle".

To add artistic text along an existing line or shape:

1. Create a freehand, straight, or curved line (see Drawing and editing

lines on p. 185) or a shape (see Drawing and editing shapes on p. 190).

2. Choose the Artistic Text Tool from the Artistic Text flyout on

the Tools toolbar.

3. Bring the cursor very close to the line. When the cursor changes to

include a curve, click the mouse where you want the text to begin.

4. Begin typing at the insertion point. Text flows along the line, which has

been converted to a path.

Working with Text 107

To fit existing text to an existing line or shape:

1. Create an artistic text object.

2. Create a freehand, straight, or curved line or a shape.

3. Select both objects. On the Tools menu, choose Fit Text to Curve

from the Tools menu. The text now flows along the specified path.

To create text and path at the same time:

1. Choose one of the Path Text tools from the Text flyout:

The Freehand Path Text Tool lets you sketch a curved line in

a freeform way

The Straight Path Text Tool is for drawing a straight line

The Curved Path Text Tool lets you join a series of line

segments (which may be curved or straight) using "connect the

dots" mouse clicks

2. Create a line on the page. Your line appears as a path with an insertion

point at its starting end (for a curved path you'll need to press Esc or

double-click to get the insertion point).

3. Begin typing at the insertion point. Text flows along the path.

To remove the text path:

1. Select the path text object.

2. Click the Path - None button on the Text context toolbar's Path

flyout.

The text remains as a straight-line artistic text object and the path is permanently

removed.

108 Working with Text

Editing text on the page

You can use the Pointer Tool to edit frame text, table text, or artistic text

directly. On the page, you can select and enter text, set paragraph indents and

tab stops, change text properties, apply text styles, and use Find and Replace.

For editing longer stories, and for more advanced options, choose WritePlus

(Edit Story… from the Edit menu).

Selecting and entering text

The selection of frame text, artistic text, and table text follows the conventions

of the most up-to-date word-processing tools. The selection area is shaded in

semi-transparent blue for clear editing.

Double-, triple- or quadruple-click selects a word, paragraph or all text,

respectively. You can also make use of the Ctrl-click or drag for selection of

non-adjacent words, the Shift key for ranges of text.

To edit text on the page:

1. Select the Pointer Tool, then click (or drag) in the text object. A

standard insertion point appears at the click position (see below),

- or -

Select a single word, paragraph or portion of text is already selected.

2. Type to insert new text or overwrite selected text, respectively.

To start a new paragraph:

• Press Enter.

Working with Text 109

To start a new line within the same paragraph (using a "line break"

or "soft return"):

• Press Shift+Enter.

The following two options apply only to frame text. You can use these shortcuts

or choose the items from the Insert/Break submenu.

To flow text to the next column (Column Break), frame (Frame

Break) or page (Page Break):

• Press Ctrl+Enter, Alt+Enter or Ctrl+Shift+Enter, respectively.

To switch between insert mode and overwrite mode:

• Press the Insert key.

To show special characters:

• Click the drop-down arrow on the View toolbar, either for

Show Special Characters (paragraph marks and breaks; see below)

or Show Spaces (Show Special Characters plus tabs, non-breaking

spaces, hyphenation points, and "filled" normal spaces).

Copying, pasting, and moving text

You can easily copy and paste text using standard commands; drag and drop of

text is also supported.

110 Working with Text

Setting paragraph indents

When a text object is selected, markers on the horizontal ruler indicate the left

indent, first line indent, and right indent of the current paragraph. You can adjust

the markers to set paragraph indents, or use a dialog.

• The Left indent is set in relation to the object's left margin.

• The 1st line indent is in relation to the left indent.

• The Right indent is in relation to the object's right margin.

For details on setting frame margins, see Frame setup and layout (on p. 96).

To set the indents of the current paragraph:

• Drag the appropriate ruler marker(s).

- or -

• For quick left indents, select the Increase Level or

Decrease Level button to increase or decrease indent, respectively.

Indent is by the currently set default tab stop distance.

- or -

• To adjust indent settings numerically, choose Paragraph... from the

Format menu. In the Indentation box, you can enter values for Left,

Right, 1st Line, or Hanging indents.

Working with Text 111

Setting tab stops

To set a tab stop:

1. Select the paragraph(s) in which you want to set tab stops.

2. Click the ruler intersection button until it changes to the type of tab

you want: (Left, Centre, Right, or Decimal).

Left Centre Right Decimal

3. Click on the horizontal ruler where you want to set a tab stop. You'll

see your tab stop appear.

• To move a tab stop, drag it to a new ruler position.

• To delete a tab stop, drag it off the ruler.

If you want to set precise measurements for tabs, right-

click the frame and choose Text Format, then select

Tabs... from the submenu.

Working with Unicode text

PagePlus fully supports Unicode, making it possible to incorporate foreign

characters or special symbols.

• To paste Unicode text from the Clipboard to the page, use Edit>Paste

Special..., then select "Unformatted Unicode Text."

• Insert Unicode characters directly into your text by typing your

Unicode Hex value and pressing Alt+X. The Alt+X keyboard

operation toggles between the displayed character (e.g., @) and its

Hex value (e.g., U+0040) equivalent.

• To export text in Unicode format, use WritePlus.

112 Working with Text

Using Find and Replace

You can search publication text for an extraordinary variety of items: not just

words or parts of words, but a host of character and paragraph attributes such as

fonts, styles, alignment, bullets and numbering, missing fonts, drop caps... even

inline graphics and more! Once located, you can replace items either globally, or

on a case-by-case basis.

To use Find and Replace on frame text:

1. Choose Find & Replace... from the Edit menu.

2. In the dialog, type the text to be found in the Find box and its

replacement text (if any) in the Replace box. Click the down arrows to

view recent items. Click either box's button to use flyout menus to

select formats or special characters, or define a regular expression (for

a wildcard-type search).

3. Select the Range to be searched: Current Story (just the currently

selected text object or story), or All Stories (all text), or Current

Selection (only used with the Replace All function to operate on the

currently selected text).

4. Select Match whole word only to match character sequences that

have white space (space, tab character, page break, etc.) or

punctuation at each end, or which are at the start/end of a paragraph.

Select Match case for case-sensitive search. Select Regular

expressions to treat the contents of the Find box as an expression,

rather than as a literal string to be found.

5. Click Find Next to locate the first instance of the Find text.

- or -

Click Select All to highlight all instances of matching text in your

document simultaneously.

6. Click Replace if you want to substitute with replacement text.

Alternatively, click Find Next again to skip to the next matching text.

Continue using the Replace option as required until you reach the end

of your document.

- or -

Click Replace All to replace all instances of the found text with the

replacement text at the same time. PagePlus reports when the search is

completed.

Working with Text 113

Setting text properties

PagePlus gives you a high degree of typographic control over characters and

paragraphs, whether you're working with frame text, table text, or artistic text.

To apply basic text formatting:

1. Select the text.

2. Use buttons on the Text context toolbar to change text style, typeface.font,

point size, attributes, paragraph alignment, or level

To clear local formatting (restore plain/default text properties):

• Select a range of text with local formatting.

• Click on the Clear Formatting option on the Text context toolbar's

text styles drop-down list (or Text Styles tab).

114 Working with Text

Using fonts

One of the most dramatic ways to change your document's appearance is to

change the fonts used in your artistic text, frame text, or table text. Applying

different fonts to a character or entire paragraph can communicate very different

messages to your intended readership.

Font assignment is very

simple in PagePlus, and can

be done from the Fonts tab,

Text context toolbar, or in the

Character dialog (via right-

click, or from the Format

menu).

Working with Text 115

The Fonts tab lets you:

• Apply fonts easily without dialog navigation.

• Assign fonts to be Websafe or favourites.

• View most recently used, Websafe, and your favourite fonts

simultaneously.

• Search for installed fonts via search box.

• Hover-over preview of fonts applied to your document's text

(optional).

• Change a font for another throughout your publication or website (by

right-click Select All).

• Access Serif FontManager (if purchased).

The Fonts tab is automatically hidden by default, but can be viewed by

clicking the arrow button at the left of your workspace. You may also need to

click the Fonts label to display the Fonts tab.

Assigning and previewing fonts

The fonts shown in the Fonts tab represent the currently installed fonts on your

computer. This means that these fonts are available to format any selected

character or paragraph.

To assign a font:

• Select some text, then click on the font name in the Fonts tab to assign

the font to the text.

You can preview how fonts will appear on your selected text by enabling

PagePlus's font preview feature.

116 Working with Text

To preview fonts:

1. From the tab's Tab Menu button (top-right of tab), check the

Preview Font option.

2. Select a section of text (a letter, word, or paragraph) in your

document.

3. On the Fonts tab, hover over any font in the list. The selected text will

update to show how the font will appear in situ.

4. (Optional) Click on the font in the Fonts tab to assign the font to the

text.

Changing common fonts

Changing one font for another is very simple for a single portion of text, but the

Fonts tab can take things a step further by allowing a font to be located

throughout the entire document (see above), and if necessary, swapped for

another font. It's simple to then re-assign a different font to the selected text.

Working with Text 117

To select (and change) a font throughout your document:

1. Right-click a font displayed in the Fonts tab.

If the font is used in your document, you'll see a "Select All n

Instance(s)" message (n is the number of times the font is used). If

there are no occurrences, you'll get a "Not currently used" message.

2. Click the message label, making it shaded in blue—text formatted

with the chosen font is selected.

3. Hover over font names in your font list. Click on a chosen font to

apply it to the selected text (if you've used the Used fonts search you

may need to clear the results before selecting a replacement font).

Substituting fonts

Font substitution issues may arise when opening PagePlus Publications. This is

because the fonts used in the original document may not be present on the target

computer. If this occurs, font substitution of that unavailable font can be

initiated via a pop-up dialog.

118 Working with Text

PagePlus's font substitution mechanism makes use of the PANOSE Font

Matching System which intelligently finds the best font substitution match

between a missing and a locally available font. By default, clicking OK will

substitute the missing font for a locally available standard font (e.g., Arial)

automatically. Optionally, you can manually substitute the missing font with the

font of your choosing by enabling the Edit font substitutions manually button

instead.

A third option, is to use Serif's FontManager program which can search and load

uninstalled fonts if located (fonts are uninstalled after use). See Using

FontManager on p. 120.

To avoid font substitution, try to source original fonts from

the originating PC if possible.

When importing PDF files, PagePlus attempts to reuse

embedded fonts and perform font substitution described.

To manually substitute a font on loading a publication:

1. Enable the Edit font substitutions manually button on the initial

dialog, and click OK.

2. From the Resource Manager, click the Fonts tab, and select the font

with status "Missing".

3. Click .

4. From the Substitute Missing Fonts dialog, choose a replacement font

from the Available fonts list box ensuring that the Bold and/or Italic

options are checked if necessary. Some fonts may be a more

acceptable substitute with the bold or italic style set.

5. Click Add<< to place the font in the Substitute with box. This box

can contain more than one font—your first choice and a secondary

font (e.g., Arial or Times New Roman). A secondary font (perhaps a

more widely available font) is particularly useful if you want to

provide an alternative to your first choice substituted font. You should

always place your first choice at the top of the list with the Move up

or Move down buttons.

Working with Text 119

The dialog shows both fonts for substitutions, e.g.

The Adamsky SF font is first choice, with Arial used as a secondary

font.

6. Click OK.

Reset the Substitute with box by clicking the Default

button. This will replace the fonts listed with a single font,

e.g. Arial or Times New Roman, as governed by Windows

(this is not configurable).

To manually substitute a font any time:

1. Select Resource Manager from the Tools menu.

2. Choose the Fonts tab, select a font, then click .

3. In the dialog, select the missing font to be substituted from the Font to

substitute drop-down menu.

4. Carry out font substitution as described in the previous procedure.

Repeat for each font to be substituted using the Font to substitute

drop-down menu.

120 Working with Text

Using FontManager

FontManager is a standalone Serif application that works alongside PagePlus

with respect to font substitution. Its main feature is to locate and dynamically

install a publication's missing fonts. The following procedure assumes

FontManager is installed.

The Font Substitution dialog will indicate fonts found by

FontManager with the status "Located."

To install fonts dynamically with FontManager:

1. Launch Serif PagePlus and open a PagePlus publication.

2. From the dialog, enable the Use the FontManager... option (greyed

out if FontManager is not installed). This locates and dynamically

installs any missing fonts which are currently uninstalled but are

present on your computer.

When the current session is closed, the dynamically installed fonts will uninstall

automatically.

Using text styles

PagePlus lets you use named text styles (pre- or user-defined), which can be

applied to frame text, table text, artistic text, index text or table of contents text.

A text style is a set of character and/or paragraph attributes saved as a group.

When you apply a style to text, you apply the whole group of attributes in just

one step. For example, you could use named paragraph styles for particular

layout elements, such as "Heading 1" or "Body," and character styles to convey

meaning, such as "Emphasis," "Strong," or "Subtle Reference."

Working with Text 121

Styles can be applied to

characters or paragraphs

using either the Text

context toolbar or the

Text Styles tab. Both

paragraph and character

styles can be managed

from the Text Style

Palette.

Paragraph and character styles

A paragraph style is a complete specification for the appearance of a

paragraph, including all font and paragraph format attributes. Every paragraph in

PagePlus has a paragraph style associated with it.

• PagePlus includes a built-in default paragraph style called "Normal"

which is left-aligned, 12pt Times New Roman. You can modify the

"Normal" style by redefining any of its attributes, and create or adopt

any number of new or pre-defined paragraph styles having different

names and attributes.

• Applying a paragraph style to text updates all the text in the paragraph

except sections that have been locally formatted. For example, a single

word marked as bold would remain bold when the paragraph style was

updated or changed.

A character style includes only font attributes (name, point size, bold, italic,

etc.), and you apply it at the character level—that is, to a range of selected

characters—rather than to the whole paragraph.

122 Working with Text

• Typically, a character style applies emphasis (such as italics, bolding

or colour) to whatever underlying font the text already uses; the

assumption is that you want to keep that underlying font the same. The

base character style is shown in the Text Styles tab (or palette) as

"Default Paragraph Font," which has no specified attributes but

basically means "whatever font the paragraph style already uses."

• Applying the Default Paragraph Font option from the Text Styles tab

(or the Text context toolbar's Styles box) will strip any selected local

character formatting you've added and will restores original text

attributes (paragraph styles are not affected).

• As with paragraph styles, you can define any number of new character

styles using different names and attributes (or adopt a pre-defined

character style).

Working with named styles

The named style of the currently selected text is displayed

in either the Text Styles tab or the drop-down Styles box on the Text context

toolbar. A character style (if one is applied locally) may be shown; otherwise it

indicates the paragraph style.

You can preview any style in the tab and then apply it to a word, paragraph, or

story.

To apply a named style:

1. Using the Pointer Tool, click in a paragraph (if applying a paragraph

style) or select a range of text (if applying a character style).

2. Display the Text Styles tab and select a style from the style list.

- or -

On the Text context toolbar, click the arrow to expand the Styles drop-

down list and select a style name.

The Text Style tab highlights the paragraph or character style applied to any

selected text.

Working with Text 123

As both paragraph and character formatting can be applied to the same text, all

of the current text's formatting is displayed in the Current format box on the

tab. In the example below, currently selected text has a Strong character style

applied over a Normal paragraph style.

To update a named style using the properties of existing text:

1. Make your desired formatting changes to any text that uses a named

style.

2. On the Text Styles tab, right-click the style and choose Update

All text using the named style, throughout the publication, takes on the new

properties.

To create a new style:

1. On the Text Styles tab, select the style on which you want your new

style to be based.

2. Click the button.

Alternatively, Choose Text Style Palette... in the Format menu, and

with a "base" style selected in the dialog, click the Create... button.

3. In the Text Style dialog, define the style Name, the style to be Based

on, Style for the following paragraph, and the style to be changed to

if Increase Level is applied. Check Always list in Studio to ensure

the style will always appear in the Text Styles tab.

4. In the left tree menu change any character or paragraph attributes, tabs,

bullets, and drop caps you want to include in the new style definition.

5. Click OK to create the style, or Cancel to abandon changes.

Working with Text 125

• From the dialog, click Remove. For deletion of multiple styles, check

multiple style names first. For removal of all or unused styles, use

appropriate buttons.

Take care when deleting styles. Styles based on a checked

"parent" style will be checked for deletion.

Removing local formatting

To return characters and/or paragraphs back to their original formatting, click on

the Clear Formatting option in the Text Styles tab. This is great for reverting

some formatting which hasn't quite worked out! You can clear the formatting of

selected characters, paragraphs, or both depending on what text is currently

selected. The following table indicates the effects of different types of text

selection on clear formatting.

Selection Clicking Clear Formatting affects..

Word Character

Range of text Character

Single paragraph Character and Paragraph

Multiple paragraphs Paragraph

Story text Character and Paragraph

Text frame Character and Paragraph

You also have the flexibility to be more explicit about how clear formatting is

applied by clicking on the Clear Formatting option's drop-down arrow, i.e.

126 Working with Text

To remove local formatting:

1. Select locally formatted characters or paragraph(s) as described in the

above table.

2. Either:

• Select Clear Formatting from the Styles drop-down list on the

Text context toolbar.

- or -

• On the Text Styles tab, click the Clear Formatting option.

- or -

From the same tab, select Apply to Both from the drop-down

menu or Clear Text Formatting from the Format menu).

- or -

Select Apply to Character to remove all local character

formatting (leaving paragraph formatting untouched).

- or -

Select Apply to Paragraph to remove all local paragraph

formatting (leaving character formatting untouched).

Like Clear Formatting, you can use Reapply Styles on the Text Styles tab (or

Text context toolbar) to clear all local overrides leaving the default text.

However, where Clear Formatting reverts the text to Normal style, Reapply

styles reverts the text back to its current name style. Use Apply to Character

(retaining paragraph styles overrides), Apply to Paragraph (retaining character

style overrides), and Apply to Both to remove both character or paragraph style

overrides simultaneously.

If you prefer, you can remove a style's formatting, enabling you to start building

up your text style again. Choose Manage Styles button on the Text Styles tab,

click the Modify button, then click the Clear All button from the General

section.

Changing common styles

Changing one character or paragraph style for another is very simple for a single

portion of text. However, in PagePlus, it's just as easy to swap one style for

another by selecting multiple instances of the style and choosing an alternative

style. This swaps styles across paragraphs and throughout entire stories all at the

same time.

128 Working with Text

To wrap text around an object:

1. Select the object around which you want the text to wrap.

2. Click the Wrap Settings button on the Arrange toolbar..

3. Select the manner in which text will wrap around the object by

clicking a sample, i.e.

4. Choose which side(s) the chosen wrapping method will be applied,

again by clicking a sample.

The examples show tight wrapping applies to the right of the object

only.

5. Click OK.

Working with Text 129

In addition, you can specify the Distance from text: the "standoff" between the

object's wrap outline and adjacent text. (The wrap outline is a contour that

defines the object's edges for text wrapping purposes.) Different object types

have different initial wrap outlines. For QuickShapes, the wrap outline

corresponds exactly to the object's edges, while for closed shapes the outline is a

rectangle.

You can manually adjust the wrap outline using the Curve context toolbar for

more precise text fitting. See PagePlus help for more information.

Creating a bulleted or numbered list

You can turn a series of paragraphs into bulleted, numbered or multi-level

lists. Bullets are especially useful when listing items of interest in no specific

order of preference, numbered lists for presenting step-by-step procedures (by

number or letter), and multi-level lists for more intelligent hierarchical lists with

prefixed numbers, symbols, or a mix of both, all with supporting optional text

(see Using multi-level lists on p. 131).

Bulleted list Numbered list Multi-level list

PagePlus lets you create simple lists directly from the Text context toolbar or

choose from a preset bullet, number or multi-level lists via dialog. If you want to

go a step further you can create custom list styles by selecting your own

symbols, numbers and letter formats. You then have the option of replacing an

existing preset with your own preset based on your own custom list style.

Lists can be applied to normal text (as local formatting) or to text styles equally.

130 Working with Text

To create a simple bulleted or numbered list:

1. Select one or more paragraphs.

- or -

Click in a paragraph's text.

2. Select Bulleted List or Numbered List from the Text

context toolbar.

The list style used is the first preset shown in the Bullets & Numbering dialog

described below.

To create a bulleted or numbered list (using presets):

1. Select one or more paragraphs.

- or -

Click in a paragraph's text.

2. Select Bullets & Numbering... from the Format menu.

3. From the Text Style dialog, choose Bullet, Number, or Multi-Level

from the Style drop-down menu.

4. Select one of the preset formats shown by default.

- or -

For a custom list, click the Details button to display, then alter custom

options.

5. Click OK to apply list formatting.

For number and multi-level lists, check Restart

numbering to restart numbering from the current cursor

position in the list; otherwise, leave the option unchecked.

Turn off list formatting by clicking or on the Text

context toolbar's again.

Working with Text 131

Using multi-level lists

For multi-level lists, as opposed to bulleted and numbered lists, you can set a

different character (symbol, text or number) to display at each level of your list.

Levels are normally considered to be subordinate to each other, where Level 1

(first level), Level 2 (second), Level 3 (third), etc. are of decreasing importance

in the list. For example, the following simple multi-level numbered passage of

text is arranged at three levels.

The flexibility of PagePlus's multi-level bullet and numbering system means that

you have full control over what gets displayed at each level. For this reason, no

common numbering schema needs to exist between levels, i.e. the list could

equally be prefixed with a different symbol, text prefix, or number combination

at each level.

If you apply a multi-level preset to a range of text you'll get a list with the

preset's Level 1 format applied by default. Unless you use text styles, you'll have

to change to levels 2, 3, 4, etc. to set the correct level for your list entry.

Changing list levels on selected paragraphs:

• Click the Increase Level or Decrease Level button on the

Text context toolbar to increment or decrement the current level by

one.

132 Working with Text

The multi-level presets offer some simple but commonly used schemas for

paragraph list formatting. However, if you want to create your own lists or

modify an existing list (your own or a preset), use the Details button in the Text

Style dialog when Multi-Level style is selected. See online Help for more

details.

Assigning bullets, numbers, and levels to styles

The lists discussed so far are usually applied as local formatting to a single style,

typically "Normal" or "Body". To prove this, you'll see the list structure

disappear if you apply Clear Formatting (from the Text Styles tab or Text

context toolbar's Styles drop-down menu) on the selected list.

If you're working on long documents, you may be using pre-assigned text styles

(Heading 1, Heading 2, indent, etc.) to format your document rather than using

the above local formatting. You can use such text styles along with list styles to

number headings or paragraphs automatically without the need to repetitively

format headings or paragraphs as lists. As an example, headings and paragraphs

in technical and legal documents are typically prefixed by numbers for easy

reference. The advantage of using a style-driven approach is that you can let the

numbering take care of itself while you concentrate on applying styling to your

document.

If you plan to create your own multi-level paragraph styles, make use of the

Style for Increase Level option when creating text styles. This sets the

paragraph style that will be automatically applied to text if Increase Level is

applied from the context toolbar; another advantage is that if you apply a multi-

level style to text, the associated next level's style will be made available in the

Text Styles tab.

PagePlus lets you easily associate any bulleted, numbered or multi-level list

style (either preset or custom list) to an existing text style. See Using text styles

on p. 120.

Using AutoCorrect

The AutoCorrect feature overcomes common typing errors and lets you build a

custom list of letter combinations and substitutions to be applied automatically

as you type. The feature can be applied to frame text, table text, and artistic text.

If you prefer to address spelling issues in larger doses, at any point along the

way you can run the Spell Checker or spell as you type.

Working with Text 133

AutoCorrect

To set options for automatic text correction:

1. Choose Options... from the Tools menu and select the Text>Auto-

Correct page.

2. Check your desired correction options as required.

To create a correction list:

1. In the Replace field, type a name for the AutoCorrect entry. This is

the abbreviation or word to be replaced automatically as you type. For

example, if you frequently mistype "product" as "prodcut," type

"prodcut" in the Replace box.

2. In the With field, type the text to be automatically inserted in place of

the abbreviation or word in the Replace field.

3. Click the Add button to add the new entry to the list.

4. To modify an entry in the correction list, select it in the list, then edit it

in the Replace and With field above. Click the Replace button below.

5. To remove an entry, select it and click Delete.

To turn off AutoCorrect:

• Uncheck Replace text while typing.

Spell-checking

The Spell Checker lets you check the spelling of a single word, selected text, a

single story, or all stories in your publication. You can customize the built-in

dictionary by adding your own words.

To help trap typographic errors and fix spelling problems while creating text,

use AutoCorrect and Check spelling as you type.

134 Working with Text

Multilingual spell checking is supported by use of up to 14 dictionaries. Any

language can be enabled globally from Tools>Options>Options>General or

applied specifically to text or paragraphs via the Language Selector in the

Character tab. Spell checking can be turned off temporarily by selecting "None"

as a language type—this could be useful when working with text containing lots

of unusual terms (perhaps scientific or proprietary terminology).

To check spelling:

1. (Optional) To check a single story, first make sure the text or text

object is selected.

2. Choose Spell Checker... from the Tools menu.

3. (Optional) In the dialog, click Options... to set preferences for

ignoring words in certain categories, such as words containing

numbers or domain names.

4. Select Check currently selected story only, Check all stories on the

current page, or Check all stories in my publication to select the

scope of the search.

5. Click Start to begin the spelling check.

When a problem is found, PagePlus highlights the problem word. The dialog

offers alternative suggestions, and you can choose to Change or Ignore this

instance (or all instances) of the problem word, with the option of adding the

problem word to your dictionary.

6. Spell checking continues until you click the Close button or the spell-

check is completed.

Check spelling as you type

Use the Check spelling as you type feature to firstly mark possible problem

words in your text in red, and secondly offer a range of alternative correct

spellings to replace the problem words.

Working with Text 135

To check spelling as you type:

• With the Check spelling as you type feature turned on (from

Tools>Options>Options>General), place an insertion point in a

marked word by clicking, then right-click. You'll see alternative

spellings on the context menu.

• To replace a marked word, choose an alternative spelling from the

menu.

• To tell PagePlus to ignore (leave unmarked) all instances of the

marked word in the publication, choose Ignore All from the right-

click menu (or just Ignore for this instance only).

• To add the marked word (as spelled) to your personal dictionary,

choose Add to Dictionary from the right-click menu. This means

PagePlus will subsequently ignore the word in any publication.

• Select Check Spelling to run the Spell Checker described above.

Automatic proofreading

The Proof Reader checks for grammar and readability errors in text in your

publication. You can use Proof Reader from either PagePlus or WritePlus.

To start automatic proofreading:

1. To check a single story, first make sure the text or text object is

selected.

2. Choose Proof Reader... from the Tools menu.

3. If necessary, click the Options button to set options for proofreading,

including a spell-check option and the level of formality (with checks

for rule types).

4. Select options to Check currently selected story only, Check all

stories on the current page, or Check all stories in my publication

to select the scope of the search.

5. Click Start to begin proof reading.

136 Working with Text

When a problem is found, PagePlus highlights the problem word. The dialog

offers alternative suggestions, and you can choose to Change or Ignore this

instance (or all instances) of the problem word.

6. Proofreading continues until you click the Close button or the process is

completed.

Using the thesaurus

The Thesaurus lets you find synonyms, definitions, and variations of words in

your publication text. You can use the Thesaurus from either PagePlus or

WritePlus.

To display the Thesaurus:

1. To look up a specific word, first drag to highlight it.

2. Choose Thesaurus... from the Tools menu.

3. To look up a different word, type it into the "Replace/Look Up" box

and click the Look Up button.

If the selected word or word entered is found in the Thesaurus database:

• The "Meanings" list shows definitions for the word in the "Looked

Up" box. Initially, the first definition is selected.

• The "Synonyms" list shows synonyms for the definition selected in the

"Meanings" box. Initially, the first synonym appears in the

"Replace/Look Up" box.

To pop a new word into the "Replace/Look Up" box:

• Click the word in the "Synonyms" list.

- or -

Type a new word directly into the "Replace/Look Up" box.

You can navigate indefinitely through the thesaurus by selecting the specific

meaning, followed by the specific synonym you are interested in and then

clicking on the Look Up button to get a new range of meanings and synonyms

for the new word.

Working with Text 137

To replace the original word:

• Click the Replace button to replace the original word (selected in your

text) with the word in the "Replace/Look Up" box.

To exit the thesaurus:

• Click the Cancel button.

Creating text-based tables

Tables are ideal for presenting text and data in a variety of easily customizable

row-and-column formats, with built-in spreadsheet capabilities.

Each cell in a table behaves like a mini-frame. Like frame text you can vary

character and paragraph properties, apply named text styles, apply photo-based

borders, embed inline images, apply text colour fills (solid, gradient, or bitmap),

track font usage with the Resource Manager, and use proofing options such as

AutoSpell/Spell Checker, Proof Reader, and Thesaurus. Some unique features

include number formatting and formula insertion.

138 Working with Text

Feature Supported

Resize/move table 

Rotate table 1

Rotate table text (in cell) 1

Sort table contents 

Solid fill and border colour 

Gradient and bitmap fill 

Transparency 1

Borders 1

Warp 1

2D/3D Filter effects 1

Instant 3D 1

QuickClear/QuickFill/AutoFormat 

Edit cell text in WritePlus 

View cell text in Text Manager 

Pasting of Excel cell contents 

1 If applied, will export table as a graphic (Web Publishing mode only).

Table text doesn't flow or link the way frame text does; the

Frame context toolbar's text-fitting functions aren't

applicable.

Rather than starting from scratch, PagePlus is supplied with a selection of pre-

defined table formats, i.e. templates, that can be used. Simply pick one and fill

in the cells with content.

Working with Text 139

PagePlus lets you:

• Edit the pre-defined format before adding a new table to the page.

• Create your own custom formats without creating a table. See

Creating custom table formats in online Help.

• Edit existing tables to fit a different format (pre-defined or custom).

To create a table:

1. On the Tools toolbar, choose the Table Tool from the Table

flyout.

2. Click on the page or pasteboard, or drag to set the table's dimensions.

The Create Table dialog opens with a selection of preset table

formats shown in the Format window.

3. Step through the list to preview the layouts and select one. To begin

with a plain table, select Default.

4. (Optional) Click if you want to further customize your chosen

format. See Creating custom table formats.

5. Set the Table Size. This is the number of rows and columns that make

up the table layout.

6. Click OK.

Plan your table layout in advance, considering the number

of rows/columns needed!

The new table appears on the page, and the Table toolbar appears to assist with

entering and formatting spreadsheet data.

Working with Text 141

• Fill Right or Fill Down will respectively replicate the contents of a

row or column’s first cell across the entire selected row or column.

Click the row or column header's button, and choose the option

from the flyout menu. To create a sequence of numbers or entries

across cells, use QuickFill and QuickClear (see online Help).

The copy and paste of Microsoft Excel spreadsheet cell contents into

any PagePlus table is also possible.

• To move cell contents within the same table, select the cell(s),

and hover over the cell border(s) until the move cursor is shown—

click and drag the cell to its new cell location.

• To format selected text, apply character and paragraph properties or

text styles as with any text, from the Text context toolbar (or Format

menu).

• To rotate selected text, right-click and choose Table>Cell Properties.

On the Orientation tab, use the rotation dial to set a rotation angle or

enter a specific value into the input box.

• Table text can be sorted by row, column, multi-row, multi-

column regions or entire table using the Sort button from the context

toolbar.

• Characters as part of table text can take line, gradient, and bitmap fill

properties.

• Table text shares default properties separately from other text types

(artistic, frame, or shape). For details, see Updating and saving

defaults on p. 25.

• To format numbers and insert formulas, switch on the

Spreadsheet functions button on the Table context toolbar. For more

details, see online Help.

142 Working with Text

To change the table's structure and appearance:

• To select a cell, click on the edge of a cell. To select more than one

cell, click in one cell and drag across the others, one row or column at

a time.

• To adjust row or column size, drag the cursor shown when

hovering over the separating lines in the table row or column

headings. Note that you can adjust a row's height independent of the

amount of text it contains. For absolute row/column sizing, choose Set

Column Width(s) or Set Row Height(s) from the Table menu. For

individual columns, click the column or row header's button,

choosing Set Width or Set Height. You can resize your columns

without affecting the overall table width by adjusting the column

heading with Ctrl-drag.

• To distribute rows or columns, select the entire table or just a

selection of rows or columns, then choose Evenly Distribute>Rows

or Evenly Distribute>Columns from the Table menu. To honour

table width, a cell's text may wrap when distributing columns.

To evenly distribute rows in a column, click the column's button

and choose Evenly Distribute Rows. Conversely, use the equivalent

button (and Evenly Distribute Columns command) at a row header to

distribute columns on the chosen row.

• Choose Autofit to Contents>Column(s) from the Table menu to

reduce or increase the size of selected columns to fit to the text of the

greatest width. An equivalent option exists for rows.

Working with Text 143

• For an individual column or row, click its header's button,

choosing Autofit Row to Contents or Autofit Column to Contents,

respectively.

• To delete multiple rows or columns, select them (or cell text), then

choose Delete from the Table menu, then either Row(s) or Column(s)

from the submenu. For an individual column or row, click the header's

button and choose Delete.

• To insert/remove columns in an existing table, click and drag

left/right on the header after the end of the last table column; columns

are added or removed as you drag. For insertion of rows, drag

up/down on the header at the end of the last row.

Alternatively, select one or more cells, then choose Insert from the

Table menu (Table>Insert from the right-click menu), then either

Rows... or Columns... from the submenu. In the dialog, specify how

many to add, and whether to add them before or after the selected

cells.

• To merge cells into larger cells that span more than one row or column

(for example, a column head), select a range of cells and choose

Merge Cells from the Table menu. The merged cell displays only the

text originally visible in the top left selected cell. The original cells

and their text are preserved, however—to restore them, select the

merged cell and choose Separate Cells from the Table menu.

To merge all cells in an individual column or row, click the column or

row header's button, choosing Merge Cells. Do the equivalent

with the Separate Cells command to split cells.

• To copy cell contents (including text, formatting, borders, and

colours) to a new cell in the same table, select the cell(s), press the

Ctrl key and hover over the cell border(s) until the copy cursor is

shown—click and drag the copied cell to its new cell location.

144 Working with Text

• To apply a coloured background to a whole table, hover over the

top-left hand corner of the table until you see a cursor—click once,

and then use the Colour tab or Swatches tab to apply a colour fill. (See

Applying solid colours on p. 217).

• To apply a coloured background to specific cells, select the cell(s) and

again use the Colour tab or Swatches tab to colour the cells.

Using AutoFormat

To use style presets to customize the table's appearance:

1. Choose AutoFormat... from the Table menu. The dialog presents a

list of table formats, which differ in their use of cell styles (lines, fills,

font, and alignment).

2. Select a format from the Format list. To restore plain formatting,

choose [Default].

3. (Optional) Check Preserve local formatting to retain any local

formatting applied over the original table's format.

4. Click OK.

You can modify a table format at any time, saving it for future use. See Creating

custom table formats for more information.

Setting Cell Properties

To customize the appearance of one or more cells "by hand":

1. Select the cell(s), row(s) or column(s).

2. Click the Cell Properties button on the Table context toolbar.

- or -

For a whole column or row only, click the column or row header's

button, choosing Cell Properties....

3. Use the dialog's Border, Fill, Transparency, Margins, and

Orientation tabs to apply cell formatting, then click OK.

Working with Text 145

Inserting a calendar

The Calendar Wizard helps you design month-at-a-glance calendars for use in

your publication.

The calendar is created as a scalable text-based table so you can edit text using

the standard text tools. The properties of a selected calendar are similar to those

of a table, and can be modified identically (see Manipulating tables on p. 140).

Like custom table formats you can create your own custom calendar formats.

The wizard lets you set up the month/year and calendar style/format, and

controls the inclusion of personal events and/or public holidays. The Calendar

Event Manager lets you add personal events before or after adding a calendar

to the page.

If you have adopted a calendar-based design template, you'll be initially

prompted to configure global calendar details via a User Details dialog. This

updates all calendar details throughout your PagePlus document—in the same

way that you'd set up the date (along with the time) on some alarm clocks.

For calendar-specific properties, a context toolbar lets you change an existing

calendar's month/year, modify calendar-specific properties, and manage

calendar events (both personal and public holidays).

At any time, you can update calendar details throughout your publication via Set

User Details—in the same way that you'd set up the date (along with the time)

on some alarm clocks. This is especially useful if you want to update the year on

a year-to-view page, composed of 12 monthly calendars—you only need to

change the year in one place.

146 Working with Text

To insert a calendar:

1. Click the Table flyout on the Tools toolbar and choose Insert

Calendar.

2. Click again on your page, or drag out to set the desired size of the

calendar.

3. From the displayed Calendar Wizard, define options for your

calendar including setting the year and month, calendar style (square,

or in single or double column format), week start day, room to write,

display options, switching on personal events/holidays, and calendar

format.

4. Click Finish to complete the wizard.

If you plan to use your calendar in subsequent years, simply update the Year

setting in Tools>Set User Details (use the dialog's Calendars tab if not shown).

To view and edit a selected calendar's properties:

1. Click on the Calendar context toolbar.

2. Choose an appropriate tab and make your modification, then press

OK.

Right-click (with the Calendar option selected) also lets you select, insert,

distribute, delete, and adjust widths/heights for rows (or columns), as well as

autofit to cell contents, but take care not to corrupt your table formatting!

Adding public holidays

When you create a calendar you can set up the appropriate public holidays for

the country you reside in. The holidays will show up in your calendar

automatically if Add public holidays is checked in Calendar Properties.

Working with Text 147

To enable public holidays:

1. Select your calendar's bounding box, and click on

the context toolbar.

2. From the Events tab, check Add public holidays.

3. (Optional) Swap to a different country's public holiday settings by

using the Region drop-down list.

4. Click OK.

To add public holidays:

1. Select your calendar's bounding box.

2. Click on the context toolbar.

3. Enable the Show public holidays option.

4. Click the Save button.

Adding personal events

You can complement your public holiday listings (e.g., Easter holidays) by

adding personal events such as birthdays, anniversaries, and bill payments

(unfortunately!) so that the events show up on your calendar—simply use the

Calendar Events button on a selected calendar's context toolbar. Events show

automatically on your calendar under the chosen date.

To add an event:

1. Select your calendar's bounding box.

2. Click on the context toolbar.

3. Ensure that the Show personal events option is selected.

4. (Optional) Select Show events by date to view your events in a more

traditional calendar layout.

170 Pictures, Lines, and Shapes

AutoFlow—adding content automatically

AutoFlow lets you flow the photos currently displayed in the Media Bar

throughout empty picture frames spread throughout your publication (you can't

reflow photos once frames are populated with content). This is especially useful

when using Photo Album design templates or other photo-rich documents.

To use this feature, you must have multiple picture frames present in your

current document, as well as a range of photos present in your Media Bar. The

autoflow process involves a simple click of the mouse button.

To automatically flow your photos:

• Click the button to the right of the bar's workspace.

The photos are placed sequentially in your document's available

picture frames in the order they appear in the Media Bar.

A dialog will display if you've more picture frames than you have photos and

vice versa. To resolve, either remove extra pages or add more frames then add

any remaining photos by drag and drop. A placed photo's thumbnail shows a

green tick in its bottom-right corner, while a photo that is not yet placed will not

show the tick.

Searching for photos in albums

To search for photo details:

• To search for photos of a specific rating, click the down arrow on

the search box at the top of the Media Bar and pick a Rating from the

flyout, e.g. "Rating has 5 stars". Matching photos are shown in the

bar's workspace.

• To search by file name or tag on previously tagged files, click in the

search box and enter a search term, e.g. holiday. You can also use the

button to search for photos by tag; tags listed belong to photos

currently in the Media bar. Matching photos will appear in the bar's

workspace.

Pictures, Lines, and Shapes 171

Using Image Cutout Studio

Image Cutout Studio offers a powerful integrated solution for cutting objects

out from their backgrounds. Depending on the make up of your images you can

separate subject of interests from their backgrounds, either by retaining the

subject of interest (usually people, objects, etc.) or removing a simple uniform

background (e.g., sky, studio backdrop). In both instances, the resulting "cutout"

image creates an eye-catching look for your publication.

The latter background removal method is illustrated in the following multi-

image example.

The white initial background is discarded, leaving interim checkerboard

transparency, from which another image can be used as a more attractive

background. A red tint on the second image's background is used to indicate

areas to be discarded.

To launch Image Cutout Studio:

1. Select an image to be cut out.

2. Select from the displayed Picture context

toolbar. Image Cutout Studio is launched.

Choose an output

It's essential that you choose an output type prior to selecting areas for

keeping/discarding. Either an alpha-edged or vector-cropped bitmap can be

chosen as your output type prior to selection. The choice you make really

depends on the image, in particular how well defined image edges are.

Produkt Specifikationer

Mærke:	Serif
Kategori:	Foto/video software
Model:	PagePlus X4
Type:	Desktop-udgivelse
Platform:	PC
Kompatible operativsystemer:	Windows XP/Vista/7
Minimum plads på lagerdisk:	440 MB
Minimum systemkrav:	1024 x 600px
Minimum processor:	Intel® Pentium®
Minimum RAM:	512 MB